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Optimise-GB provides you with a free template for the programme start up document. This document is based on MSP, Lean and Six Sigma programme methodologies. The key difference and unique perspective ...

Optimise-GB provides you with a free template for the programme start up document. This document is based on MSP, Lean and Six Sigma programme methodologies. The key difference and unique perspective for this methodology is that the programme never closes down but focuses on continuous improvement. This document reduces the number of documents that can often lead to confusion. The document sets the reason for the programme in regards to operational strategies, objectives and balanced scorecard reporting. As with most programme management methodologies, the document focuses on the now (Current state / as is) again the future (to be / future state). There are several inbuilt excel templates to boot including objectives weighting mechanisms, SIPOC flow diagrams and business cases. Please contact me should you have any questions on simon@optimise-gb.com and visit www.optimise-gb.com for more details. Many thanks Simon Misiewicz

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Optimised - Programme start up Optimised - Programme start up Document Transcript

  • Programme Start up [Title] Author: [Author] Your Business Name Street Address Address 2 Telephone Fax E-Mail Date: [Date] Distribution: [Distribution list] Version: [Enter Version number] Version Date Authorised by Narrative 1.0
  • 1.0 Purpose This document defines the project, sets out how the project is to be managed and provides the baseline against which the project is continually assessed. It is an overarching collection of documents brought together to form the basis for management approach and analysis of overall success. 2.0 Vision and Mission Statement 3.0 Strategic positioning 4.0 Business Process (SIPOC) SUPPLIER INPUTS PROCESS OUTPUTS CUSTOMER 5.0 Balanced scorecard / KPI’s - current “as is” Must cover time, cost, quality Project: [Project Name] Version: Author: Date: Status [Draft/Final] Page 2 of 8
  • 6.0 Balanced scorecard / KPI’s - future “to be” Expected benefits 7.0 Weighted Objectives Project: [Project Name] Version: Author: Date: Status [Draft/Final] Page 3 of 8
  • Weighting Objectives - which objectives overrides the others [Objective 1] [Objective 3] [Objective 5] [Objective 6] [Objective 7] [Objective 8] [Objective 9] [Objective 2] [Objective 4] Scores Rank [Objective 1] 0 1 [Objective 2] 0 1 [Objective 3] 0 1 [Objective 4] 0 1 [Objective 5] 0 1 [Objective 6] 0 1 [Objective 7] 0 1 [Objective 8] 0 1 [Objective 9] 0 1 8.0 Quality / Critical to success 8.1 Critical to Quality 8.2 Quality assurance 8.3 Responsibilities to ensure quality Project: [Project Name] Version: Author: Date: Status [Draft/Final] Page 4 of 8
  • 8.4 Reporting on quality performance issues 9.0 In scope (Deliverables) 10.0 Out of scope 11.0 Business Case Project: [Project Name] Version: Author: Date: Status [Draft/Final] Page 5 of 8
  • Year 0 Year 1 Year 2 Year 3 Year 4 Yea Initial Investment - Capital equipment costs £0 - 3rd Party costs £0 - Internal costs £0 Total costs £0 Benefits - Headcount savings £0 £0 £0 £0 £0 - Efficiency savings £0 £0 £0 £0 £0 - Additional Revenue £0 £0 £0 £0 £0 Total Benefits £0 £0 £0 £0 £0 Ongoing costs - Capital equipment costs £0 £0 £0 £0 £0 - 3rd Party costs £0 £0 £0 £0 £0 - Internal costs £0 £0 £0 £0 £0 Total costs £0 £0 £0 £0 £0 Benefit / (Loss) £0 £0 £0 £0 £0 £0 Payback NPV 5% £0 Cumulative Benefits £0 £0 £0 £0 £0 Cumulative costs £0 £0 £0 £0 £0 Cumulative Benefits / (Loss) £0 £0 £0 £0 £0 £1 £1 £1 £1 £1 £1 £0 £0 £0 £0 £0 Year 0 Year 1 Year 2 Year 3 Year 4 Cumulative Benefits Cumulative costs 12.0 Approach - Framework 12.1 Programme Management Project: [Project Name] Version: Author: Date: Status [Draft/Final] Page 6 of 8
  • The programme framework will be initiated with the “Programme start up” document. Once the objectives have been identified and ratified, then a “Programme improvement document” will be written and a project portfolio (listing all projects in the programme) will be managed. The programme process will utilise the following tools: - Business Risk log - Issues log - Lessons learned log - Change request logs - Stakeholder maps 12.2 Project Management Every project in the portfolio will be imitated with a “project start up document” and reviewed periodically through the “project delivery report” and then reviewed and handed back to the business through the “project closure report” Each project will utilise the following tools: - Business Risk log - Issues log - Lessons learned log - Change request logs - Stakeholder maps 13.0 Project portfolio management 14.0 Programme Team 14.1 Programme team 14.2 Roles & responsibilities 15.0 Stakeholders, Communication & reporting The progress for the project will be communicated via the “programme delivery report” that will measure the objectives in regards to the time, cost and quality targets Project: [Project Name] Version: Author: Date: Status [Draft/Final] Page 7 of 8
  • 16.0 Issues and risk management The programme and business issues / risks will be listed in the “programme issues log” and “programme risk log”. All mitigating actions will be identified and agreed. Each mitigating factor will be incorporated into the project portfolio. 17.0 Tolerance levels Tolerance levels % Description of tolerance levels Cost Quality Time 18.0 Change control management Project: [Project Name] Version: Author: Date: Status [Draft/Final] Page 8 of 8