Biz time managment

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  • Biz time managment

    1. TIME MANAGEMENT Things which matter most must never be at the mercy of things which matter least. -- Goethe BY: ADAM KRONENBERGER
    2. Project Purpose • To evaluate self efficiency by: • • • 1st. Recording every event in a two day time frame. 2nd. Analyzing each event and where they classify on the time management quadrant. 3rd. Reflecting on the gathered information and possible improvements.
    3. What is Time Management? • • • • Preserving and enhancing relationships and on accomplishing results. Begin with the end in mind. Focuses on what you want to be and to do and on the values or principles upon which being and doing are based.  Covey, Stephen. The 7 Habits of Highly Effective People. London: Simon & Schuster, 1999. Print.
    4. Time Management Quadrants Important Not Important I. Important/Urgent Crises; Pressing problems;  Deadline-driven projects. II. Important/Not Urgent Centered Activities; Planning; Prevention; Relationship building; Opportunity Recognition; True Recreational Activities. III. Not Important/Urgent Imminent pressing matters; "Popular" Activities (i.e., activities that you think will make you popular with others); Personal Interruptions; Some calls and mail;  Certain meetings and reports. IV. Not Important/Not Urgent Time wasters; So called "Pleasant" activities that are not really pleasant (e.g., drinking to excess) that are actually escapes from responsibilities.  Trivia, busy work. Some types of mail/phone calls. This quadrant is used to compare what task are being done with there relevant importance to achieving personal objectives.
    5. Day One RESULTS Day one tasks classified by four quadrants. These results show that a majority of my time was spent in quadrant two. TWO Centered Activities; Planning; Prevention; Relationship building; Opportunity Recognition; True Recreational Activities.
    6. Day Two RESULTS Day two tasks classified by four quadrants. These results show that my overall activity in quadrants three and four increased. THREE Imminent pressing matters; "Popular" Activities (i.e., activities that you think will make you popular with others); Personal Interruptions; Some calls and mail;  Certain meetings and reports. FOUR Time wasters; So called "Pleasant" activities that are not really pleasant (e.g., drinking to excess) that are actually escapes from responsibilities.  Trivia, busy work. Some types of mail/phone calls.
    7. New Information Average of day one and day two Facts: •About 60% of my time is productive. •About 10% of my time is a complete waste. •About 20% could be spent more wisely.
    8. Strength •The reason I spent allot of my time in Quadrant Two is because I prioritize all tasks. •I set deadlines and make sure I complete at least halve the project well before my deadline. •I constantly make lists of small things to do each day, and longterm lists to keep track of goals. •When working on long term goals I divide them into tasks that can be completed quickly.
    9. Weakness • • • • • Procrastination, leaving important tasks little time to be done. Rewarding myself to often Trivial Work Activities that escape me from responsibilities Getting caught up in the small details
    10. Conclusion • Facts learned • • • 60% of my time is spent efficiently 20% of my time is wasted Action to be taken • It is necessary that I remove myself from situations that build relationships but cost me valuable time to achieve important tasks.

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