ESPC13 - Getting the Most out of Your Content with Search

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  • Conclusion
  • ESPC13 - Getting the Most out of Your Content with Search

    1. 1. Getting the Most out of Your Content with Enterprise Search Agnes Molnar Senior Search Solutions Consultant, SharePoint Server MVP
    2. 2. Introduction• Senior Search Solutions Consultant• SharePoint Server MVP• Speaker, Blogger, Community Lead Blog: http://aghy.hu Email: aghy@aghy.hu Twitter: @molnaragnes
    3. 3. Agenda• Information Architecture: Organize and Classify the Content• Enterprise Search: Search and Find the Proper Content
    4. 4. Information Architecture The art and science of organizing and labeling the CONTENT(documents, web sites, blog posts, database entries, etc.) to support findability and usability
    5. 5. Information Architecture - Goals
    6. 6. Search Connects people to the informationthey need to get their jobs done
    7. 7. Enterprise Search Search Technologythat your organization owns and controls
    8. 8. ENTERPRISE CONTENT MANAGEMENT
    9. 9. Organize and Classify Content in SharePoint• Document Libraries & Folders• Content Types• Document Sets• Managed Metadata• Document ID• Workflows• Content Organizer Rules• …
    10. 10. Location: Folders vs. Document SetsDocument Sets: Components, similar to folders, that enable users to collaborate on related documents without having to create a new document library or site.
    11. 11. Document Sets in SP2010 Document_1 Document_F1_1 Document_2 Document_F1_2 Folder_1Document Library Folder_F1_1 Folder_F1_1_1 Document_F1_1_1_1 Folder_2 DocumentSet_F1_1 Document_DS_F1_1_1 Folder_3 Document_DS1_1 DocumentSet_1 Document_DS1_2
    12. 12. Document Sets in SP2013 Document_1 Document_F1_1 Document_2 Document_F1_2 Folder_1Document Library Folder_F1_1 Folder_F1_1_1 Document_F1_1_1_1 Folder_2 DocumentSet_F1_1 Document_DS_F1_1_1 Folder_3 Document_DS1_1 DocumentSet_1 Document_DS1_2 Folder_F1_1 Folder_F1_1_1 Document_F1_1_1_1
    13. 13. Content Types• Create your own „root” content types Document Document_Root Technical Contract Marketing Document Requirements Case Study User Manual Presentation System For Business Requirements Decision Makers Functional Requirements For Developers For Admins
    14. 14. Content Types• Organize the Templates into Template Libraries
    15. 15. Content Types• Organize the Templates into Template Libraries
    16. 16. Content Organizer Rules• Property based rules• Users don’t need to know where to save anymore• Well organized content• Searchability and Findability
    17. 17. Content Organizer Rules• Use if you have clear organizing requirements• Deploy a good Search Architecture  Search Based Navigation• Don’t forget to turn on the Content Organizer Feature – on the Target Site too!• Don’t forget to implement Content Types in the Target Libraries• Teach the users!
    18. 18. ENTERPRISE SEARCH
    19. 19. Search Patterns• „I know what I’m searching for and know how to find that”• „I know what I’m searching for but I don’t know how to find that”• „I don’t know what I’m searching for”• „Am I Searching?...”
    20. 20. Organize and Refine Results in SharePoint Search• Refinement Panel – Managed Properties• Scopes – Properties (Metadata) – Content Source – Content Type – …• Core Results Web Part – Managed Properties – Customization
    21. 21. Search Metadata – Crawled/Managed Properties• Crawled property: metadata extracted from the documents/items during the crawl.• Managed property: created from crawled properties, controlled by the Search Admins, helping users perform more efficient and successful queries: – Refiners – Properties displayed in Search Results – Sorting Properties (FAST)
    22. 22. Managed PropertiesCrawled Property Managed Property Author CreatedBy Author From
    23. 23. Search Metadata – Refinement Panel • SharePoint 2010: Shallow • FS4SP 2010: Deep • SharePoint 2013: Deep
    24. 24. Search Metadata – Core Results
    25. 25. Search Metadata – Core Results
    26. 26. Search Metadata – Core Results
    27. 27. Search Metadata – Core Results
    28. 28. Search Metadata – Search Based Apps
    29. 29. Search Metadata – Dashboards
    30. 30. Search & Content need Gardeners
    31. 31. Further Sessions at #ESPC13• Tue 2pm – 3pm Getting the Most Out of Your Content in SharePoint with Search• Wed 10:15 – 11:15 10 Things I Like in SP2013 Search• Thu 11:45 – 12:45 How to Manage and Troubleshoot Search
    32. 32. Want to Know More About SharePoint 2013Search? The Essential Guide to Enterprise Search in SharePoint 2013 Everything You Need to Know to Get the Most Out of Search and Search-based Applications Download from www.SharePointSearch2013.com This book contains 20 chapters, and more than 100 pages packed full of valuable insights. Also includes helpful call outs and screenshots. Architecture Working Applications Working , User with & with Deployment Experience Queries and Developme Content & Results nt Operations
    33. 33. questions?aghy@aghy.hu@molnaragnes

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