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Home-Grown Help: Digital Library Education for Staff

Home-Grown Help: Digital Library Education for Staff






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  • Background – why/how this started -- Not professionally-trained librarians  no expectations to keep up with changes in cataloging
  • Background – why/how this started -- Not professionally-trained librarians  no expectations to keep up with changes in cataloging
  • Just because information exists about an object, we are not obligated to capture that information.
  • Heavier reliance on judgment when cataloging digital objects because of lack of definitive information, authority files, etc. Progress over perfection – easy to make changes later  doesn’t have to be perfect the first time around. Don’t expect things to be perfect.
  • While our two interns have been vastly different in terms of experience, both were considered to be extremely successful experiences – for us and for the interns.

Home-Grown Help: Digital Library Education for Staff Home-Grown Help: Digital Library Education for Staff Presentation Transcript

  • In-House Training for Digital Projects Abby Clobridge Bucknell University 2006 ASIS&T DL – ED Panel: Education for Digital Librarianship – Employers’ Needs
  • Bucknell University
    • Approx. 4,000 students
    • Information Services & Resources – a merged library/IT organization
    • ISR: 90 FTE
    • Digital collection building activities
      • Help needed: metadata production, metadata clean-up, long-term sustainability for program
  • Metadata Training Workshop
  • Metadata Training for Technical Services Staff
    • Why?
    • Increase in pre-cataloged materials
    • Long-term plan to transition catalogers’ job responsibilities
    • Digital library production needed help
  • Metadata Training for Technical Services Staff
    • Barriers for Training:
    • Money
    • Timing
    • Geography
    • Focus on how-to rather than theory
  • Introduction to Metadata Workshop Series
    • In-house program specifically designed to teach technical services staff about metadata
    • Semester-long program
    • Reading assignments
    • Focus on practical knowledge needed to create metadata for digital collections
  • Strategy for Workshop Series
    • Changes in information retrieval over past 20+ years
    • User search behavior
    • Digital objects
    • Introduction to major metadata schemes – Dublin Core, VRA Core 3.0
  • Strategy for Workshop Series
    • Using non-LC authority files
    • Working with locally-created vocabularies, thesauri, rules for description
    • Developing controlled vocabularies for specific collections
  • Strategy for Workshop Series
    • “ Advanced” Tract: Metadata Librarians
    • Cataloging
      • MARC, AACR2
      • FRBR, RDA
    • More technical information:
      • Relational databases
      • The big picture: project phases for building digital collections
  • Overarching Questions
    • Why is this different from traditional cataloging?
    • Why can’t we use MARC and AACR2?
    • Why don’t we use Library of Congress Subject Headings?
    • No authority files? No definitive source?
  • Hands-On Exercises
    • Creating metadata for digital objects from our collections:
      • Step 1: in MARC using AACR2
      • Step 2: in Dublin Core
      • Step 3: in VRA Core 3.0
      • Step 4: locally-created hybrid schemes.
  • Hands-On Exercises
    • Creating metadata for digital objects from our collections:
      • Images of art
      • Materials from Special Collections
      • Materials from the University Archives
      • Three-dimensional objects
  • Hands-On Exercises
    • Some issues to consider:
      • user needs
      • part vs. whole
      • Digital surrogates vs. objects
      • cataloging without authority data
  • Quantity, Usefulness, & Necessity
    • Not necessary to be exhaustive.
    • Balance between what information is useful or necessary and what is excessive.
  • Traditional Cataloging vs. Metadata for Digital Objects
    • Heavier reliance on judgment when cataloging digital objects.
    • Fear of “not enough.”
    • Progress over perfection.
  • Digital Projects Internship
  • Digital Projects Internship
    • Anticipated need for further help.
    • Formal internship program.
    • Offered for credit or small stipend.
  • Job Posting: Digital Libraries Internship Bucknell University’s Information Services & Resources, a merged library and IT organization, is offering a paid summer internship for a library/information science student interested in learning more about digital libraries. This position is designed to provide experience in all aspects of an academic digital library/technology environment. Responsibilities will include (but not be limited to) assisting with digital image processing, metadata work, and other tasks associated with building a digital collection. During the summer of 2005, ISR will be building a large digital image collection to be used for teaching art history and related courses during the fall semester, so there will be opportunities for hands-on experience in a wide variety of areas.
  • Learning Objectives – Fall 2005:
    • Understand different rationales for embarking on digitization projects – preservation of originals, increased access, storing born-digital materials.
    • Understand metadata standards, why they are used, and limitations within the pedagogical realm.
  • Learning Objectives Continued
    • Understand end-user behavior for searching digital collections in an academic environment; understand metadata and its relationship to database searching; understand how the purpose of the project effects how the collection is built.
  • Learning Objectives Continued
    • Understand preservation methods used in digital asset management; understand issues involved in long-term storage of digital assets.
    • Understand copyright issues involved in providing access to art images.
  • Internship – Work Accomplished
    • Produced metadata for over 600 art images. Researched artists, artwork, locations in various databases and thesauri.
    • Oversaw process for student assistants who were scanning 500 images from University Archives. Prepared images to be scanned. Quality control for scanned images.
    • Created metadata for 500 scanned images from University Archives.
  • Second Intern – Summer 2006
    • Past experience working as a student assistant in the technical services unit of a small academic library. No formal training in metadata or digital libraries.
    • Preparing to start library/information science graduate program.
    • No real experience, but an aptitude and interest in cataloging and metadata.
  • Work Accomplished
    • Under the supervision of the Metadata Librarian, worked to clean up metadata for 2000 records in one collection.
    • Assisted with the creation of an in-depth thesaurus tracing the changing names of campus buildings over the past 150 years.
    • Created original cataloging for additional images for the collection.
  • Benefits of Interns
    • Free/cheap labor, high level of dedication, high level of interest.
    • Able to teach hands-on side of metadata.
    • General familiarity with organization of information, why data needs to be consistent.
  • Considerations
    • Significant time on part of manager for mentoring, teaching, training.
    • Work can be monotonous – plan accordingly.
    • Level of commitment.
    • Be careful hiring – “I want to help, but I don’t want to do anything boring.”
  • Final Thoughts
    • Building an in-house education program can be successful – although quite time-consuming.
    • Vastly different experience educating technical services staff, public services staff, and interns.
    • Further help from the LIS community would be appreciated…