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Implementing SharePoint 2010 Search

Implementing SharePoint 2010 Search

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  • The SharePoint Server has gained a lot of popularity with the release of Microsoft Office SharePoint Server 2007. With the inclusion of document management and enterprise search capabilities, as well as Records Center and Excel Services modules, more and more companies are turning toward SharePoint in search of solutions to their business problems. With this growth comes big opening for business opportunities, but those who don’t have the right training approach stand to lose out on a customer’s or internal business units satisfaction.Some of the SharePoint environment roles are often defined as IT related, and information workers are often overlooked.Lack of training is the number one


  • 1. Implementing SharePoint 2010 Search
    Ágnes Molnár
    SharePoint Server MVP
    Budapest, Hungary
  • 2. About the Speaker...
    Ágnes Molnár (Ághy)
    SharePoint Server MVP, MCITP, MCTS, MCT
    Books contributed:
    Real World SharePoint 2010
    SharePoint Unleashed 2010
    Visual Studio 2010 and .NET Framework 4 Six-in-One
    Budapest, Hungary
    E-mail: aghy@aghy.hu
    Twitter: @molnaragnes
    Facebook: http://facebook.com/molnaragnes
  • 3. About the Speaker...
  • 4. Sessions
  • 5. Agenda
    SharePoint 2010 Search Capabilities
    FAST Search Server for SharePoint 2010
  • 6. Why Search is so Important?
    Information overload
    8 hours / week / information worker
    9.5 hours / week / information worker
    Searching without finding:
    3.5 hours / week / information worker
  • 7. Server Roles
    Index Server: Crawling + Indexing
    Metadata and Permissions
    Protocol handlers:
    HTTP, FTP, File, BDC, Lotus Notes, Custom
    Word BreakerNoise Word Removal
    Content Sources
    Full Text Index
  • 8. Server Roles
    Query Server:
    Accept search queries from users
    Build return set based on the index
    Resturn results
  • 9. SharePoint 2010 Search
  • 10. SP2010 Search Improvements
    Service Applications
    Enterprise Scale-out (up to 100M docs)
    Connectors for LOB Systems
    PowerShell support
    Boolean Qery Syntax
    Prefix Matching
    Suggestion while Typing
  • 11. SP2010 Search Improvements
    New, rich User Interface
    Refinement Panel
    Improved People Search
    Enhanced relevance
  • 12. Content Sources
  • 13. Scopes
    Refine the queries
    Scope Rules
    Web address
    Property query
    Content source
    All content
  • 14. Steps for Getting SharePoint 2010 Search to Work
    Create the Search Service Application
    Define the Content Sources
    Define the Scopes
    Allow the Required Properties to be used in Scopes
    Create the Rules
    Create the Custom Search Pages (if needed)
    Assign the Custom Search Pages to the Scopes (if needed)
  • 15. Search Federation
  • 16. Search Federation
    Federation: Using a remote Index for SharePoint queries
    Federated Results Web Part
  • 17. Search Federation
    Conserve resources by crawling and indexing
    Can include content that cannot be crawled
    Latest information from different content sources
  • 18. Search Federation
    Unable to configure ranking within the result set
    Unable to control which results appear in the result set
    Cannot scope the results
    Cannot combine the results into a single result set
    The more search webparts on the same page the more time to load
  • 19. Federate or Not?
    remote site’s robots.txt blocks SharePoint’s crawler
    you need results only with specific keywords and/or keyword patterns in the query
    content changes very often, immediately crawling needed
    queries under different security context
    infrequently queried contents
    >500 content sources
    You don’t have enough bandwith
    content changes very often, but immediately crawling NOT needed
    content that is not indexed by the remote server
    remote server does not return with RSS or Atom (OpenSearch 1.0/1.1)
  • 20. FAST Search Server for SharePoint 2010
  • 21. Query Process – SharePoint 2010 Search
    User Query
    (SP2010 Search site)
    SP2010 Search SSA
    SP2010 Index
  • 22. Query Process – FAST Search for SharePoint 2010
    User Query
    (FAST Search site)
    FAST Query SSA
    FAST Content SSA
    FAST Index
  • 23. SharePoint 2010 Search + FAST Search Together
    User Query
    (FAST Search site)
    User Query
    (SP2010 Search site)
    FAST Query SSA
    SP2010 Search SSA
    FAST Content SSA
    FAST Index
    SP2010 Index
  • 24. FAST Search Server for SP2010 Capabilities
    Thumbnails + Previews
    Visual Best Bets
    Deep Refiners with counts
    User context from User Profile
    Sorting on any property
    Similar search
    Extreme scale-out (up to >500M docs)
    Content processing pipeline
    Entity extraction
    Easy configuration (user context, visual best bets, promotion/demotion, sorting, refinement)
  • 25. Steps for Getting FAST Search to Work
    Install FAST Search Server for SharePoint 2010
    Configure it
    Config Wizard
    Manual configuration steps
    Create a FAST Content SSA  Crawling + Indexing
    Create a FAST Query SSA  Query
    Define Content Sources in the FAST Content SSA
    Define Scopes in the FAST Query SSA
    Allow the Required Properties to be used in Scopes
    Create the Rules
    Create the Custom Search Pages (if needed)
    Assign the Custom Search Pages to the Scopes (if needed)
  • 26. Thank you!
    Please be sure to fill out your session evaluation!