Funding And Managing Projects

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    Funding And Managing Projects - Presentation Transcript

    1. Funding and Managing Projects
      • Matthew Woollard and Mark Merry
      • History Data Service
      • University of Essex
      • Planning stage
        • From concept to funding
      • Effectuation stage
        • From funding to delivery
      Planning and Effectuation
      • Arts and Humanities Research Board
        • http://www.ahrb.ac.uk
      • Joint Information Systems Committee
        • http://www.jisc.ac.uk/index.cfm?name=funding
      • Economic and Social Research Council (especially the Teaching and Learning Research Programme)
        • http://www.esrc.ac.uk
        • http://www.tlrp.org
      • The Leverhulme Trust
        • http://www.leverhulme.org.uk
      Funding Bodies I
      • Research Support Libraries Programme (RSLP)
        • http://www.rslp.ac.uk/circs/default.htm
      • British Library Co-Operation and Partnership Programme
        • http://www.bl.uk/concord/concord.html
      • National Endowment for Science, Technology and the Arts (NESTA)
        • http://www.nesta.org.uk/insidenesta/hwf_education.html
      • The Nuffield Foundation
        • http://www.nuffield.org.uk
      Funding Bodies II
      • Further information on potential funding sources:
        • http://www.ceangal.com/diglibs/funding.html
      Funding Bodies III
    2. Project Scope
      • Aims and objectives
      • Goals
      • Concrete deliverables
      • Avoid creeping scope
    3. Project Plan
      • Cover everything!
      • Address the aims and deliverables indicated in the project scope
    4. Pilot Project
      • Best way of understanding workload
      • Identify problems
      • Clearer picture of what project will require in terms of staff, equipment, time etc.
      • Test methods
      • Looks good in funding applications…
      • BUT … don’t be fooled into believing a pilot solves all your problems. Good planning is just as important
    5. Management/Steering Committee
      • Oversees project
      • Facilitates reporting/monitoring
      • Assists in demonstrating clear management structure
    6. Budget I
      • Accurate in-depth assessment of costs
      • Quotations
      • Costs valid for life of project
      • University Research Office
    7. Budget II
      • University Computing Services
        • Installation
        • Maintenance
      • Fit for purpose
    8. Workflow
      • Activity path
      • Consider workflow carefully…
      • Effective and efficient from start to finish
      • Projects fail on poorly specified workflows
      • Allow for slippage (but not too much!)
    9. Human Resources
      • Recruitment is sometimes difficult
      • Recruitment money
      • Identify potential project staff
      • Training
      • Overseeing
    10. Time Management/Scheduling
      • Ensuring project finishes on time
      • Hierarchical decomposition/PERT
      • Estimation of duration of each process
      • Creating a proper schedule
      • Include milestones?
    11. Quality Control/Quality Assurance
      • This should be ongoing
      • Check ‘actuals’ against plan
      • Ensure all deliverables (databases, images, texts AND metadata) meet specified standard(s)
    12. Communications/Monitoring
      • Clear lines of communication between:
        • Management and staff
        • Project and users
      • Monitoring:
        • What you plan and what you achieve should be similar
        • Frequent and regular
    13. Risk Management
      • Anticipate risks, if possible
      • ‘ Don’t hide problems…manage them’
    14. Delivery
      • Various potential strategies:
        • Phased
        • Completed
      • Market:
        • Planning stage – identify market
        • Effectuation stage – ‘do’ the marketing

    + ahmad bassiounyahmad bassiouny, 2 years ago

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    Funding And Managing Projects

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