Information Architecture and Enterprise Search<br />Better Together<br />Agnes Molnar<br />SharePoint Server MVP<br />Seni...
About MetaVis Technologies<br />Builds Powerful, Easy to use, Easy to install, software for SharePoint 2010, 2007, 2003, f...
About BA Insight<br />Software Solutions for Microsoft’s Enterprise Search Technologies<br />Longitude Search: Optimizing ...
About Agnes Molnar<br />SharePoint Server MVP<br />Senior Solutions Consultant,  BA Insight<br />Blogger, frequent speaker...
About Dave Coleman<br />SharePoint Server MVP<br />10 years working with SharePoint<br />Blogger, Writer, Speaker<br />201...
Agenda<br />What is the „Information Architecture”?<br />What is the „Search”?<br />SP2010 Document Management Capabilitie...
Why? Why? Why?<br />Information overload<br />Data is doubling every 18 months (Gartner)<br />Time spent by searching for ...
What is the „Information Architecture”?<br />The art and science of organizingand labelingweb sites, intranets, online com...
Organizing the Content in SP2010<br />Document Libraries & Folders<br />Content Types<br />Document Sets<br />Managed Meta...
Folders vs. Document Sets<br />Document Sets:<br />Components, similar to folders, that enable users to collaborate on rel...
Folders vs. Document Sets<br />Document_1<br />Document_F1_1<br />Document_2<br />Document_F1_2<br />Folder_1<br />Documen...
Content Types<br />Content Type:<br />Properties & Metadata<br />Workflows<br />Document Template<br />One Content Type – ...
Managed Metadata<br />Managed Metadata:<br />A hierarchical collection of centrally managed terms that you can define and ...
Content Organizer Rules<br />Property based rules<br />Users don’t need to know where to save<br />Well organized content<...
What is the „Search”?<br />„I know what I’m searching for and know how to do that”<br />„I know what I’m searching for but...
Search Components<br />Source: http://searchpatterns.org<br />
Search Components<br />Search Center -  UI for users to issue queries and interact with results<br />Query Servers-  Accep...
SharePoint 2010 Search<br />Enterprise scale-out (100M docs)<br />Powershell support<br />Boolean query syntax<br />Prefix...
SharePoint P2010 Search<br />Content Sources<br />SharePoint content<br />File Shares<br />Web sites<br />Exchange Public ...
SharePoint 2010 Search<br />
FAST Search for SharePoint 2010<br />Unlimited scale<br />Enhanced User Interface<br />Deep refinement with counts<br />Th...
FAST Search for SharePoint2010<br />Sorting on any property<br />Query completion<br />Relatedsearches & people<br />Deep ...
FAST Search for SharePoint 2010<br />User Context<br />”I’m a salesman. <br />What sould I do about ERP systems?”<br />”I’...
Search Federation<br />Using remote index for SharePoint queries<br />Location type:<br />SharePoint Search index<br />FAS...
Search Federation<br />Benefits:<br />No resources needed for indexing<br />Custom Credentials<br />Usage restrictions<br ...
Better Together<br />Improve the content<br />Organize<br />Consistent Properties & Metadata<br />Content Types<br />Disco...
Better Together<br />
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Information architecture search_bettertogether

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  • Thumbnails and preview produced by WAC on the flyPeople search federated by SP People search Important elements for ranking:Click throughLink cardinality (page rank)Field authority
  • Information architecture search_bettertogether

    1. 1. Information Architecture and Enterprise Search<br />Better Together<br />Agnes Molnar<br />SharePoint Server MVP<br />Senior Solutions Consultant<br />
    2. 2. About MetaVis Technologies<br />Builds Powerful, Easy to use, Easy to install, software for SharePoint 2010, 2007, 2003, file systems and Outlook/Exchange<br />SharePoint Migration and Information Architecture<br />MetaVis Migrator for Office 365<br />MetaVis Architect Suite for Office 365<br />SharePoint Classification<br />MetaVis Cloud Classifier for SharePoint 2010<br />MetaVis Classifier<br />
    3. 3. About BA Insight<br />Software Solutions for Microsoft’s Enterprise Search Technologies<br />Longitude Search: Optimizing SharePoint and FAST Search Usability and Relevance<br />Longitude Connectors: Unifying Information Access through SharePoint via Enterprise System Connectors<br />Microsoft Managed Partner, TAP Member for FAST, SharePoint, Office 365, and Azure<br />Fortune 500 Customers include ExxonMobile, Accenture, Siemens, eBay, etc.<br />www.BAinsight.com<br />
    4. 4. About Agnes Molnar<br />SharePoint Server MVP<br />Senior Solutions Consultant, BA Insight<br />Blogger, frequent speaker, writer<br />Blog: http://aghy.hu<br />Email: aghy@aghy.hu<br />Twitter: @molnaragnes<br />
    5. 5. About Dave Coleman<br />SharePoint Server MVP<br />10 years working with SharePoint<br />Blogger, Writer, Speaker<br />2010 experience range from 121 user<br />Largest 150,000 seat project<br />dave@sharepointedutech.com<br />@davecoleman146<br />http://sharepointedutech.com<br />
    6. 6. Agenda<br />What is the „Information Architecture”?<br />What is the „Search”?<br />SP2010 Document Management Capabilities<br />SP2010 Search Capabilities<br />Better Together – Best Practices<br />
    7. 7. Why? Why? Why?<br />Information overload<br />Data is doubling every 18 months (Gartner)<br />Time spent by searching for something: <br />8 hours / week / information worker (Gartner)<br />Searching without finding:<br />3.5 hours / week / information worker (Gartner)<br />COMPLETELY WASTED!<br />
    8. 8. What is the „Information Architecture”?<br />The art and science of organizingand labelingweb sites, intranets, online communities, and software to support findabilityand usability.<br />Wikipedia, IAI<br />
    9. 9. Organizing the Content in SP2010<br />Document Libraries & Folders<br />Content Types<br />Document Sets<br />Managed Metadata<br />Document ID<br />Workflows<br />Content Organizer Rules<br />Office 2010 Integration<br />Office Web Apps<br />SharePoint Workspace 2010<br />
    10. 10. Folders vs. Document Sets<br />Document Sets:<br />Components, similar to folders, that enable users to collaborate on related documents without having to create a new document library or site.<br />
    11. 11. Folders vs. Document Sets<br />Document_1<br />Document_F1_1<br />Document_2<br />Document_F1_2<br />Folder_1<br />Document Library<br />Folder_F1_1<br />Folder_F1_1_1<br />...<br />Folder_2<br />DocumentSet_F1_1<br />Document_DS_F1_1_1<br />Folder_3<br />Document_DS1_1<br />DocumentSet_1<br />Document_DS1_2<br />
    12. 12. Content Types<br />Content Type:<br />Properties & Metadata<br />Workflows<br />Document Template<br />One Content Type – Multiple Document Libraries<br />One Document Library – Multiple Content Types<br />
    13. 13. Managed Metadata<br />Managed Metadata:<br />A hierarchical collection of centrally managed terms that you can define and then use as attributes for items.<br />Benefits:<br />Consistent and globaluse of terminology<br />Managed out of context<br />Managed by owners<br />Better search results<br />Dynamic<br />
    14. 14. Content Organizer Rules<br />Property based rules<br />Users don’t need to know where to save<br />Well organized content<br />Discover, search and find<br />
    15. 15. What is the „Search”?<br />„I know what I’m searching for and know how to do that”<br />„I know what I’m searching for but I don’t know how to do that”<br />„I don’t know what I’m searching for”<br />„Am I Searching?...”<br />Search – Find – Discover<br />
    16. 16. Search Components<br />Source: http://searchpatterns.org<br />
    17. 17. Search Components<br />Search Center - UI for users to issue queries and interact with results<br />Query Servers- Accept query requests from users and return results<br />Federated Source<br />Query Object Model<br />Query Federation - Return results from non-SharePoint Indexes<br />Query Servers<br />Index Partition<br />Indexing - Extract information from items to enable efficient matching<br />Index Partition - Subset of the overall index<br />Indexer<br />Crawling- Traverse URL space to record items in search catalog<br />Crawler<br />Connectors- Know how to process different content sources<br />Content Sources - Host the content<br />Content<br />Content<br />Content<br />
    18. 18. SharePoint 2010 Search<br />Enterprise scale-out (100M docs)<br />Powershell support<br />Boolean query syntax<br />Prefix matching<br />New, rich User Interface<br />Faceted Navigation (Refinement Panel)<br />Suggestion while typing<br />Improved People Search with phonetic matching<br />Social Tagging and Search<br />Enhanced Relevance<br />
    19. 19. SharePoint P2010 Search<br />Content Sources<br />SharePoint content<br />File Shares<br />Web sites<br />Exchange Public Folders<br />Business Data<br />Custom Connections<br />
    20. 20. SharePoint 2010 Search<br />
    21. 21. FAST Search for SharePoint 2010<br />Unlimited scale<br />Enhanced User Interface<br />Deep refinement with counts<br />Thumbnails + Document Previews<br />Visual Best Bets<br />User Context<br />Sorting on any Property<br />Similar Search<br />Content Processing Pipeline with Entity Extraction<br />„Easy” install and configuration<br />
    22. 22. FAST Search for SharePoint2010<br />Sorting on any property<br />Query completion<br />Relatedsearches & people<br />Deep Refiners<br />Scrolling previews<br />Document thumbnails<br />Read in Office Web Apps<br />Federated results<br />
    23. 23. FAST Search for SharePoint 2010<br />User Context<br />”I’m a salesman. <br />What sould I do about ERP systems?”<br />”I’m a consultant. <br />What should I do about ERP systems?”<br />
    24. 24. Search Federation<br />Using remote index for SharePoint queries<br />Location type:<br />SharePoint Search index<br />FAST index<br />OpenSearch 1.0/1.1<br />
    25. 25. Search Federation<br />Benefits:<br />No resources needed for indexing<br />Custom Credentials<br />Usage restrictions<br />Prefix / Pattern match<br />Query Template<br />{searchTerms} scope:Documents<br />{searchTerms} type:.doc type:.docx type:.docm<br />BUT:<br />Live Internet connection is required<br />Bandwith<br />No control over results (order, relevance, etc.)<br />Separated Web Parts<br />
    26. 26. Better Together<br />Improve the content<br />Organize<br />Consistent Properties & Metadata<br />Content Types<br />Discover, Search, Find<br />Navigation<br />Improve the search<br />Content Sources, Scopes<br />Customized UI<br />Iterations!<br />
    27. 27. Better Together<br />
    28. 28. THANK YOU!<br />Agnes Molnar<br />http://aghy.hu<br />aghy@aghy.hu<br />@molnaragnes<br />

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