A Close-out Report is one that summarizes the execution of a contract. It indicates key performance factors and compares actual data against baseline data.
I prepared this sample for an SMP (Structural, Mechanical & Piping) EPC (Engineering, Procurement & Construction) Mining Construction Contract for a project in 2012 - 2014 in Western Australia.
For more information, please contact me (ahadjaran@yahoo.com)
2. Sample Project Close-out Report
This Close-out Report has been prepared for an SMP EPC Mining Contract
that has been executed in Western Australia in 2012 – 2014.
By Amin Hadjaran (ahadjaran@yahoo.com)
6. Sample Close-out Report by Amin Hadjaran (ahadjaran@yahoo.com)
959.58
453.86
820.16
0
200
400
600
800
1,000
1,200
0
500
1,000
1,500
2,000
2,500
3,000
3,500
4,000
01-Jul-12 01-Aug-12 01-Sep-12 01-Oct-12 01-Nov-12 01-Dec-12 01-Jan-13 01-Feb-13 01-Mar-13 01-Apr-13 01-May-13 01-Jun-13 01-Jul-13 01-Aug-13
PROJECT BASELINE PROJECT EOT PROJECT ACTUAL
Example:
In the month of October, 2012, PIC were required to install
959.58 tonnes of steel as per the Rev 0 Baseline; with all
delays incorporated, the expected figure for October was
453.86 tonnes. PIC were actually able to erect 820.16 tonnes in
that time period.
7. Sample Close-out Report by Amin Hadjaran (ahadjaran@yahoo.com)
ME DELIVERIES
TOTAL 47
LATE 24 51%
EARLY 23 49%
ACTUAL FINAL EOT BASELINE
01-May-12
31-May-12
01-Jul-12
31-Jul-12
31-Aug-12
30-Sep-12
31-Oct-12
30-Nov-12
31-Dec-12
30-Jan-13
02-Mar-13
01-Apr-13
02-May-13
01-Jun-13
02-Jul-13
01-Aug-13
01-Sep-13
01-Oct-13
01-Nov-13
121
125
131
132
134
141
142
144
146
147
161
162
171
172
181
183
211
212
213
214
216
219
232
233
234
235
236
238
251
253
261
262
312
325
331
122-C
122-S
CV001
CV002
CV003
CV004
CV005
CV006
CV007
CV008
CV009
CV010
PROJECT
121 - PRIMARY CRUSHING
125 - PRIMARY STOCKPILE AND RECLAIM
131 - HPGR
132 - HPGR SCREENING AND GRINDING
134 - FINE ORE STORAGE AND RECLAIM
141 - TRASH SCREENING
142 - THICKENING - FEED
144 - CARBON SAFETY SCREENING
146 - THICKENING - TAILS
147 - TAILS PUMPING
161 - CIL
162 - CARBON RECOVERY
171 - ACID WASH / ELUTION
172 - CARBON REGENERATION
181 - GOLDROOM
183 - ELECTROWINNING
211 - CYANIDE
212 - LIME
213 - FLOCCULANTS
214 - CAUSTIC
216 - ACID
219 - LEAD NITRATE
232 - RAW WATER
233 - PROCESS WATER
234 - POTABLE WATER
235 - GLAND SEAL WATER
236 - COOLING WATER
238 - FIRE WATER
251 - COMPRESSED AIR
253 - OXYGEN PLANT
261 - FUEL SUPPLY AND DISTRIBUTION
262 - GAS SUPPLY AND DISTRIBUTION
312 - EVENT POND
325 - WATER TREATMENT PLANT
331 - POWER SUPPLY
122-C - SECONDARY CRUSHING
122-S - SECONDARY CRUSHING AND SCREENING
CV001
CV002
CV003
CV004
CV005
CV006
CV007
CV008 / 11
CV009
CV010
TGP-011
LATE ME DELIVERIES
121VOITH COUPLING DELIVERED ON 11/6/13 - 1730-TGP011-HOM-129
1311730-TGP011-HOM-123, HPGR FEEDER METAL DETECTOR
1321730-TGP011-HOM-121, 13-FE-003/4 FLAT BARS DELIVERED ON 5/5/13
1611730-TGP011-HOM-140, BOLTS, NUTS AND WASHERS
1711730-TGP011-HOM-137, BOLTS, NUTS, GASKETS, ELBOWS
1811730-TGP011-HOM-131, DELIVERY OF 18-RO-001/2
CV001 1730-TGP011-HOPW-042, BOLTS AND WASHERS FOR SEVERAL ITEMS
CV002 1730-TGP011-HOPW-042, BOLTS AND WASHERS FOR SEVERAL ITEMS
CV003 1730-TGP011-HOM-132, TAKE UP PULLEY SHEDDER
CV004 1730-TGP011-HOM-134, GUARD POSTS
CV005 1730-TGP011-HOPW-042, BOLTS AND WASHERS FOR SEVERAL ITEMS
CV006 1730-TGP011-HOPW-042, BOLTS AND WASHERS FOR SEVERAL ITEMS
CV008 1730-TGP011-HOM-132, DRIVE FRAME
CV009 1730-TGP011-HOM-123, METAL DETECTOR 13-MD-003
CV010 1730-TGP011-HOM-124, SHEAVE ASSEMBLY
8. Sample Close-out Report by Amin Hadjaran (ahadjaran@yahoo.com)
LATE PL DELIVERIES
1211730-TGP011-HOM-139 FOR 12-ZM-005 (BOLTS, NUTS, RUBBER, ETC.)
1251730-TGP011-HOM-132, SLIDING GATES, CHAIN AND PINS FOR 12-DU-004
1311730-TGP011-HOPW-042, BOLTS AND WASHERS FOR SEVERAL ITEMS
1321730-TGP011-HOPW-042, BOLTS AND WASHERS FOR SEVERAL ITEMS
134SAMPLE CHUTE DISCHARGE BOX DELIVERED ON 8/6/13
1411730-TGP011-HOPW-042, BOLTS AND WASHERS FOR SEVERAL ITEMS
1441730-TGP011-HOPW-042, BOLTS AND WASHERS FOR SEVERAL ITEMS
1611730-TGP011-HOM-124, PIPE AND CLAMP PLATE FOR 16-BX-002
1621730-TGP011-HOPW-042, BOLTS AND WASHERS FOR SEVERAL ITEMS
1721730-TGP011-HOPW-042, BOLTS AND WASHERS FOR SEVERAL ITEMS
1831730-TGP011-HOM-125, MISSING ITEMS FOR THE DUCTS
2131730-TGP011-HOM-124, MISSING ITEMS
262LPG TANK WAS DELIVERED ON 16/7 AND INSTALLED ON 24/7
122-C 1730-TGP011-HOPW-042, BOLTS AND WASHERS FOR SEVERAL ITEMS
122-S 1730-TGP011-HOM-132, SLIDING GATES, PINS AND CHAINS FOR DUCTS
CV001 1730-TGP011-HOM-121, ELBOWS, NIPPLES, ETC.
CV002 1730-TGP011-HOPW-042, BOLTS AND WASHERS FOR SEVERAL ITEMS
CV003 1730-TGP011-HOPW-042, BOLTS AND WASHERS FOR SEVERAL ITEMS
CV004 1730-TGP011-HOPW-042, BOLTS AND WASHERS FOR SEVERAL ITEMS
CV006 1730-TGP011-HOPW-042, BOLTS AND WASHERS FOR SEVERAL ITEMS
CV010 1730-TGP011-HOPW-042, BOLTS AND WASHERS FOR SEVERAL ITEMS
PL DELIVERIES
TOTAL 37
LATE 16 43%
EARLY 21 57%
ACTUAL FINAL EOT BASELINE
01-May-12
31-May-12
01-Jul-12
31-Jul-12
31-Aug-12
30-Sep-12
31-Oct-12
30-Nov-12
31-Dec-12
30-Jan-13
02-Mar-13
01-Apr-13
02-May-13
01-Jun-13
02-Jul-13
01-Aug-13
01-Sep-13
01-Oct-13
01-Nov-13
121
125
131
132
134
141
142
144
146
147
161
162
171
172
181
183
211
212
213
216
233
253
261
262
331
122-C
122-S
CV001
CV002
CV003
CV004
CV005
CV006
CV007
CV008
CV009
CV010
PROJECT
121 - PRIMARY CRUSHING
125 - PRIMARY STOCKPILE AND RECLAIM
131 - HPGR
132 - HPGR SCREENING AND GRINDING
134 - FINE ORE STORAGE AND RECLAIM
141 - TRASH SCREENING
144 - CARBON SAFETY SCREENING
161 - CIL
162 - CARBON RECOVERY
183 - ELECTROWINNING
213 - FLOCCULANTS
122-C - SECONDARY CRUSHING
122-S - SECONDARY CRUSHING AND SCREENING
CV001
CV002
CV003
CV004
CV005
CV010
20. Sample Close-out Report by Amin Hadjaran (ahadjaran@yahoo.com)
0
100,000
200,000
300,000
400,000
500,000
600,000
CONVEYOR
PUNCHLISTING
MECHANICAL PLATEWORK PIPING STRUCTURAL TOTAL
BUDGETED ACTUAL FINAL EOT (INCL. SIs)
21. Sample Close-out Report by Amin Hadjaran (ahadjaran@yahoo.com)
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
120 Total 130 Total 140 Total 160 Total 170 Total 180 Total 210 Total 230 Total 240 Total 250 Total 260 Total 310 Total 320 Total 330 Total 340 Total
BUDGETED ACTUAL FINAL EOT (INCL. SIs)
22. Sample Close-out Report by Amin Hadjaran (ahadjaran@yahoo.com)
INDIRECTS, 212,972, 28%
OFF THE JOB, 24,699, 3%
DIRECTS, 532,914, 69%
ONSITE AND OFFSITE
OFF THE JOB
INDUCTIONS
TOOLBOX & MEETING
INCLEMENT WEATHER
TRAVEL TIME
23. Sample Close-out Report by Amin Hadjaran (ahadjaran@yahoo.com)
INCLEMENT WEATHER,
10,050, 41%
INDUCTIONS, 3,127,
13%
TOOLBOX & MEETING,
4,307, 17%
TRAVEL TIME, 7,216, 29%
ONSITE ONLY
33. Sample Close-out Report by Amin Hadjaran (ahadjaran@yahoo.com)
0
10,000
20,000
30,000
40,000
50,000
60,000
OFFSITE PLANNED OFFSITE EARNED OFFSITE ACTUAL OFFSITE FINAL EOT
34. Sample Close-out Report by Amin Hadjaran (ahadjaran@yahoo.com)
13
40
79
50
95
75
122
174
137
81 80
38
Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug
2012 2013
35. Sample Close-out Report by Amin Hadjaran (ahadjaran@yahoo.com)
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
SI VALUE $ SI HOURS