Project Management and Beyond


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Project Management and Beyond

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Project Management and Beyond

  1. 1. Project Management and Beyond Satish Agrawal
  2. 2. Agenda Ice Breaker (About 15 minutes) 11.30 to 1145 Project Management Overview (About 2 hours) 11.45 to 12.30 | Lunch Break | 1.30 to 2.30 Do you want to be a PMP? (About an hour) 2.30 to 3.30 | T-Break Career Progression (About an hour) 4 to 5 Discussion and Networking (About an Hour) 5-6 © e-Zest Solutions Ltd. 2
  3. 3. Ice Breaker© e-Zest Solutions Ltd. 3
  4. 4. About Me • Currently doing lot of work in Cloud Computing. • Extending few AWS core CEO services • Enriching Infrastructure and Application Virtualization Competencies within e-Zest. • Building ROI and TCO calculation engine for cloud migration initiatives using mathematical modeling and heuristic algorithms. • Like to spend time with family. • Enjoy reading, socializing, playing chess, community services. • Want to see India free from Poverty, Corruption and Crime. © e-Zest Solutions Ltd. 4
  5. 5. Little Bit About Yourself Something about Something about Yourself Your Company Something about Your Specialty Something about Something about Your Hobbies Your Career Goal © e-Zest Solutions Ltd. 5
  6. 6. Project Management Overview© e-Zest Solutions Ltd. 6
  7. 7. Coverage Your understanding of Project and Project Management What is Operations Management, Program Management, Account Management, Delivery Management Is that a different management trade? Does MBA cover Project Management? Project Management Umbrella PM Framework as defined by PMI Do all Project Managers practice according to PMI principles? © e-Zest Solutions Ltd. 7
  8. 8. Your Understanding• What do think of a Project?• What does a PM do?• Do every organization adhere to some standards?• What happens in your company when a project kicks off?• Who brings in the project?• Who manages the project?• Who delivers the project?• Who is fired if project fails?• Who is rewarded if project is delivered successfully?• What are parameters defining success of project?• How do these parameters get impacted? By Sales Team? By CEO? By Bribes? What all you can think of?• Most of us are from IT companies. Lets discuss at least one project we are involved into and try to dig out commonalities and difference. © e-Zest Solutions Ltd. 8
  9. 9. Similarities and Differences• Note Down Similarities Differences• Brain storming – Why differences? Can a practice have many opinions? Won’t customer get confused if he deals with multiple project managers/service providers? – Even internal HR assessment for promotions will go for a toss! – Good project managers may get neglected? © e-Zest Solutions Ltd. 9
  10. 10. Boundaries of Project Management• Balloon Effect?• Where does it begin and where does it end?• Why so may designations in companies – – Account Managers – Operations Managers – General Managers – Delivery Managers – Add few prefixes like Associate, Senior, Global, – Add few suffixes• Do these people (not having designation as project manager) do something different?• Only criteria that differentiates one project manager from another is his practice/ability to deliver the project in time, with agreed scope and in agreed cost.• Think of balloon blowing. © e-Zest Solutions Ltd. 10
  11. 11. Is PM a different trade?• Why so much of fuss about Project Management?• Are these not important? – Technology Management – Financial Management – Asset Management – Healthcare Management – Hospitality Management – Event Management• What does an MBA learn in B-Schools?• Why can’t an MBA be obvious choice as Project Management?• If MBAs are not required for Project Management, why are we spending so much time understanding project management? © e-Zest Solutions Ltd. 11
  12. 12. Project Management Umbrella• What all you can think of in a project? – Type – Eco System – Resources – Time – Cost – Scope – Communication – Quality – Risk – Profit? – Research? – IP? – Events? – CRM – Pre-Sales, Sales and Marketing? © e-Zest Solutions Ltd. 12
  13. 13. How does PMI define Project Management?• PMI’s role in the practice• Why PMP?• Why not MBA?• MBA needs 2 years full time study whereas PMP needs only 35 hours of contact sessions . Both need to pass exam(s).• Think over it!! © e-Zest Solutions Ltd. 13
  14. 14. Do you want to be a PMP?© e-Zest Solutions Ltd. 14
  15. 15. If No• No issues, you will still be a Project Manager  © e-Zest Solutions Ltd. 15
  16. 16. If Yes• Register yourself as member of PMI.• It costs you few $$.• Get access to literature provided by PMI.• Download PMBoK.• Read it 3-4 times (I mean understand it )• Try to unlearn the practices you have been following.• Attend 35 hours contact session from an REP.• Get PDUs• Practice for exam. Lot of free sites/groups to help you.• Apply for the exam. (It costs you few $$ again)• Get PMP © e-Zest Solutions Ltd. 16
  17. 17. What all PMBoK covers?• Little bit of everything which is required in General Management• Its like a highly compressed MBA• You will have to understand 5 process groups and 9 knowledge areas to know completely project management as defined and expected by PMI.• Lots of jargons!• Pre-defined process flows…no alterations are expected even if you are a Ph.D. in management.• Based on IPO model• You will have to be very specific in terms of inputs and outputs to and from a process. May require mug up or remembering/recalling techniques  © e-Zest Solutions Ltd. 17
  18. 18. What all needs to be managed as per PMBoK• Project Integration Management• Project Scope Management• Project Time Management• Project Cost Management• Project Quality Management• Project Human Resource Management• Project Communications Management• Project Risk Management• Project Procurement Management © e-Zest Solutions Ltd. 18
  19. 19. Process Groups• Initiation• Planning• Execution• Monitoring and Controlling• Closure © e-Zest Solutions Ltd. 19
  20. 20. Jargons• Project Charter • Activity Sequencing• Stake Holders – Finish to Start• Project Schedule – Start to Start – Start to Finish• WBS – Work Breakdown Structure – PDM or AON• Statement of Work • Estimations – Parametric• Baseline – Analogous• Critical Path – Heuristic• Quantitative and Qualitative – Bottom-up Management – Pareto Analysis• Procurement – Expert Judgement• Vendors • Crashing, Fast Tracking, Lead, Lag,• Agreements Backward Pass• Register • Few Formulas• NPV, ROI, TCO – CPI, SPI, EAC, ETC, CV, SV, PV, NPV, EV• Cost of Quality • RACI charts • Communication Channels © e-Zest Solutions Ltd. 20
  21. 21. Areas for practice• Cost Management• Time Management• There are several formulas in these areas. Once understood, can help you score full marks. © e-Zest Solutions Ltd. 21
  22. 22. Career Progression© e-Zest Solutions Ltd. 22
  23. 23. How far you can go?• Areas not taught in PMP course – Marketing Management – Managerial Statistics – Leadership and Organization Theories – Entrepreneurship Skills – Tools and software to support management – Customer Relationship Management – Financial and Managerial Accounting (Balance Sheets, P&L and other Financial Statements etc.) – Mergers and Acquisition, Organic and Inorganic Growth, Business Plans – Pre-sales, Sales and Post Sales (Product Management, Service Management) – Estimations• In short… a lot – MBA from a good B-School covers most of these areas which most of the CEOs are aware of! © e-Zest Solutions Ltd. 23
  24. 24. Continued….• Start with Account Management• Gradually learn to know financial statements, cost management from a professional perspective• Ultimately you would want to earn more profits, lower cost of operations.• Move towards CRM – understand your customers, retaining a customer is more important and better than hunting for a new customer.• Acquire new customers through pre-sales and better responses to RFPs. Write better estimates, have better market intelligence.• Delivery Management is nothing but glorified name of project management. – Tell me any project manager who is not required to deliver • You can grow to manage your own business unit – That needs much more than just a PMP – Most of the BU heads are not PMPs• Bottom Line is More Revenue, Less Expenses, More Profits• If you can learn this art, sky is the limit © e-Zest Solutions Ltd. 24
  25. 25. Next Steps© e-Zest Solutions Ltd. 25
  26. 26. What will you want to do from here• Going for PMP is not a bad idea.• Going for a part time MBA is even a better idea if you are already working as a project manager.• Interact with CxO level people. It will change your perspective. You don’t have to wait for Ratan Tata or Mukesh Ambani’s appointment for that • Interact with end users, it will make you better product manager.• Knowing Market intelligence is must to move ahead. Most of the CEOs are marketing managers. They bring most of the business for their companies. Networking is must to grow.• Use Blogs to express yourself. Be a thought leader!• Participate in events and network with good and influential people.• Learn basics of your line of business. You can’t discuss movies/gossips with people who want to do business with you . Rather serious business class people don’t have time for that!• Domain knowledge is must to bring more business and grow. © e-Zest Solutions Ltd. 26
  27. 27. Top 5 Qualities© e-Zest Solutions Ltd. 27
  28. 28. OLIVE Ownership Learning Innovation Value Add zEst For Life © e-Zest Solutions Ltd. 28
  29. 29. Discussion and Networking© e-Zest Solutions Ltd. 29
  30. 30. Lets get connected…• •@agrawalji •Satishkumar.agrawalLinkedIn Twitter Facebook © e-Zest Solutions Ltd. 30
  31. 31. “Our aim is to be an asset and a valued partner for yourather than being a mere „vendor‟” © e-Zest Solutions Ltd. 31