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Agiles 2009 - Power Workshops: Kick-starting your Agile Project - Joke Vandemaele
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Agiles 2009 - Power Workshops: Kick-starting your Agile Project - Joke Vandemaele

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What is the most effective way to kick start an ICT project? What is the minimum amount of up front discussion necessary to reach a common understanding of project goals, scope, cost and duration ...

What is the most effective way to kick start an ICT project? What is the minimum amount of up front discussion necessary to reach a common understanding of project goals, scope, cost and duration between Business and ICT?

Power Workshops are based on the principles of teamwork, cooperative exploration and discovery of knowledge, and visual representation of information.

Their goal is to elicit and capture the minimum knowledge necessary to start an Agile project while reducing waste and optimizing lead time.

The result is a strong visual representation of vivid conversations, held between business and IT, expressing the common goal. It is built for mutual understanding, to show commitment and uncover any hidden doubts or uncertainties. The memory of this image is stronger than a 1000 written words

This tutorial has been given at XP days Benelux 2008, Mini XP days Benelux 2009 and XP 2009 Sardinia.

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Agiles 2009 - Power Workshops: Kick-starting your Agile Project - Joke Vandemaele Agiles 2009 - Power Workshops: Kick-starting your Agile Project - Joke Vandemaele Presentation Transcript

  • Power Workshops Joke Vandemaele Joke Vandemaele
  • Power Workshops Built for Business Success Business Analysis Business Analysis Joke Vandemaele 1
  • Power Workshops Not Rocket Science! Joke Vandemaele 2
  • Power Workshops The keys to success! Joke Vandemaele 3
  • Power Workshops The keys to success! Joke Vandemaele 4
  • Planning The Roadmap: Tailor-made from A to Z Joke Vandemaele 5
  • Planning The Roadmap: Tailor-made from A to Z WEEK -2 WEEK -1 WEEK 1 Samenvatting Planning 1 Afspraken 2 7 Data analyse AsIs + excel Bank vd 10 Meeting 2/3 Purchasingt Voorbereiding workshops 4H DONE Vendor interaction Algemene introductie Post (embryonaal BUS (JS) ICT (LDV + KRU° 4H ICT (KRU)- Project aan teamleads Toetssysteem) ICTs (KRU + LDV) BU(JS) 1H ICT (JVDM) Mobius 40H Mobius ICT BA (LDV) 40 H 4H Namen kleven op 3 Demo participants 4 (packages/ participants project 16H BU + Mobius purchasing) Voorbereiding 8 Voorbereiding inhoud11 1H ICT (KRU) workshops Alle meetings (agenda) organisatorisch ICT(JVDM) 2H ICT(JVDM) 8H Organise focusgroup/ 5 Organise meeting 6 Vakbond/LT visie Architecture Organiseres Demo’s 9 0,5H ICT (KRU) vendor tools 8H Mobius) ICT (KRU)4H Joke Vandemaele 6
  • Planning The Roadmap: Tailor-made from A to Z WEEK 1 WEEK 2 WEEK 3 WEEK 4 Meeting 27/3 Workshop 25/3 Negociatie vakbonden Workshop 18/3 Rapportering/Stat/forecast/ Business rules Workshop 4/3 Resources/Beschikbaarheid Scheduling/Monitoring •Vakbond Workshop 11/3 Intro + Organisatie Preferences/Staffing/Scheduling 2 BU Teamleads •Carpooling Tasks/forecast FO : detail BO : High level Focus groep/ Rollen en 2 BU Teamleads Weergave data 4 BU CC mgmt Agents 2 BU Mobius verantwoordelijkheden 2 BU Mobius 2 BU Mobius 1 BU dir 16/3 4 BU CC mgmt 4 BU CC mgmt 4 BU CC mgmt 1 BU planner 5 BU FR 1 BU dir 2 BU CC mgmt 1 BU dir 1 BU dir 1 ICT BA 5 BU NL 1 BU dir 1 ICT BA 1 BU Planner 1 BU Planner 1 ICT Moderator 3 BU Mobius 1 ICT Moderator 1 ICT moderator 1 ICT moderator 1 ICT moderator 2 BU Mobius 3H 2 BU Mobius 1 ICT BA 1 ICT BA 5H 1 ICT BA 4H 1 HR&O 1 ICT PM 5H 1 HR&O 5H 1 HR&O 3H DOCUMENT 1 BA ICT (50%) 1 PM ICT (50%) 20H/wk 20H/wk 12 13 14 1,2 BU Mobius (100%) 48H/wk (meetings and workshops included) Stakeholders Business: Stakeholders Business: • Vakbond • Vakbond • HR&O • HR&O • CC mgmt Geert Desaedeleer, Katleen Reynders, Nikki De bruyn, SB • CC mgmt Geert Desaedeleer, Katleen Reynders, Nikki De bruyn, SB • 2 User team lead • 2 User team lead • 2 User planner Bernard De Maere • 2 User planner Bernard De Maere • User Agents • User Agents •Postacademy •Postacademy •Mobius •Mobius Expected deliverables: Expected deliverables: • RFP 7 • RFP Vandemaele Joke
  • Planning The Roadmap: Tailor-made from A to Z WEEK 5 WEEK 6 Demo Vendor 30/3 Demo Vendor 31/3 Demo Vendor 1/4 Tool 1 Tool 2 Tool 3 Workshop 8/4 Buy in 2 BU Teamleads 2 BU Teamleads 2 BU Teamleads Meeting 2/4 Meeting 3/4 Benadering 1 BU Mobius 1 BU Mobius 1 BU Mobius LT visie ICT architectuur Medewerkers Presentatie 4 BU CC mgmt 4 BU CC mgmt 4 BU CC mgmt (kader scheppen Non functionals + training needs 10/4 Roll out plan Andere tools) 1 BU Mobius 1 BU dir 1 BU dir 1 BU dir 1 HR&O Validatie all 2 BU cc mgmt 1 ICT BA 1 BU Planner 1 BU Planner 1 BU Planner 2 BU Mobius stakeholders 1 BU dir 1 ICT PM 1 ICT BA 1 ICT BA 1 Post Academy All 1 ICT BA 2 BU Mobius 1 ICT arch 2 BU CC mgmt 1,5H 1 ICT PM 1 ICT PM 1 ICT PM 1 ICT PM 1 ICT DLS 1 BU dir 1 ICT Packages 1 ICT Packages 1 ICT Packages 2H 1H 1 ICT Moderator 1 ICT Purchasing 1 ICT Purchasing 1 ICT Purchasing 2H 2H 2H 2H DOCUMENT 1 BA ICT (50%) 20H/wk 15 16 17 20 18 19 21 1 PM ICT (50%) 20H/wk 1 DLS ICT : 5 md 1,2 BU Mobius (100%) 48H/wk (meetings and workshops included) Stakeholders ICT: Stakeholders ICT: •Purchasing Michel Jacobs •Purchasing Michel Jacobs •BA Luc De Vrindt •BA Luc De Vrindt •ICT PM Koen Ruaert •ICT PM Koen Ruaert •ETP Architect •ETP Architect •Appl Architect •Appl Architect •ICT DLS Packages Piet Schreurs •ICT DLS Packages Piet Schreurs •ICT Licenses •ICT Licenses Expected deliverables Workshops : Expected deliverables Workshops : • AsIs / ToBe (tevens voor medewerkers : voorbereiden communicatieplan) • AsIs / ToBe (tevens voor medewerkers : voorbereiden communicatieplan) • Raakpunten andere systemen • Raakpunten andere systemen • Data migratie noden • Data migratie noden • Joke Vandemaele parking : LT vision/andere tools 8 • parking : LT vision/andere tools
  • Planning The Roadmap: Tailor-made from A to Z WK-2 WK-1 WK1 WK2 WK3 WK4 WK5 WK6 Total Total BU Role [hours] [hours] [hours] [hours] [hours] [hours] [hours] [hours] [hours] [MDs] ICT BA 2 44 24 25 25 28 27 21,5 196,5 25 ICT PM 8,5 8 20 20 20 23 29 21,5 150 19 ICT Moderator 14 4 5 5 8 3,5 39,5 5 ICT DLS PKG 8 8 8 8 8 40 5 VMP Dir 5 4 5 5 8 8 3,5 38,5 5 VMP CC mgmt 16 20 20 26 28 10 120 15 VMP Team leads 10 10 12 3 35 4 VMP Planner 5 5 5 6 1,5 22,5 3 VMP Agents 30 15 45 6 VMP Mobius 24 40 48 52 51,5 55 42 59,5 372 47 HR&O HR&O 5 8 3,5 16,5 2 BU Total MDs Grand total: 134 ICT 426 55 VMP 261 33 Mobius 372 47 HR&O 16,5 2 Joke Vandemaele 9
  • Planning The Roadmap: Tailor-made from A to Z Ballpark estimate: 1200-1500 md Project Estimate: 1390 md Project ion n ork p 3 ork p 4 ork p 1 2 5 tio ion n ate op op tat tio za o o o t sh sh sh sh sh en ara es k tim ma iti r pa ork ork es ior ep ti ll Es Pr Pr W W W W W Ba Pr Prepare Timeline & Subject Preparation Workshops Estimation Prioritization Presentation 1 analyst 2 analysts 2 analysts 2 analysts 2 analysts 2 analysts 2 md 5 developers 5 developers 5 developers 5 developers 5 developers 4 hour (timeline) & 4 hour (subject) meeting 5 workshops of 5 hours 4 hour mtg 4 hour meeting 2 hour meeting 8 md 20 md 4 md 4 md 2 md Estimate 2 analysts Practical Preparation Document: ICT Contract & Product Backlog Present 5 developers 1 analyst 2 analysts 2 analysts 5 md 20 md 6 md 4 hour mtg 3 md Talk to Architecture, Infrastructure, … 2 developers 6 md 5 md 75 md (ICT) 4 SME’s 4 SME’s 20 md (business) 2 md (bus.) Joke Vandemaele 10
  • Planning The Workshop: Define clear in- and outputs Title & date Participants Questions Agenda Expected Deliverables Needed Material Joke Vandemaele 11
  • Planning The Workshop: Define clear in- and outputs Joke Vandemaele 12
  • Planning The Workshop: Define clear in- and outputs Joke Vandemaele 13
  • Power Workshops The keys to success! Joke Vandemaele 14
  • Gathering the right people All Stakeholders Joke Vandemaele 15
  • Gathering the right people Workshop Invitations From: VANDEMAELE Joke Sent: dinsdag 24 februari 2009 18:16 To: 1. SMETS Jan; VAN DE VEN Vicky; RUAERT Koen; DE VRINDT Luc; DE SAEDELEER Geert; REYNDERS Katleen; DE BRUYN Nikki; BRYS Stephane; VAN DAMME Bruno; VANDER BECKEN Berengere; DE MAERE Bernard; CORVELYN Katia; gert.linthout@mobius.eu; pris.debondt@mobius.eu; T'KINT Helene; TIERENS Sigrid; 2. MUYSHONDT Greta 3. Subject: 25/03/2009 - Workshop 4 WFM Tool Requirements: Rapportering, Statistieken, Forecast, Scheduling, Monitoring 4. When: woensdag 25 maart 2009 12:00-17:00 (GMT+01:00) Brussels, Copenhagen, Madrid, Paris. 5. Meeting room: RES_MCM_L_06B24_KOEKELBERG_14p Geachte, 6. Er worden 4 workshops georganiseerd met de bedoeling om de requirements te bepalen voor de aankoop van een Work Force Planning Tool (WFM) tool. 7. U bent uitgenodigd in een of meerdere van onderstaande workshops afhankelijk van uw kennis mbt het deelgebied. 8. U merkt dat de workshops telkens een aantal uren van uw tijd zullen vergen. Ikzelf ben aangesteld als moderator van deze workshops, ik probeer er dan ook voor te zorgen dat uw tijd optimaal benut wordt. U hoeft niets voor te bereiden, zorg er gewoon voor dat u fris en monter aanwezig bent in de workshop. 9. Bovendien, gezien deze workshops doorgaan over de middag, zullen drank en broodjes worden voorzien. 10. Hopelijk passen voorgestelde data voor u. Een dergelijk grote groep mensen samenkrijgen is niet makkelijk, dus hopelijk kunt u zich aanpassen. 11. Met verdere vragen kunt u altijd bij mij terecht. Hartelijk dank en tot binnenkort. 12. Joke 13. 04/03/2009 - Workshop 1 WFM Tool Requirements: Intro + Organisatie, rollen en verantwoordelijkheden 11/03/2009 - Workshop 2 WFM Tool Requirements: Tasks & Forcasts 18/03/2009 - Workshop 3 WFM Tool Requirements: Medewerkers, beschikbaarheid & voorkeuren/ Staffing & Scheduling 25/03/2009 - Workshop 4 WFM Tool Requirements: Rapportering, Statistieken, Forecast, Scheduling, Monitoring Joke Vandemaele 16
  • Power Workshops The keys to success! Joke Vandemaele 17
  • Visualisation Visualizing Mental Models “We’re agreed then?” Joke Vandemaele 18
  • Visualisation Visualizing Mental Models “Ah!” Joke Vandemaele 19
  • Visualisation Visualizing Mental Models “We are agreed then” Joke Vandemaele 20
  • Visualisation Visualizing Expected Deliverables Joke Vandemaele 21
  • Visualisation Visualizing Expected Deliverables Joke Vandemaele 22
  • Visualisation Visualizing Expected Deliverables Joke Vandemaele 23
  • Visualisation Visualizing Expected Deliverables Joke Vandemaele 24
  • Visualisation Workshop Room Set-up Joke Vandemaele 25
  • Visualisation The Workshop Toolkit 1. 3M Post-it “Super Sticky” Yellow 76x76mm (3M Product code: 654-S) 2. 3M Post-it “Super Sticky” Neon colours 76x76mm (3M Product code: 654S-N) 3. 3M Post-it “Neon Rainbow” small blocks 38x51mm (3M Product code: 653-TF) 4. 3M Post-it “Cool Neon” small block 38x51mm (3M Product code: 653) 5. 3M Post-it Notes Markers (for nametags) 15x50mm (3M Product code: 670/5) 6. All normal (non-super-sticky) Post-it’s of various shapes and sizes in low quantities (arrows, balloons, stars, neon blocks) Super Sticky Post-it’s in large or alternate sizes, also in low quantities 7. Colour Coding Dots Avery Zweckform 18 mm diameter (red-green-blue) 8. Corporate Express “Invisible Adhesive Tape” 19mm x 33m 9. Magnets 10. Edding 3000 Black marker or Artline 70N 11. Corporate Express Whiteboard markers (black/red/green/bleu) 12. Pens 13. Stapler 14. Scissors 15. Digital camera Joke Vandemaele 26
  • Power Workshops The keys to success! Joke Vandemaele 27
  • The Facilitator From Negotiator to Facilitator Joke Vandemaele 28
  • The Facilitator Knowledge and Skills Joke Vandemaele 29
  • Power Workshops Do’s & Don’ts Joke Vandemaele
  • Power Workshop do’s and don’ts Before the workshops Joke Vandemaele 31
  • Power Workshop do’s and don’ts Workshop 1 Joke Vandemaele 32
  • Power Workshop do’s and don’ts Workshop 2 Joke Vandemaele 33
  • Power Workshop do’s and don’ts Workshop 3 Joke Vandemaele 34
  • Power Workshop do’s and don’ts Workshop 4 Joke Vandemaele 35
  • Power Workshop do’s and don’ts Workshop 5 Joke Vandemaele 36
  • Power Workshops Advanced Joke Vandemaele
  • Power Workshop Advanced Business Context Joke Vandemaele 38
  • Power Workshop Advanced Business Context Joke Vandemaele 39
  • Power Workshop Advanced Business Context Joke Vandemaele 40
  • Power Workshop Advanced Personas and Actors Joke Vandemaele 41
  • Power Workshop Advanced Personas and Actors Joke Vandemaele 42
  • Power Workshop Advanced Personas and Actors Joke Vandemaele 43
  • Power Workshop Advanced Data Requirements Joke Vandemaele 44
  • Power Workshop Advanced Data Requirements Joke Vandemaele 45
  • Power Workshop Advanced Todo’s Joke Vandemaele 46
  • Power Workshop Advanced Todo’s Joke Vandemaele 47
  • Power Workshop Advanced Business Rules Joke Vandemaele 48
  • Power Workshop Advanced Report Matrix Joke Vandemaele 49
  • Joke Vandemaele 50
  • Joke Vandemaele 51
  • Power Workshop Advanced Non-Functional Requirements Joke Vandemaele 52
  • Power Workshop Advanced Non-Functional Requirements Joke Vandemaele 53
  • Power Workshop Advanced Prototypes Joke Vandemaele 54
  • Power Workshop Advanced User Stories Joke Vandemaele 55
  • Power Workshop Advanced User Stories Joke Vandemaele 56
  • Power Workshop Advanced User Stories Joke Vandemaele 57
  • Power Workshop Advanced User Stories Joke Vandemaele 58
  • Power Workshop Advanced User Stories Joke Vandemaele 59
  • Power Workshop Advanced The Product Backlog Joke Vandemaele 60
  • Power Workshop Advanced Estimating the Product Backlog Joke Vandemaele 61
  • Power Workshop Advanced Estimating the Product Backlog Joke Vandemaele 62
  • Power Workshop Advanced Prioritizing the Product Backlog Joke Vandemaele 63
  • Power Workshop Advanced Prioritizing the Product Backlog Joke Vandemaele 64
  • Power Workshop Advanced Prioritizing the Product Backlog Out Sc ope e Releas Extra Features 4 ho urs m Minimu 6p IC T Joke Vandemaele 65
  • Q&A joke.vandemaele@agilar.org Joke Vandemaele 66
  • After studying Visual Arts and pursuing an MBA in Marketing Management, Joke joined the .com movement as a usability expert. From there she moved to a traditional business analyst role where she was busy writing thick requirements documents when she discovered Agile Software Development in 2007. Now Joke is the lead Agile Analyst in the Belgian De Post/La Poste, where she is Product Owner for a 40 person team and coaches other business analysts (in Agile Analysis) on how to become Product Owner and facilitate agile analysis workshops. http://www.linkedin.com/in/jokevandemaele Joke.vandemaele@gmail.com Joke Vandemaele 67