Communication management plan template

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مهندس استشارى حسن فرج
ENG. HASSAN FARAG EL-SAYED
PMP INSTRUCTOR AUS

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Communication management plan template

  1. 1. CommunicationManagement Plan Template
  2. 2. Using This TemplateThe companion document, Communication Management Plan Instructions, provides detailed directionfor completing this template. This and other Framework tools are available atwww.dir.state.tx.us/pubs/framework/.To create a document from this template: 1. Delete the template title page (previous page) and this page. 2. Replace [bracketed text] on the cover page (next page) with your project and agency information. 3. Replace [bracketed text] in the document header area at the top of page i (Contents page) with the same project and agency information as on the cover page. Note: Please do not remove or modify content in the footer area. 4. Complete the entire template. Each section contains abbreviated instructions, shown in italics, and a content area. The content area is marked with a placeholder symbol (⇒) or with a table. Relevant text from other project documents may be pasted into content areas. Note: Please do not remove the italicized instructions. 5. Update the table of contents by right-clicking and selecting “Update Field,” then “Update entire table.”
  3. 3. COMMUNICATION MANAGEMENT PLAN [Agency/Organization Name] [PROJECT NAME] VERSION: [VERSION NUMBER] REVISION DATE: [DATE]Approval of the Project Plan indicates an understanding of the purpose and content described inthis document and the related plans for configuration, performance, and risk management.Approval of the Project Plan constitutes approval of the Project Plan and the related plans whichare attached to the Project Plan.
  4. 4. Contents Using This Template ii Contents i Section 1. Project Stakeholders............................................................................1 1.1 Stakeholder Roles and Responsibilities....................................................................1 1.2 Stakeholder Contact Information..............................................................................1 1.3 Stakeholder Information Requirements.....................................................................2 Section 2. Project Information Collection, Reporting, and Distribution..................3 2.1 Information Collection and Reporting........................................................................3 2.2 Information Distribution, Storage, and Disposition....................................................4 2.3 Distribution Groups................................................................................................... 5 Section 3. Glossary............................................................................................... 6 Section 4. Revision History...................................................................................7 Section 5. Appendices........................................................................................... 8
  5. 5. Section 1. Project Stakeholders 1.1 Stakeholder Roles and Responsibilities List the project stakeholders and their associated roles and responsibilities. Stakeholder Name Role Responsibility1.2 Stakeholder Contact Information Specify contact information for each stakeholder. Role Name/Title/Organization Phone E-mail
  6. 6. 1.3 Stakeholder Information Requirements For each stakeholder identified, specify the information required to keep stakeholders informed and enable them to fulfill their project roles and responsibilities. Also, specify the timeframe, frequency, or trigger for distribution of the information. Stakeholder Stakeholder Information Stakeholder Information Timeframe/Frequency/ Role Requirement Requirement Description Trigger
  7. 7. Section 2. Project Information Collection, Reporting, and Distribution 2.1 Information Collection and Reporting List the information that must be collected, summarized, and reported in order to produce the communication outputs that fulfill the stakeholder information requirements. Specify the associated collection and reporting details. Information Requirement Information Provider Collection Timeframe/ Frequency/Trigger Collection Method Reporting/ Documentation Method Report/Document Title Information Requirement Information Provider Collection Timeframe/ Frequency/Trigger Collection Method Reporting/ Documentation Method Report/Document Title Information Requirement Information Provider Collection Timeframe/ Frequency/Trigger Collection Method Reporting/ Documentation Method Report/Document Title
  8. 8. 2.2 Information Distribution, Storage, and Disposition List each report or document to be produced and distributed as a communication output to fulfill the stakeholder information requirements. Specify the associated distribution, storage, and disposition details. Report/Document Title Target Audience Primary Notification/ Distribution Method Secondary Notification/ Distribution Method Timeframe/ Frequency/Trigger Storage/Disposition Report/Document Title Target Audience Primary Notification/ Distribution Method Secondary Notification/ Distribution Method Timeframe/ Frequency/Trigger Storage/Disposition Report/Document Title Target Audience Primary Notification/ Distribution Method Secondary Notification/ Distribution Method Timeframe/ Frequency/Trigger Storage/Disposition
  9. 9. 2.3 Distribution Groups List and describe the distribution groups that will be used to distribute project information. Distribution Group Name Distribution Group Description Owner
  10. 10. Section 3. Glossary Define all terms and acronyms required to interpret the Communication Management Plan properly. ⇒
  11. 11. Section 4. Revision History Identify changes to the Communication Management Plan. Version Date Name Description
  12. 12. Section 5. Appendices Include any relevant appendices. ⇒

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