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The Nuts & Bolts of Getting Started with Institutional
  Repositories & Open Access




Abby Clobridge                                 AMICAL Conference
Director, Clobridge Consulting                         4 April 2012
aclobridge@clobridgeconsulting.com   American University of Sharjah
Overview
1) Agenda for Today
2) Institutional Repositories & Open Access
3) Interoperability
4) Thinking about the future
Today’s Agenda
Part 1: Strategic Planning
Part 2: Getting Content into Repositories
Part 3: Emerging Themes in Scholarly
  Communication – Digital Curation, Metrics,
  Altmetrics
Approach for Today
- Definitions and foundations (presentation)
- Individual reflection – how can this be
applied within my institution/environment?
- Discussions, brainstorming, reporting back
- Afternoon break-out sessions
- Questions, comments?
- Twitter & Google+
Late 1990s/2000s – Turning point for libraries, the information ecosystem,
scholarly communication, technology
The Information Lifecycle

          creating
Support   collecting
    for   describing      information.
          curating
          disseminating
          preserving
How do we access
  information? Who
     has access to
 information? What
  are the barriers to
        access?
                         How do we define
                        information today?




                                              How can we use,      How can we
     How can we
                                             reuse, manipulate,   ensure access
    harness ICT to
     interact with                             and work with      to born-digital
    information in                            information and     information in
      new ways?                                     data?           the future?



2000s: How do we think about information and knowledge?
Institutional Repositories
“In my view, a university-based institutional
repository is a set of services that a university offers
to the members of its community for the
management and dissemination of digital materials
created by the institution and its community
members.”
- Cliff Lynch, 2003 ‘Institutional repositories: Essential infrastructure for
scholarship in the digital age.’
IR Content
Pre-prints & post-prints (peer-reviewed articles)
Born-digital scholarship
Enhanced publications
Data sets
Electronic Theses & Dissertations
Open Educational Resources (OERS)
Grey literature – conference proceedings, technical
reports
Archival materials from the institution
Institutional Repositories
“… It is most essentially an organizational
commitment to the stewardship of these digital
materials, including long-term preservation where
appropriate, as well as organization and access or
distribution.”
- Cliff Lynch, 2003 ‘Institutional repositories: Essential infrastructure for
scholarship in the digital age.’
External to libraries

                                                                   Berlin
     Library initiated                                        Declaration on
                                  Budapest       Bethesda       Open Access
                                 Open Access     Statement     to Knowledge
                  Electronic      Initiative      on Open     in the Sciences
 Digitization
                   Theses &        (2002)          Access           and
 of archival
                 Dissertations                   Publishing     Humanities
 collections
                    (ETDs)                         (2003)          (2003)



Late 1990s – 2000s
Changing Scholarly Information Landscape
• Demand for immediate, complete access to materials.
• Support for new forms, new content types.
• Continually-evolving landscape.
• Uses ICT for redefinition of our work.
• Usage data  measure value.
Open Access (OA)
“Open-access (OA) literature is
digital, online, free of charge,
and free of most copyright and
licensing restrictions. What
makes it possible is the internet
and the consent of the author
or copyright-holder.”
– Peter Suber, A Very Brief
Introduction to Open Access
Open Access
Two kinds of free:
1) Free cost – to
   consumers
2) Free of usage
   restrictions, access
   limitations
Purpose of OA
To use Information
Communication Technology
(ICT) to increase and
enhance
dissemination of
scholarship.
What does this mean?
Through Open Access…
- Increased access
- Further, broader (global) dissemination
- Impact of research increases
- Increased visibility
- Funding dollars have more impact
Two Methods for Open Access:
1) Publish in an Open Access journal. [gold
  OA]
2) Publish in any peer-reviewed journal and
  deposit refereed version in an Open
  Access repository. [green OA]

    Peer-review is critical for either method.
Over 2000
             repositories
              registered.


 2012
 State of Open Access & Digital Repositories Today


Directory of Open Access Repositories (OpenDOAR) – www.opendoar.org
Repository 66.org – Repository Maps – maps.repository66.org
Over 7000
               journals
              registered.


 2012
 State of Open Access Journals Today


Directory of Open Access Journals – DOAJ – www.doaj.org
• OA Monographs
    Types of     • Enhanced publications
   Repository    • Linked data
    Content      • Grey literature
                 • ETDs
                 • Digitized materials from archives & museums

                 • Open Access repositories
    Types of
                 • Open Educational Resources (OER) repositories /
   Repository
                 learning object repositories
    Systems
                 • Learning management systems / courseware
                 • Digital asset management systems (DAMs)
                 • Current Research Information Systems (CRIS)
                 • ePortfolios

2010s – Repository landscape continues to change
• Research funding agencies
 Stakeholders      • Publishers
                   • Researchers
                   • National policy makers
                   • NGOs

 National mandates? Denmark, Spain…

                                                         UNESCO,
                                          European      OECD, FAO,
                                        Commission –    Broadband
      National
                        Wellcome          FP7 Open      Commission
    Institutions
     of Health           Trust           Access Pilot



2010s – Repository landscape continues to change
The real value of Open Access lies in the potential to aggregate research
outputs, present information in different ways, and allow for new types of
data extraction and analysis – all possible because of interoperability.
New IR Services, Challenges
• Emphasis on curation services
• Changing relationship with faculty &
researchers, publishers
• Organizational challenges are vast
• Technical challenges are real
• Continually evolving questions surrounding
scholarly communication & publishing
Model of
Technology
 Adoption                    4. Redefinition


                            3. Modification             Transformative



                                                        Not Transformative
                           2. Augmentation


                             1. Substitution

A Matrix Model for Designing and Assessing Network-Enhanced Courses
http://www.hippasus.com/resources/matrixmodel/puentedura_model.pdf
Ruben R. Puentedura, Ph.D. 2003. Accessed 12/7/08.
René Magritte, "La Trahison des Images" ("The Treachery of Images") (1928-9) or
"Ceci n'est pas une pipe" ("This is not a pipe")

Tim O’Reilly, O’Reilly Media – “We need new mental models.”
Guiding Principles
Align the program with institutional and
  library strategic plans and initiatives.
Each institution is different. Every institution
  has its own culture, needs, and priorities.
  Create a program that fits your institution
  at this particular point in time.
Guiding Principles
A repository is not a static entity. It should
  change over time.
Keep it simple. The easiest, simplest solution
  is usually the best. Don’t overcomplicate
  processes.
Guiding Principles
Don’t let technology drive decisions. Use
  technology to streamline processes and solve
  problems, not drive policy decisions.
Consider the repository to be a production
  environment. Invest time and effort in
  developing processes that will support the 80%
  of situations, not the exceptions.
Guiding Principles
Don’t make the repository about the library.
 The repository program should be designed
 to reflect the needs of the university as a
 whole.

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Getting Started with Institutional Repositories and Open Access

  • 1. The Nuts & Bolts of Getting Started with Institutional Repositories & Open Access Abby Clobridge AMICAL Conference Director, Clobridge Consulting 4 April 2012 aclobridge@clobridgeconsulting.com American University of Sharjah
  • 2. Overview 1) Agenda for Today 2) Institutional Repositories & Open Access 3) Interoperability 4) Thinking about the future
  • 3. Today’s Agenda Part 1: Strategic Planning Part 2: Getting Content into Repositories Part 3: Emerging Themes in Scholarly Communication – Digital Curation, Metrics, Altmetrics
  • 4. Approach for Today - Definitions and foundations (presentation) - Individual reflection – how can this be applied within my institution/environment? - Discussions, brainstorming, reporting back - Afternoon break-out sessions - Questions, comments? - Twitter & Google+
  • 5. Late 1990s/2000s – Turning point for libraries, the information ecosystem, scholarly communication, technology
  • 6. The Information Lifecycle creating Support collecting for describing information. curating disseminating preserving
  • 7. How do we access information? Who has access to information? What are the barriers to access? How do we define information today? How can we use, How can we How can we reuse, manipulate, ensure access harness ICT to interact with and work with to born-digital information in information and information in new ways? data? the future? 2000s: How do we think about information and knowledge?
  • 8. Institutional Repositories “In my view, a university-based institutional repository is a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members.” - Cliff Lynch, 2003 ‘Institutional repositories: Essential infrastructure for scholarship in the digital age.’
  • 9. IR Content Pre-prints & post-prints (peer-reviewed articles) Born-digital scholarship Enhanced publications Data sets Electronic Theses & Dissertations Open Educational Resources (OERS) Grey literature – conference proceedings, technical reports Archival materials from the institution
  • 10. Institutional Repositories “… It is most essentially an organizational commitment to the stewardship of these digital materials, including long-term preservation where appropriate, as well as organization and access or distribution.” - Cliff Lynch, 2003 ‘Institutional repositories: Essential infrastructure for scholarship in the digital age.’
  • 11. External to libraries Berlin Library initiated Declaration on Budapest Bethesda Open Access Open Access Statement to Knowledge Electronic Initiative on Open in the Sciences Digitization Theses & (2002) Access and of archival Dissertations Publishing Humanities collections (ETDs) (2003) (2003) Late 1990s – 2000s
  • 12. Changing Scholarly Information Landscape • Demand for immediate, complete access to materials. • Support for new forms, new content types. • Continually-evolving landscape. • Uses ICT for redefinition of our work. • Usage data  measure value.
  • 13. Open Access (OA) “Open-access (OA) literature is digital, online, free of charge, and free of most copyright and licensing restrictions. What makes it possible is the internet and the consent of the author or copyright-holder.” – Peter Suber, A Very Brief Introduction to Open Access
  • 14. Open Access Two kinds of free: 1) Free cost – to consumers 2) Free of usage restrictions, access limitations
  • 15. Purpose of OA To use Information Communication Technology (ICT) to increase and enhance dissemination of scholarship.
  • 16. What does this mean? Through Open Access… - Increased access - Further, broader (global) dissemination - Impact of research increases - Increased visibility - Funding dollars have more impact
  • 17. Two Methods for Open Access: 1) Publish in an Open Access journal. [gold OA] 2) Publish in any peer-reviewed journal and deposit refereed version in an Open Access repository. [green OA] Peer-review is critical for either method.
  • 18. Over 2000 repositories registered. 2012 State of Open Access & Digital Repositories Today Directory of Open Access Repositories (OpenDOAR) – www.opendoar.org Repository 66.org – Repository Maps – maps.repository66.org
  • 19. Over 7000 journals registered. 2012 State of Open Access Journals Today Directory of Open Access Journals – DOAJ – www.doaj.org
  • 20. • OA Monographs Types of • Enhanced publications Repository • Linked data Content • Grey literature • ETDs • Digitized materials from archives & museums • Open Access repositories Types of • Open Educational Resources (OER) repositories / Repository learning object repositories Systems • Learning management systems / courseware • Digital asset management systems (DAMs) • Current Research Information Systems (CRIS) • ePortfolios 2010s – Repository landscape continues to change
  • 21. • Research funding agencies Stakeholders • Publishers • Researchers • National policy makers • NGOs National mandates? Denmark, Spain… UNESCO, European OECD, FAO, Commission – Broadband National Wellcome FP7 Open Commission Institutions of Health Trust Access Pilot 2010s – Repository landscape continues to change
  • 22. The real value of Open Access lies in the potential to aggregate research outputs, present information in different ways, and allow for new types of data extraction and analysis – all possible because of interoperability.
  • 23. New IR Services, Challenges • Emphasis on curation services • Changing relationship with faculty & researchers, publishers • Organizational challenges are vast • Technical challenges are real • Continually evolving questions surrounding scholarly communication & publishing
  • 24. Model of Technology Adoption 4. Redefinition 3. Modification Transformative Not Transformative 2. Augmentation 1. Substitution A Matrix Model for Designing and Assessing Network-Enhanced Courses http://www.hippasus.com/resources/matrixmodel/puentedura_model.pdf Ruben R. Puentedura, Ph.D. 2003. Accessed 12/7/08.
  • 25. René Magritte, "La Trahison des Images" ("The Treachery of Images") (1928-9) or "Ceci n'est pas une pipe" ("This is not a pipe") Tim O’Reilly, O’Reilly Media – “We need new mental models.”
  • 26. Guiding Principles Align the program with institutional and library strategic plans and initiatives. Each institution is different. Every institution has its own culture, needs, and priorities. Create a program that fits your institution at this particular point in time.
  • 27. Guiding Principles A repository is not a static entity. It should change over time. Keep it simple. The easiest, simplest solution is usually the best. Don’t overcomplicate processes.
  • 28. Guiding Principles Don’t let technology drive decisions. Use technology to streamline processes and solve problems, not drive policy decisions. Consider the repository to be a production environment. Invest time and effort in developing processes that will support the 80% of situations, not the exceptions.
  • 29. Guiding Principles Don’t make the repository about the library. The repository program should be designed to reflect the needs of the university as a whole.