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Sap ps module tutorial
Sap ps module tutorial
Sap ps module tutorial
Sap ps module tutorial
Sap ps module tutorial
Sap ps module tutorial
Sap ps module tutorial
Sap ps module tutorial
Sap ps module tutorial
Sap ps module tutorial
Sap ps module tutorial
Sap ps module tutorial
Sap ps module tutorial
Sap ps module tutorial
Sap ps module tutorial
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Sap ps module tutorial

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  • 1. Validations in PSQuestion :I am trying to use validation in the Project. Can any one tell when are the call uppoints 110 and 120 trigerred ?I want to validate one of the user defined fields in WBS.Everything is working fine when I simulate the validation. But when I enter a value inthe user defined field and save the project then I do not get the error message asexpected.Does anybody have an idea what could be wrong ??Answer :Please see if you have checked the check box for Automatic validation in the relevantproject profile.Question :I want to validate the customer number in one of the user fields in WBS. Theformula builder in the validation screen, it seems, does not support table fields otherthan fields from PRPS. Can this be done thru some user exits ?? If yes how ?? Can uguide me in this ??Answer :To use a user exit in validations, you have to perform following steps;- copy SAP standard program GGBS002 to ZGGBS002- create a user exit in this program (such as U902, U903 etc)- the user exit you defined in the above mentioned program will be visible invalidations on screen tab Exits- configure your validation with User exit as optionPlanned Cost Differs from Actual CostQuestion :
  • 2. I have a problem. I have a standard activity which the price is $1 / hr. I have createda project in which a activity has a planned hr of qty 1. But my planned cost comes inas $0.83. But when I comfirm my activity, the actual cost comes in as $1.Why is my planned cost differing? What is the cause of the $0.83 instead of $1.Where can i check and change this.Answer :I guess that you use different costing (and valuation) variants. so the system mightvaluate plan and actuals differently.Question :Where and how do i control it?Answer :In the network header are two fields: one for the plan costing variant and one for theactual costing variant.You maintain the costing variants in the customizing: PS -> Costs -> Planned Costs ->AutomaticCosting in Networks -> Costing -> Define Costing Variants. Display the costingvariant and jump to the valuation variant. There you find how the determines thecosts.Validations in PSQuestion :I am trying to use validation in the Project. Can any one tell when are the call uppoints 110 and 120 trigerred ?I want to validate one of the user defined fields in WBS.Everything is working fine when I simulate the validation. But when I enter a value inthe user defined field and save the project then I do not get the error message asexpected.
  • 3. Does anybody have an idea what could be wrong ??Answer :Please see if you have checked the check box for Automatic validation in the relevantproject profile.Question :I want to validate the customer number in one of the user fields in WBS. Theformula builder in the validation screen, it seems, does not support table fields otherthan fields from PRPS. Can this be done thru some user exits ?? If yes how ?? Can uguide me in this ??Answer :To use a user exit in validations, you have to perform following steps;- copy SAP standard program GGBS002 to ZGGBS002- create a user exit in this program (such as U902, U903 etc)- the user exit you defined in the above mentioned program will be visible invalidations on screen tab Exits- configure your validation with User exit as optionWBS description doesn´t appear completely in hierarchicalQuestion :In the hierarchical reports in PS de WBS description is not showed completely. Doyou know a way to make this appear completely?Answer :-We are on 4.6B and this is what you can do. :-1) Execute report2) Expand your results, if necessary3) Click on any WBS line description4) Follow the menu path Settings/Characteristic display5) Choose lead column6) Move object short description to the value set side of the panel7) Move object long description to the lead column side of the panel
  • 4. Save (if you have authorization). Note you can use this procedure for any other objectthat may show up on the report display. i.e. navigation characteristics change theobjects displayed.Anyway to put checks before setting to TECO?Question :Can anyone pl let me know about the followings:Is there any way to put checks (in the form of tick mark etc) before setting the systemstatus to "TECO"- e.g. some documents are received or not etc.Answer :You can set the system status to Technically completed TECO which can be later onwithdrawn. The necessary changes are reflected in the system status on saving theNetworkWith the setup of user statusses (tr. OIBS), you have the ability to disable the TECOas long as a certain user status e.g. waiting for documents is activeWBS description doesn´t appear completely in hierarchicalQuestion :In the hierarchical reports in PS de WBS description is not showed completely. Doyou know a way to make this appear completely?Answer :-We are on 4.6B and this is what you can do. :-1) Execute report2) Expand your results, if necessary3) Click on any WBS line description4) Follow the menu path Settings/Characteristic display5) Choose lead column6) Move object short description to the value set side of the panel7) Move object long description to the lead column side of the panel
  • 5. Save (if you have authorization). Note you can use this procedure for any other objectthat may show up on the report display. i.e. navigation characteristics change theobjects displayed.Anyway to put checks before setting to TECO?Question :Can anyone pl let me know about the followings:Is there any way to put checks (in the form of tick mark etc) before setting the systemstatus to "TECO"- e.g. some documents are received or not etc.Answer :You can set the system status to Technically completed TECO which can be later onwithdrawn. The necessary changes are reflected in the system status on saving theNetworkWith the setup of user statusses (tr. OIBS), you have the ability to disable the TECOas long as a certain user status e.g. waiting for documents is activeLinks to documents stored on the WebQuestion :Is there a way to create a document (under a project) which refers to a URL and not toa document stored on a content server?Answer :Yes you can, but you need define in DMS customizing some points.1.- Inner "Define Data Carriers" in Define data carrier type external "DMS" a recordwith this information: TYP = IE, Description = That you want, Check ONLINE andEX, the inside this in Define External DMS create a record with DATACAR =INTERNET, TYP = IE, Description = That you want, Check EX.2.- Inner "Define Workstation Applications" define an application for web pageswithout file format, inside this in "Define Workstation applications in network" createrecords for options 1, 2, 3, the path of location of your navigator in your PC or youcan put "%AUTO% iexplore.exe %f". Then when you create a document in the
  • 6. Original field you can put the URL and in the Data Carrier field put the name that youdefine in the customizing.How to settlement auc to asset in PS?Question :The cost of project have settled to auc(investment asset), but when the project isfinished, in AM or in PS i cant settle auc to asset?Pls give me some suggestion! Any idea is appreciation!Answer :You must set technically complete for your WBS & NW before settle AUC to Assets.Links to documents stored on the WebQuestion :Is there a way to create a document (under a project) which refers to a URL and not toa document stored on a content server?Answer :Yes you can, but you need define in DMS customizing some points.1.- Inner "Define Data Carriers" in Define data carrier type external "DMS" a recordwith this information: TYP = IE, Description = That you want, Check ONLINE andEX, the inside this in Define External DMS create a record with DATACAR =INTERNET, TYP = IE, Description = That you want, Check EX.2.- Inner "Define Workstation Applications" define an application for web pageswithout file format, inside this in "Define Workstation applications in network" createrecords for options 1, 2, 3, the path of location of your navigator in your PC or youcan put "%AUTO% iexplore.exe %f". Then when you create a document in theOriginal field you can put the URL and in the Data Carrier field put the name that youdefine in the customizing.
  • 7. How to settlement auc to asset in PS?Question :The cost of project have settled to auc(investment asset), but when the project isfinished, in AM or in PS i cant settle auc to asset?Pls give me some suggestion! Any idea is appreciation!Answer :You must set technically complete for your WBS & NW before settle AUC to Assets.Updating the current Order cost planQuestion :We are in 46C. Starting a project, we establish an Order cost plan. We plan theamount of work (in hours) and specify the work center for each of the activities. Formaterial components, we enter the forecast material costs in the field "Materialplanning". We see the total and detailed by activity cost plan in CNS41 (Structureoverview) in the column "Order cost plan 000". At some point in time, the projectadvancement shows that we have to reconsider the original cost plan, for instancebecause the actual costs collected so far are much higher than foreseen at start-up.Management decides to change the cost plan 000 to reflect the new forecastedbudget. Management already told that they would like to be able to specify a newtotal value for the Order cost plan 000 of the activity rather then to play with theamount of work (hours) in the activity. They say it should be something like this (forlabor): (actual cost) + (number of hours to do * cost of work center) = order cost plan000.What options do we have to modify the "Order cost plan 000"??Answer :There is a functionality called cost forecast (transaction CJ9L/CJ9M). I think this isexactly what you require. The forecasted costs are saved in a separate CO version.You could try to display this version in CNS41.Create network from Sales Order
  • 8. Question :We are currently running 4.6C and have implemented SD and PS. The situation is wewant to be able to create a network automatically from the sales order during creation.Ive assigned the strategy group 85 to the material master and Ive defined the networkparameters from sales order (via transaction CN08).The result...During creation of the sales order (transaction VA01), the network is createdsuccessfully but the components are not transferred to the network. Is it supposed toor not? If so, what additional configuration should I look at?Im not very familiar with the standard functionality so Im hoping someone out therehas experience with this topic.Your time and insight is greatly appreciated,Answer :The components in assembly processing remain on the sales order only.In case you are working with reasonably complex scenario on BOM and procurement,where material items have their own dependencies schedulewise e.g to design, youshould put the materials on the network. The best way to accomplish this is to do theBOM allocation (transfer) to activities and have only the invoicing item at sales order.Updating the current Order cost planQuestion :We are in 46C. Starting a project, we establish an Order cost plan. We plan theamount of work (in hours) and specify the work center for each of the activities. Formaterial components, we enter the forecast material costs in the field "Materialplanning". We see the total and detailed by activity cost plan in CNS41 (Structureoverview) in the column "Order cost plan 000". At some point in time, the projectadvancement shows that we have to reconsider the original cost plan, for instancebecause the actual costs collected so far are much higher than foreseen at start-up.Management decides to change the cost plan 000 to reflect the new forecastedbudget. Management already told that they would like to be able to specify a newtotal value for the Order cost plan 000 of the activity rather then to play with the
  • 9. amount of work (hours) in the activity. They say it should be something like this (forlabor): (actual cost) + (number of hours to do * cost of work center) = order cost plan000.What options do we have to modify the "Order cost plan 000"??Answer :There is a functionality called cost forecast (transaction CJ9L/CJ9M). I think this isexactly what you require. The forecasted costs are saved in a separate CO version.You could try to display this version in CNS41.Create network from Sales OrderQuestion :We are currently running 4.6C and have implemented SD and PS. The situation is wewant to be able to create a network automatically from the sales order during creation.Ive assigned the strategy group 85 to the material master and Ive defined the networkparameters from sales order (via transaction CN08).The result...During creation of the sales order (transaction VA01), the network is createdsuccessfully but the components are not transferred to the network. Is it supposed toor not? If so, what additional configuration should I look at?Im not very familiar with the standard functionality so Im hoping someone out therehas experience with this topic.Your time and insight is greatly appreciated,Answer :The components in assembly processing remain on the sales order only.In case you are working with reasonably complex scenario on BOM and procurement,where material items have their own dependencies schedulewise e.g to design, youshould put the materials on the network. The best way to accomplish this is to do theBOM allocation (transfer) to activities and have only the invoicing item at sales order.
  • 10. IM and FMQuestion :Is that possible to use IM to control investment projects and FM to control generalcosts?What is needed to be done in order to avoid conflicts between IM and PS ?Answer :Investment Management() IM Module is highly integrated with controlling(CO) ,project system(PS), and Asset Management(FI-AA) components.IF you would like to implement IM & PS you might ask yourself what additionaladvantages are offered by using IM .These Include:1- in PS you can represent the planned and the budgeted values of all projects . usingIM you can represent the budgeting process from the organization pointview. IMhelps you track of budget amounts that you carry forward for projects that wereapproved in prior fisical year.2- Using AR in IM CAN help you decide what budget will be assigned to yourorganization Unit.IM Handles Cost Planning & Budget Approval and PS Manages Project Executionwith AVAC for the Budget for each project.Multiple Root WBSQuestion :Can any one tell me in detail of advantages and Dis-advantages of Multiples RootWBS in the project.And one more why do you using the same coding Mask for PDand Root WBS.I would appreciate in advance.Answer :
  • 11. Multiple Root WBSEs helps in budgeting scenarios where these WBSEs are fundedfrom differentsources say a customer project has part scope of R&D (funded by R&D).You may also want to fund these root WBSEs from IM programs (linking to positionIDs.)IM and FMQuestion :Is that possible to use IM to control investment projects and FM to control generalcosts?What is needed to be done in order to avoid conflicts between IM and PS ?Answer :Investment Management() IM Module is highly integrated with controlling(CO) ,project system(PS), and Asset Management(FI-AA) components.IF you would like to implement IM & PS you might ask yourself what additionaladvantages are offered by using IM .These Include:1- in PS you can represent the planned and the budgeted values of all projects . usingIM you can represent the budgeting process from the organization pointview. IMhelps you track of budget amounts that you carry forward for projects that wereapproved in prior fisical year.2- Using AR in IM CAN help you decide what budget will be assigned to yourorganization Unit.IM Handles Cost Planning & Budget Approval and PS Manages Project Executionwith AVAC for the Budget for each project.Multiple Root WBSQuestion :
  • 12. Can any one tell me in detail of advantages and Dis-advantages of Multiples RootWBS in the project.And one more why do you using the same coding Mask for PDand Root WBS.I would appreciate in advance.Answer :Multiple Root WBSEs helps in budgeting scenarios where these WBSEs are fundedfrom differentsources say a customer project has part scope of R&D (funded by R&D).You may also want to fund these root WBSEs from IM programs (linking to positionIDs.)Question : Subject : PS Assets under ConstructionHello All,I know that I can maintain the Plant for the WBS Element, what I would like to knowis if it is also possible to maintain the Location as well? Ive heard that it is notpossible but I would like to hear other opinions. Any suggestions? We are on version4.0B.I would like to know since the Asset Management people here are asking if itspossible to maintain it in PS or if this can only be done in AM.MM is not included in this implementation, but we did set up the Plants andLocations.Happy Holidays!Regards,Reply : Subject : PS Assets under ConstructionYes, you can maintain a location for a WBS element as well. Select WBS element,follow path Details > Orgainsation. This screen has a field called Functional Location,apart from other orgainsation details such as Controlling Area, Company Code,Business Area, Plant, Calender etc.
  • 13. Hope this helps.ReagrdsQuestion : Subject : PS Network Statuss & ConfirmationsSappers:Is there a status that can be set for a network activity that will stop time confirmationsfrom being processed? TECO stops changes to the basic data, but allows further timeconfirmations.TIAReply : Subject : PS Network Statuss & Confirmationshi...you can lock account assignment for the network/activity in consideration dependingon whether the network is header/activityassigned. This disallows the confirmation of the activities....else you can use the user statusregards...Any Variant Capabilities in CM07 ReportI am executing the CM07 report whuich is the Variable Capacity PlanningReport.Out of which, I like the results because I obtain the fields I need by going thruthe individual choose fields button.However in 4,6c) it does seem to have any variant capabilities ???I have to reenter the fields selection every item I back out of the report ... Whichis a bit anoying !!!Anyone has any recipes for this so that columns/criterias selected can be saveguarded for the next time ???
  • 14. There are Variant list capabilities for CM07 Capacity report.Mainly via PS-> Information Systems->Resources->Tools->Resources->Selection->General Profile (OPA6) and also via PS-> Information Systems->Resources->Tools->Resources->Selection->Variant List Poifile Details (OPDT).You create a new Z Variant Profile list with all the fields that you want to select andshow in yopur CM0? report .Be carefull to click correctly on the greenish/yellowish arrow to bring up the fieldselections pop up window...Than associate this new Z Variant Profile to a newly defined Z General Profile...Then after you can override with othe Variant Lists in the profile selection of theCM07 report txn. itself if needed...Change Documents in SAP ProjectIn the Customising for Create Project Profile (OPSA) there are 2 fields for"Change Documents".Where and how is this useful during implemenation.There are 2 outcomes for change documents and they should both be implemented ifits important that you keep track of changes made to a project:General changes (the one at the top)- any field content changes made to a project WBS after it was first saved will berecorded in a file. eg. if you changes the WBS description, the old value and the newvalue will be recorded, or if you changed a person responsible, it would also berecorded etc. This information can be reviewed in Info Systems report CN60 toold/new values and who/when.Status Managment (the one checked in Status Management)- any changes to System and User Status will be recorded, including the status historyand who/when. Changes can be seen in any project maintenance transaction (eg.
  • 15. CJ02, CJ20N) by clicking on the "i" icon for a PD or WBS, then following theinternal pull-down menu path: Extras>Change Documents> For Status/All.You canthen drill-down on the satus to see its history.

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