Acrolinx 4.0


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At this presentation, you’ll learn how Acrolinx is helping you:

*Create content that’s an even better match for your company’s target tone of voice
*Generate reports that are more useful to you – and more valuable to your management
*Set up Acrolinx more easily
*Enjoy other improvements in productivity and ease of use
*This release enhances our support for technical communicators and expands our support to marketing departments so that everyone can produce compelling content.

Published in: Software, Technology
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Acrolinx 4.0

  1. 1. Introducing Acrolinx 4.0 28 January 2014 PG Bartlett, Acrolinx
  2. 2. Highlights of Acrolinx 4.0  Voice Scores  Acrolinx Analytics  Terminology  Rule Context Configuration  “Scorecard”  Schedule: – Announce today – Release February 28, 2014
  3. 3. Voice Scores Create More Engaging Content
  4. 4. Driving Success in the Content Era  Relationships are now built on content – Buyers complete 70% of decision before they engage with sales  Technical content now as important as marketing content to help buyers choose  Acrolinx 4.0 focuses on entire customer journey – Both marketing & technical content For almost 89% of buyers, high-quality technical content is either important (33%) or very important (56%) to their initial purchase decision. – IBM survey of clients and prospective clients “Audiences are inundated by pleas for their attention. “Consumers no longer respond to anything but the most compelling content.” – Gartner
  5. 5. Voice Scores: Create More Engaging Content  “Voice Scores” measure tone of voice  (“Style” rules guide authors to avoid violations; they do not measure specific aspects of style)  Voice Scores help you create content that’s more engaging by giving authors feedback on their content’s tone of voice  All customers receive this capability Out-of-the-box scores shown above (initially available only for English)
  6. 6. How Voice Scores Work  Voice Scores are measurements only – For scores outside target range, Acrolinx displays general guidance • Example: “here’s how to increase ‘Liveliness’… ” – Specific guidance comes from Style rules  Score of 100 is “highest,” not “best” – Target score may vary based on document type – Example: techdocs may have a lower target for “informality”  Score calculations not customer-specific – Instead, you adjust targets to your corporate & document goals
  7. 7. Acrolinx Analytics Enterprise-Class Reporting
  8. 8. Acrolinx Analytics: Meet Executive Needs  New enterprise-class reporting capabilities – Metrics that executives expect & demand  Improved user experience & performance  Replacement for “Reporting” functionality – If you’re licensed for Reporting, then you get Analytics – If you’re not, please talk to your Acrolinx account manager
  9. 9. Twelve Standard Reports New reports on cost savings, quality, usage  Assess results against goals  Calculate cost savings / ROI  Identify problems for translation  Distribution of checks by document type, language, plug- in, rule set, user  Metrics (words & sentences per document, flags per 1000 words, avg. sentence length, avg. score)  Checks performed per hour  For one rule, list of documents with flags for that rule  Number of flags for each rule  Top spelling issues  Quality improvement over time  Quality improvement by document  ROI by category  ROI by period  Terminology usage grouped by status  Number of checks per month
  10. 10. Simple Report Generation  Choose report type  Select report parameters
  11. 11. New Custom Fields & Dashboard Control  Acrolinx 3.x had User Information only  Acrolinx 4.0 adds: – Document Information – Configurable in Dashboard You can configure custom fields in Dashboard: • Field category (User or Document) • Field name • Field type (List or Free-form) • Field values (if List)
  12. 12. Custom Fields Document Fields (examples)  Product  Document type  Version  Audience User Fields (examples)  User name  User ID  Workgroup  Department  Division  Subsidiary
  13. 13. Acrolinx Analytics – Dashboard Functionality  Configure ROI report parameters (values, currency)  Select users to “ignore” (typically users who only run tests)  Anonymize user-specific data; helps comply with information privacy laws  Search for Checking Reports based on date range & report name
  14. 14. Set up ROI Categories
  15. 15. Assign Rules to ROI Categories
  16. 16. Terminology Easier & Faster Editing of Terminology
  17. 17. Terminology: Easier & Faster  Terms displayed in infinitely scrolling list (no longer paged) – Easier to work with long lists  Many parameters editable in place – No need to leave list view, which reduces picks and clicks  Can “group” terms in list view – Can easily see synonym terms, which speeds up terminology approval
  18. 18. Grouping & In-Place Editing of Terminology
  19. 19. Rule Contexts Easily Adapt Acrolinx to Parts of Your Content
  20. 20. Rule Contexts  Your administrators can enable/disable rules for specific portions (“contexts”) of document – Example: use imperative in procedures  Enable/disable rules through Dashboard – Quick & simple  Previously, only Acrolinx Professional Services could set up rules for specific contexts
  21. 21. Change Context for Rule
  22. 22. Scorecard Replaces Checking Report & Results Dialog
  23. 23. Why Change?  You asked for: – Improved usability – Additional functionality – More information  We wanted to add: – Support for Voice Scores – Sleeker format
  24. 24. Introducing the Acrolinx Scorecard  We combined Checking Report and Results Dialog – When check completes, pop-up window contains entire report  Improved usability – Scores now range from 0 (bad) to 100 (good) – Starting view provides quick, complete overview of results – Tabbed interface eases navigation – Links look like links – Select “Do not show this window again” to suppress window from appearing after each check  New functionality – Shows average sentence length (words/sentence) – Provides one-click creation of an email about an issue
  25. 25. Scorecard Tabs brings you quickly to area of interest. Hover to see list of most frequent issues.
  26. 26. Thank You! PG Bartlett