Preserving and Sharing: Bridging the Gap BetweenILL and Special Collections   Anna Dulin and Ellen Makaravage      Z. Smit...
Wake Forest Overview• History   –   1834: Founded in       Wake County, NC   –   1956: Relocated to       Winston-Salem, N...
Wake Forest Overview• Student Population   –   Undergraduate   –   Graduate• Colleges• Degree Programs• Motto             ...
Z. Smith Reynolds Library        http://www.flickr.com/photos/wfunews/4950721785/sizes/m/in/photostream/
Z. Smith Reynolds Library• People   –   Staff       •   26 Librarians       •   26 Staff       •   2 P/T Staff   –   200+ ...
Z. Smith Reynolds Library• Collection   –   1.7+ million       volumes   –   Print Journals:       4,500+   –   Electronic...
ZSR Interlibrary Loan• About Us         • Statistics (2011)   –   Staff          –    Borrowing: 7,659   –   Students     ...
ZSR Special Collections
ZSR Special Collections North CarolinaBaptist Historical   Collection–   NC Baptist    Repository–   Biblical    Reporter–...
ZSR Special Collections    Wake Forest     University     Archives–    WFU Presidents’     papers–    Department, organi  ...
ZSR Special Collections    Rare Books    Collection–   American, Irish &    British authors–   18th – 21st century–   NC &...
ZSR Special Collections    Manuscripts     Collection–    Primary source     material–    500+ collections–    WFU connect...
History of Interlibrary Loan   & Special Collections     Communications
Receive/Conditional Request         http://www.flickr.com/photos/nihonbunka/47716663/sizes/m/in/photostream/
Copy Pull Sliphttp://www.flickr.com/photos/wwworks/6305470569/sizes/m/in/photostream/
Deliver Request to Special Collections
Find Itemhttp://www.flickr.com/photos/28705377@N04/4142872268/sizes/m/in/photostream/
Wait to decide if item can be copied           http://www.flickr.com/photos/archeon/2941655917/sizes/m/in/photostream/
Wait for item to be copied     http://www.flickr.com/photos/rvoegtli/4647649703/sizes/m/in/photostream/
Deliver copyhttp://www.flickr.com/photos/jasleen_kaur/4990832696/sizes/m/in/photostream/
MissionsInterlibrary Loan   Special Collections• Share             • Preserve                     http://www.flickr.com/ph...
Solving the Problem
The First Solution
The Current Solution• Identified workflow  problems• Established  effective  communication• Wanted to:   –   Integrate ILL...
Get It!
Find It!
Import It!
Request It!
Request It!
Request It!
Send It!
Route It!
Monitor It!
Behind the Scenes• Addon plugin emails Special Collections & Archives• Addon plugin feeds request into LibStats and User- ...
AssessmentPros                Cons• Efficient         • Don’t see our SCA• Timely feedback     friends as often• Green    ...
Future Solution• Discovery Tools Addon    – Vufind    – Finding Aids    – D-Space• Communication with Special Collections ...
Questions?• ILL or Special  Collections?• Aeon?• Unique collections?• Unique challenges?• Communication  challenges?• Comm...
Upcoming SlideShare
Loading in …5
×

Preserving and Sharing: Bridging the Gap Between ILL and Special Collections

358 views
213 views

Published on

Presented with Ellen Makaravage. Identified methods used by Interlibrary Loan, Special Collections, and Technology staff at Z. Smith Reynolds Library to increase ILL access to rare materials and special collections.

Published in: Career
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
358
On SlideShare
0
From Embeds
0
Number of Embeds
27
Actions
Shares
0
Downloads
2
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Preserving and Sharing: Bridging the Gap Between ILL and Special Collections

  1. 1. Preserving and Sharing: Bridging the Gap BetweenILL and Special Collections Anna Dulin and Ellen Makaravage Z. Smith Reynolds LibraryILLIAD INTERNATIONAL CONFERENCE| MARCH 23, 2012
  2. 2. Wake Forest Overview• History – 1834: Founded in Wake County, NC – 1956: Relocated to Winston-Salem, NC – Private, liberal arts institution – Rich Southern Baptist tradition http://newstudents.wfu.edu/files/2011/05/WaitChapel11.jpg
  3. 3. Wake Forest Overview• Student Population – Undergraduate – Graduate• Colleges• Degree Programs• Motto http://images.businessweek.com/ss/07/schooltours/BSWakeForestUGSS/source/5.htm
  4. 4. Z. Smith Reynolds Library http://www.flickr.com/photos/wfunews/4950721785/sizes/m/in/photostream/
  5. 5. Z. Smith Reynolds Library• People – Staff • 26 Librarians • 26 Staff • 2 P/T Staff – 200+ student assistants http://www.flickr.com/photos/zsrlibrary/5237893732/
  6. 6. Z. Smith Reynolds Library• Collection – 1.7+ million volumes – Print Journals: 4,500+ – Electronic journals: 50,000+ – Database Subscriptions: 180+ http://parents.wfu.edu/files/2011/11/zsr-offsite-storage.jpg
  7. 7. ZSR Interlibrary Loan• About Us • Statistics (2011) – Staff – Borrowing: 7,659 – Students – Lending: 9,145 – Consortia
  8. 8. ZSR Special Collections
  9. 9. ZSR Special Collections North CarolinaBaptist Historical Collection– NC Baptist Repository– Biblical Reporter– 16, 000+ items– 1,000+ biographical folders
  10. 10. ZSR Special Collections Wake Forest University Archives– WFU Presidents’ papers– Department, organi zation & committee records– WFU publications– Biographies & news files
  11. 11. ZSR Special Collections Rare Books Collection– American, Irish & British authors– 18th – 21st century– NC & regional emphasis– Book arts
  12. 12. ZSR Special Collections Manuscripts Collection– Primary source material– 500+ collections– WFU connection or relevance
  13. 13. History of Interlibrary Loan & Special Collections Communications
  14. 14. Receive/Conditional Request http://www.flickr.com/photos/nihonbunka/47716663/sizes/m/in/photostream/
  15. 15. Copy Pull Sliphttp://www.flickr.com/photos/wwworks/6305470569/sizes/m/in/photostream/
  16. 16. Deliver Request to Special Collections
  17. 17. Find Itemhttp://www.flickr.com/photos/28705377@N04/4142872268/sizes/m/in/photostream/
  18. 18. Wait to decide if item can be copied http://www.flickr.com/photos/archeon/2941655917/sizes/m/in/photostream/
  19. 19. Wait for item to be copied http://www.flickr.com/photos/rvoegtli/4647649703/sizes/m/in/photostream/
  20. 20. Deliver copyhttp://www.flickr.com/photos/jasleen_kaur/4990832696/sizes/m/in/photostream/
  21. 21. MissionsInterlibrary Loan Special Collections• Share • Preserve http://www.flickr.com/photos/icesabre/2220618699/sizes/m/in/photostream/
  22. 22. Solving the Problem
  23. 23. The First Solution
  24. 24. The Current Solution• Identified workflow problems• Established effective communication• Wanted to: – Integrate ILLiad – Incorporate private request form• Created an Addon
  25. 25. Get It!
  26. 26. Find It!
  27. 27. Import It!
  28. 28. Request It!
  29. 29. Request It!
  30. 30. Request It!
  31. 31. Send It!
  32. 32. Route It!
  33. 33. Monitor It!
  34. 34. Behind the Scenes• Addon plugin emails Special Collections & Archives• Addon plugin feeds request into LibStats and User- Initiated Scan queue• SCA staff view UIS queue – Pull material – Assess condition• Scan materials• Save materials and alert ILL staff• Retrieve and deliver
  35. 35. AssessmentPros Cons• Efficient • Don’t see our SCA• Timely feedback friends as often• Green • Need more information• Tracking from borrowing libraries• ROI for Special Collections • Cloud storage – Manual notification – Inconvenient retrieval
  36. 36. Future Solution• Discovery Tools Addon – Vufind – Finding Aids – D-Space• Communication with Special Collections – Practice active listening – Understand each process/workflow
  37. 37. Questions?• ILL or Special Collections?• Aeon?• Unique collections?• Unique challenges?• Communication challenges?• Communication procedures?

×