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Federal ombuds nov2010_ravanbakhsh


Presentation delivered to 9th annual meeting of Federal Ombudsmen, November

Presentation delivered to 9th annual meeting of Federal Ombudsmen, November

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  • 1. Coalition of Federal Ombudsmen Ninth Annual Meeting November 9, 2010
  • 2.  Not here as “records police”  Only to point out records management requirements in laws/regulations  The National Archives and Records Administration is here to help
  • 3. 44 United States Code  2107 - 2108 NARA & archival records  2901 - 2909 RM by GSA and NARA  3101 - 3107 RM by Federal agencies  3301 - 3314 Disposal of records  3504, 3513 OMB’s role
  • 4.  Legal definition of Federal Records: Federal records include all books, papers, maps, photographs, machine-readable materials, or other documentary materials, regardless of physical form or characteristics made or received by an agency of the United States Government under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decision, procedures, operations, or other activities of the Government or because of the informational value of data in them.
  • 5. 36 CFR Chapter XII, Subchapter B  Part 1220 Federal records, General  Part 1222 Creation/Maintenance  Part 1224 Records Disposition Program  Part 1225 Scheduling Records  Part 1226 Implementing Disposition  Part 1227 General Records Schedules  Part 1235 Transfer of Records to NARA  Part 1236 Electronic Records Management
  • 6.  Process by which agencies request disposition of Federal records  All schedules must be approved by the Archivist of the United States
  • 7.  “is a record” does not mean “permanent”  Retention periods are based on business needs of agency to retain information  Some can be very short “destroy when no longer needed”  Only 1-3% of records are permanent  Transfer to NARA does not mean “open to the public”
  • 8.  NARA RM Page ◦  NARA Contacts for each agency ◦ mgmt/agency/officers-lists.html  Records Express, Official Blog of NARA RM ◦
  • 9. Arian D. Ravanbakhsh National Archives and Records Administration 301-837-2086