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5632010019,5632010020

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  • 1. FIRST COURSEExcel Tutorial 1Getting Startedwith Excel
  • 2. New Perspectives on Microsoft Office 2007: Windows XP Edition 2XPObjectives• Understand the use of spreadsheets and Excel• Learn the parts of the Excel window• Scroll through a worksheet and navigate betweenworksheets• Create and save a workbook file• Enter text, numbers, and dates into a worksheet• Resize, insert, and remove columns and rows
  • 3. New Perspectives on Microsoft Office 2007: Windows XP Edition 3XPObjectives• Select and move cell ranges• Insert formulas and functions• Insert, delete, move, and renameworksheets• Work with editing tools• Preview and print a workbook
  • 4. New Perspectives on Microsoft Office 2007: Windows XP Edition 4XPIntroducing Excel• Microsoft Office Excel 2007 (or Excel) is a computerprogram used to enter, analyze, and presentquantitative data• A spreadsheet is a collection of text and numbers laidout in a rectangular grid.– Often used in business for budgeting, inventory management,and decision making• What-if analysis lets you change one or more values in aspreadsheet and then assess the effect those changeshave on the calculated values
  • 5. New Perspectives on Microsoft Office 2007: Windows XP Edition 5XPIntroducing Excel
  • 6. New Perspectives on Microsoft Office 2007: Windows XP Edition 6XPExploring Excel
  • 7. New Perspectives on Microsoft Office 2007: Windows XP Edition 7XPExploring Excel
  • 8. New Perspectives on Microsoft Office 2007: Windows XP Edition 8XPNavigating a Worksheet• Excel provides several ways to navigate aworksheet
  • 9. New Perspectives on Microsoft Office 2007: Windows XP Edition 9XPPlanning a Workbook• Before you begin to enter data into a workbook,you should develop a plan– Planning analysis sheet
  • 10. New Perspectives on Microsoft Office 2007: Windows XP Edition 10XPEntering Text, Numbers, and Datesin Cells• The formula bar displays the content of theactive cell• Text data is a combination of letters, numbers,and some symbols• Number data is any numerical value that can beused in a mathematical calculation• Date and time data are commonly recognizedformats for date and time values
  • 11. New Perspectives on Microsoft Office 2007: Windows XP Edition 11XPEntering Multiple Lines of TextWithin a Cell• Click the cell in which you want to enter the text• Type the first line of text• For each additional line of text, press theAlt+Enter keys (that is, hold down the Alt key asyou press the Enter key), and then type the text
  • 12. New Perspectives on Microsoft Office 2007: Windows XP Edition 12XPChanging Column Widthand Row Height• A pixel is a single point on a computer monitoror printout• The default column width is 8.38 standard-sizedcharacters• Row heights are expressed in points or pixels,where a point is 1⁄72 of an inch• Autofitting eliminates any empty space bymatching the column to the width of its longestcell entry or the row to the height of its tallestcell entry
  • 13. New Perspectives on Microsoft Office 2007: Windows XP Edition 13XPChanging the Column Widthand Row Height• Drag the right border of the column heading left to decrease thecolumn width or right to increase the column width• Drag the bottom border of the row heading up to decrease the rowheight or down to increase the row heightor• Double-click the right border of a column heading or the bottom borderof a row heading to AutoFit the column or row to the cell contents (orselect one or more column or rows, click the Home tab on the Ribbon,click the Format button in the Cells group, and then click AutoFitColumn Width or AutoFit Row Height)or• Select one or more columns or rows• Click the Home tab on the Ribbon, click the Format button in the Cellsgroup, and then click Column Width or Row Height• Enter the column width or row height you want, and then click the OKbutton
  • 14. New Perspectives on Microsoft Office 2007: Windows XP Edition 14XPInserting a Column or Row• Select the column(s) or row(s) where you wantto insert the new column(s) or row(s); Excel willinsert the same number of columns or rows asyou select• In the Cells group on the Home tab, click theInsert button (or right-click a column or rowheading or selected column and row headings,and then click Insert on the shortcut menu)
  • 15. New Perspectives on Microsoft Office 2007: Windows XP Edition 15XPInserting a Column or Row
  • 16. New Perspectives on Microsoft Office 2007: Windows XP Edition 16XPDeleting and Clearing a Row or Column• Clearing data from a worksheet removes thedata but leaves the blank cells• Deleting data from the worksheet removes boththe data and the cells
  • 17. New Perspectives on Microsoft Office 2007: Windows XP Edition 17XPWorking with Cells and Cell Ranges• A group of cells is called a cell range or range• An adjacent range is a single rectangular block ofcells• A nonadjacent range consists of two or moredistinct adjacent ranges• A range reference indicates the location and sizeof a cell range
  • 18. New Perspectives on Microsoft Office 2007: Windows XP Edition 18XPSelecting Cell RangesTo select an adjacent range:• Click the cell in the upper-left corner of the adjacent range, dragthe pointer to the cell in the lower-right corner of the adjacentrange, and then release the mouse buttonor• Click the cell in the upper-left corner of the adjacent range, pressthe Shift key as you click the cell in the lower-right corner of theadjacent range, and then release the Shift keyTo select a nonadjacent range of cells:• Select a cell or an adjacent range, press the Ctrl key as you selecteach additional cell or adjacent range, and then release the CtrlkeyTo select all the cells in a worksheet:• Click the Select All button located at the intersection of the rowand column headings (or press the Ctrl+A keys)
  • 19. New Perspectives on Microsoft Office 2007: Windows XP Edition 19XPSelecting Cell Ranges
  • 20. New Perspectives on Microsoft Office 2007: Windows XP Edition 20XPMoving or Copying a Cell or Range• Select the cell or range you want to move or copy• Move the mouse pointer over the border of the selection untilthe pointer changes shape• To move the range, click the border and drag the selection to anew location (or, to copy the range, hold down the Ctrl key anddrag the selection to a new location)or• Select the cell or range you want to move or copy• In the Clipboard group on the Home tab, click the Cut button orthe Copy button (or right-click the selection, and then click Cut orCopy on the shortcut menu)• Select the cell or upper-left cell of the range where you want tomove or copy the content• In the Clipboard group, click the Paste button (or right-click theselection, and then click Paste on the shortcut menu)
  • 21. New Perspectives on Microsoft Office 2007: Windows XP Edition 21XPMoving or Copying a Cell or Range
  • 22. New Perspectives on Microsoft Office 2007: Windows XP Edition 22XPInserting and Deleting a Cell Range
  • 23. New Perspectives on Microsoft Office 2007: Windows XP Edition 23XPInserting or Deleting a Cell Range• Select a range that matches the range you want to insert ordelete• In the Cells group on the Home tab, click the Insert button or theDelete buttonor• Select the range that matches the range you want to insert ordelete• In the Cells group, click the Insert button arrow and then click theInsert Cells button or click the Delete button arrow and then clickthe Delete Cells command (or right-click the selected range, andthen click Insert or Delete on the shortcut menu)• Click the option button for the direction in which you want toshift the cells, columns, or rows• Click the OK button
  • 24. New Perspectives on Microsoft Office 2007: Windows XP Edition 24XPEntering a Formula• A formula is an expression that returns a value• A formula is written using operators thatcombine different values, returning a single valuethat is then displayed in the cell– The most commonly used operators are arithmeticoperators• The order of precedence is a set of predefinedrules used to determine the sequence in whichoperators are applied in a calculation
  • 25. New Perspectives on Microsoft Office 2007: Windows XP Edition 25XPEntering a Formula
  • 26. New Perspectives on Microsoft Office 2007: Windows XP Edition 26XPEntering a Formula
  • 27. New Perspectives on Microsoft Office 2007: Windows XP Edition 27XPEntering a Formula• Click the cell in which you want the formularesults to appear• Type = and an expression that calculates a valueusing cell references and arithmetic operators• Press the Enter key or press the Tab key tocomplete the formula
  • 28. New Perspectives on Microsoft Office 2007: Windows XP Edition 28XPEntering a Formula
  • 29. New Perspectives on Microsoft Office 2007: Windows XP Edition 29XPCopying and Pasting Formulas• With formulas, however, Excel adjusts theformula’s cell references to reflect the newlocation of the formula in the worksheet
  • 30. New Perspectives on Microsoft Office 2007: Windows XP Edition 30XPIntroducing Functions• A function is a named operation that returns avalue• For example, to add the values in the rangeA1:A10, you could enter the following longformula:=A1+A2+A3+A4+A5+A6+A7+A8+A9+A10Or, you could use the SUM function toaccomplish the same thing:=SUM(A1:A10)
  • 31. New Perspectives on Microsoft Office 2007: Windows XP Edition 31XPEntering a Function
  • 32. New Perspectives on Microsoft Office 2007: Windows XP Edition 32XPEntering Functions with AutoSum• The AutoSum button quickly inserts Excelfunctions that summarize all the values in acolumn or row using a single statistic– Sum of the values in the column or row– Average value in the column or row– Total count of numeric values in the column or row– Minimum value in the column or row– Maximum value in the column or row
  • 33. New Perspectives on Microsoft Office 2007: Windows XP Edition 33XPEntering Functions with AutoSum
  • 34. New Perspectives on Microsoft Office 2007: Windows XP Edition 34XPInserting and Deleting a Worksheet• To insert a new worksheet into the workbook, right-clicka sheet tab, click Insert on the shortcut menu, select asheet type, and then click the OK button• You can delete a worksheet from a workbook in twoways:– You can right-click the sheet tab of the worksheet youwant to delete, and then click Delete on the shortcutmenu– You can also click the Delete button arrow in the Cellsgroup on the Home tab, and then click Delete Sheet
  • 35. New Perspectives on Microsoft Office 2007: Windows XP Edition 35XPRenaming a Worksheet• To rename a worksheet, you double-click thesheet tab to select the sheet name, type a newname for the sheet, and then press the Enter key• Sheet names cannot exceed 31 characters inlength, including blank spaces• The width of the sheet tab adjusts to the lengthof the name you enter
  • 36. New Perspectives on Microsoft Office 2007: Windows XP Edition 36XPMoving and Copying a Worksheet• You can change the placement of the worksheetsin a workbook• To reposition a worksheet, you click and drag thesheet tab to a new location relative to otherworksheets in the workbook• To copy a worksheet, just press the Ctrl key asyou drag and drop the sheet tab
  • 37. New Perspectives on Microsoft Office 2007: Windows XP Edition 37XPEditing Your Work• To edit the cell contents, you can work in editingmode• You can enter editing mode in several ways:– double-clicking the cell– selecting the cell and pressing the F2 key– selecting the cell and clicking anywhere within theformula bar
  • 38. New Perspectives on Microsoft Office 2007: Windows XP Edition 38XPEditing Your Work
  • 39. New Perspectives on Microsoft Office 2007: Windows XP Edition 39XPUsing Find and Replace• You can use the Find command to locatenumbers and text in the workbook and theReplace command to overwrite them
  • 40. New Perspectives on Microsoft Office 2007: Windows XP Edition 40XPUsing the Spelling Checker• The spelling checker verifies the words in theactive worksheet against the program’sdictionary
  • 41. New Perspectives on Microsoft Office 2007: Windows XP Edition 41XPChanging Worksheet Views• You can view a worksheet in three ways:– Normal view simply shows the contents of theworksheet– Page Layout view shows how the worksheet willappear on the page or pages sent to the printer– Page Break Preview displays the location of thedifferent page breaks within the worksheet
  • 42. New Perspectives on Microsoft Office 2007: Windows XP Edition 42XPChanging Worksheet Views
  • 43. New Perspectives on Microsoft Office 2007: Windows XP Edition 43XPChanging Worksheet Views
  • 44. New Perspectives on Microsoft Office 2007: Windows XP Edition 44XPWorking with Portraitand Landscape Orientation• In portrait orientation, the page is taller than itis wide• In landscape orientation, the page is wider thanit is tall• By default, Excel displays pages in portraitorientation
  • 45. New Perspectives on Microsoft Office 2007: Windows XP Edition 45XPWorking with Portraitand Landscape Orientation• To change the page orientation:– Click the Page Layout tab on the Ribbon– In the Page Setup group, click the Orientation button,and then click Landscape– The page orientation switches to landscape
  • 46. New Perspectives on Microsoft Office 2007: Windows XP Edition 46XPPrinting the Workbook• You can print the contents of your workbook byusing the Print command on the Office Button• The Print command provides three options:– You can open the Print dialog box from which youcan specify the printer settings, including whichprinter to use, which worksheets to include in theprintout, and the number of copies to print– You can perform a Quick Print using the print optionscurrently set in the Print dialog box– Finally, you can preview the workbook before yousend it to the printer
  • 47. New Perspectives on Microsoft Office 2007: Windows XP Edition 47XPViewing and Printing WorksheetFormulas• You can view the formulas in a workbook byswitching to formula view, a view of theworkbook contents that displays formulasinstead of the resulting values• To change the worksheet to formula view, pressthe Ctrl+` keys• Scaling a printout reduces the width and theheight of the printout to fit the number of pagesyou specify by shrinking the text size as needed
  • 48. New Perspectives on Microsoft Office 2007: Windows XP Edition 48XPViewing and Printing WorksheetFormulas
  • 49. New Perspectives on Microsoft Office 2007: Windows XP Edition 49XPViewing and Printing WorksheetFormulas