Creating a productive work environment

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In this day and age of smartphones and cloud storage, we’re more connected than ever. But with so much new technology, it can be hard to stay productive.

During this two-part class, we will:
Explore different applications to help us stay productive
Show how our various connected devices help us stay organized
Examine what cloud computing is and how we can go beyond document storage to get the most of it
Learn tips and tricks to stay on task

Between classes, attendees will each be asked to put into practice techniques discussed in class. One-on-one assistance with the instructor will be provided during this time.


Instructor: Rachel Eichen
Rachel Eichen is a certified presenter who has had over three years of teaching experience. She has taught computer classes to passengers on the Grand Princess cruise ship, which included such topics as Adobe Photoshop and Microsoft Office. She also taught classes while working within the software industry. She enjoys learning about new technology trends and loves sharing this information with others. Rachel holds a Master’s degree in Library & Information Science and a bachelor’s degree in Technical Writing.

Published in: Technology, Business
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Creating a productive work environment

  1. 1. Presenter: Rachel Eichen Novare Library Services
  2. 2. Quick Poll  What area of productivity are you hoping to most improve on?
  3. 3. Agenda  Tackle E-mail  Productivity Tools  Information Diet
  4. 4. Digital Life
  5. 5. E-mail management
  6. 6. Tackle E-mail  Turn off push/instant e-mail  Block off time to check e-mail  Read latest > earliest  Organize for “inbox zero”  Unsubscribe/Consolidate
  7. 7. Yipit. http://yipit.com/
  8. 8. Unroll.me
  9. 9. Unroll.me
  10. 10. http://www.boomeranggmail.com/download .html
  11. 11. Productivity Tools
  12. 12. Flipboard https://flipboard.com/
  13. 13. Microsoft One Note
  14. 14. To-Do Lists  http://www.rememberthemilk.com/  http://www.toodledo.com/  http://www.wunderlist.com/
  15. 15. Evernote
  16. 16. Consider an Information Diet
  17. 17. Twitter, Email, RSS, Facebook, Google+, Pinterest, LInkedIn BE AWARE OF NETFLIX QUEUE SYNDROME WITH YOUR NEWS
  18. 18. Consider Dumping  Redundant News Sources  Those you are “saving” for later  Topics no longer of interest
  19. 19. Social Media  Follow in ONE place  Why are you following them?  If you skim or skip them 70% of the time – delete, hide or unfollow
  20. 20. Cleaning Up Facebook  Delete your “likes”  “Hide” annoying family  “Unfriend” a few people  Create lists of close friends and family
  21. 21. Hide a Person’s Feed
  22. 22. adverb@gmail.com slideshare.net/adverb Rachel Eichen www.learnsurge.com www.novarelibrary.com
  23. 23. Presenter: Rachel Eichen Novare Library Services
  24. 24. Assingment Review
  25. 25. Agenda  What is Cloud Computing?  Collaborate  Dropbox Features  Tools and Toys for Dropbox  Other Cloud Tools
  26. 26. What is Cloud Computing?
  27. 27. What is Cloud Computing?  Internet-based  No hard drive needed  Software examples include: Facebook and G-mail
  28. 28. The Main Sites  Dropbox  Google Docs  Amazon Cloud Player  SkyDrive
  29. 29. Collaborat e
  30. 30. Google Docs/Google Drive
  31. 31. Google Docs/Google Drive  Create a new document or upload  View Revision History  Control sharing and editing  Download in multiple formats
  32. 32. Google Drive
  33. 33. Forms  Customize questions & type  See responses in summary or spreadsheet
  34. 34. Microsoft OneDrive Word PowerPoint Excel OneNote Excel Survey
  35. 35. Dropbox
  36. 36. Remote File Storage Dropbox keeps 30 days – back-up so I can restore accidently deleted files. Phew!
  37. 37. Syncing Different Devices  Use the Desktop Version of Dropbox and keep all documents/folders stored there.  Download the App for phones/tablets  Also – works with Google Drive, Box and other Cloud Sites
  38. 38. Auto-Sync Mobile Phone Pictures and Desktop Uploads
  39. 39. Image Sharing
  40. 40. Public Folders/Files - Right click on specific file to link to file only - Use link button to share folder http://db.tt/by4CCMTP
  41. 41. Back-Up Websites  WordPress – BackWPup (http://backwpup.com/)  Automate back-ups restore entire website or specific file  Use Dropbox API to automate back –up for other sites (dropbox.com/developers)
  42. 42. Tools and Toys for Dropbox
  43. 43. Email Directly to Dropbox SendtoDropbox.com
  44. 44. Save a FILE VIA URL Great for PDF and other online documents
  45. 45. Sync Your Ebooks
  46. 46. How to access - Open Dropbox on device and read away - Automate – and send to your Kindle wappwolf.com Top image from http://lifehacker.com/5984823/?post=57532641
  47. 47. IFTTT www.ifttt.com
  48. 48. Other Ways to Use the Cloud
  49. 49. Create Your Site in the Cloud?  Blogger (blogger.com)  Wordpress.com  Google Sites (sites.google.com)  http://pancake.io (connects with Dropbox)
  50. 50. Music You can also sync music folders from Itunes or your own with Dropbox or like storage site
  51. 51. What Do you Use?  OneNote  OneDrive (formerly SkyDrive)  Remember the Milk  Evernote  SugarSync
  52. 52. adverb@gmail.com slideshare.net/adverb Rachel Eichen www.learnsurge.com www.novarelibrary.com

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