How Web 2.0 Will Change the Way Business Gets Done Emanuele Quintarelli December 5 th , Milan Community Management

Knowledge Management Dream Current technologies not able to capture knowledge (HBS 2005) 21% - overwhelmed 15% - it diminishes the productivity 26% - it is overused Only 44% - it’s easy to find inside the intranet (Forrester 2005) The burden on the enterprise information worker intensifies while productivity suffers (IDC 2006): 24% time spent searching for and analyzing information A company can waste $5.7M (1000 knowledge workers) Knowledge Management aimed to elicit tacit knowledge, best practices, relevant experience from people throughout a company and make this information widely available KM is the past. We need to stop wasting hours of time searching and focusing on the business task at hand.

Current technologies not able to capture knowledge (HBS 2005)

21% - overwhelmed

15% - it diminishes the productivity

26% - it is overused

Only 44% - it’s easy to find inside the intranet (Forrester 2005)

The burden on the enterprise information worker intensifies while productivity suffers (IDC 2006):

24% time spent searching for and analyzing information

A company can waste $5.7M (1000 knowledge workers)

The Bottom Line A better way is needed to store, locate and retrieve corporate data useful for information workers’ tasks at hand Consumption and access barriers : Multiple applications, credentials, silos, interfaces Rigid central management and configuration Long change cycles by IT department Complex and painful integration Consequences of inefficient data consumption Low quality/Small quantity of work performed. Customer dissatisfaction Efficiency reduction for continuous reworks Employee attrition and poor corporate morale

A better way is needed to store, locate and retrieve corporate data useful for information workers’ tasks at hand

Consumption and access barriers :

Multiple applications, credentials, silos, interfaces

Rigid central management and configuration

Long change cycles by IT department

Complex and painful integration

Consequences of inefficient data consumption

Low quality/Small quantity of work performed.

Customer dissatisfaction

Efficiency reduction for continuous reworks

Employee attrition and poor corporate morale

Enterprise 2.0 – A Definition Search to find what you are looking for Links to understand what’s important and to provide structure Authoring content as an interlinked work of many Tags to let classification emerge Extentions to leverage to provide suggestions Signals (rss and emails) to notify about content updates “ Enterprise 2.0 is the use of emergent social software platforms within companies, or between companies and their partners or customers” (Andrew McAfee)

Search to find what you are looking for

Links to understand what’s important and to provide structure

Authoring content as an interlinked work of many

Tags to let classification emerge

Extentions to leverage to provide suggestions

Signals (rss and emails) to notify about content updates

Examples of Enterprise 2.0 Enterprise Blogs and Wikis Project Management Collaboration Enterprise Tagging Enterprise Rss Widgets & Mashups Social Networks Suites

Enterprise Blogs and Wikis

Project Management

Collaboration

Enterprise Tagging

Enterprise Rss

Widgets & Mashups

Social Networks

Suites

Enterprise Trends Simple, Free Platforms for Self-Expression : email, blog, wikis, photo/video sharing, social bookmarking, etc Emergent Structures : building tools that let structure emerge Order from Chaos : filter, sort, prioritize and stay on top of the flood of new online content Three broad and converging trends concerning the changing relationship between those who offer technologies and those who use them.

Simple, Free Platforms for Self-Expression : email, blog, wikis, photo/video sharing, social bookmarking, etc

Emergent Structures : building tools that let structure emerge

Order from Chaos : filter, sort, prioritize and stay on top of the flood of new online content

Enterprise 2.0 vs Traditional Enterprise Software Freeform : Only minimal upfront structure Simple : Any barrier to use means lower adoption Software as a Service: Online software is more productive and useful Easily Changed: Many common IT tasks back to end-users with feeds and widgets Unintended Uses: Open APIs, RSS and mashups to easily wire pieces together Social: Enabling freeform collaboration is the key. Results can be reused by others

Freeform : Only minimal upfront structure

Simple : Any barrier to use means lower adoption

Software as a Service: Online software is more productive and useful

Easily Changed: Many common IT tasks back to end-users with feeds and widgets

Unintended Uses: Open APIs, RSS and mashups to easily wire pieces together

Social: Enabling freeform collaboration is the key. Results can be reused by others

Business Value and Adoption Drivers Why adopting these technologies*? Efficiency gain : provide efficient interaction with people, content and data Competitive pressures a strong driver Why not to adopt a specific technology? Perceived lack of need is a major reason for non adoption More pressing concerns are also likely to stop adoption * Online survey with 119 CIOS about 6 technologies (blogs, wikis, podcasts, RSS, social networking, content tagging) – Forrester Dec 2006

Why adopting these technologies*?

Efficiency gain : provide efficient interaction with people, content and data

Competitive pressures a strong driver

Why not to adopt a specific technology?

Perceived lack of need is a major reason for non adoption

More pressing concerns are also likely to stop adoption

IBM - Wikis to Spur Innovation IBM uses wikis to bring people together and spur innovation WikiCentral uses wikis as a collaboration tool to help formulate new ideas, develop and manage projects, create documentation and build a collaborative network of innovators across divisions and geographies. IBM uses wikis to bring together clients, partners and IBM employees . DeveloperWorks is a comprehensive, technical resource for developers. Developers from many companies and geographies discuss and build valuable content related to products, solutions, industry standards, training programs Redbooks team is currently piloting wikis for authoring and publishing technical documentation built by clients, partners and IBM experts to get hands-on and document experience with technical solutions. Wikis make team authoring and publishing easier and more accessible (67.000 registered wiki users, 4.000 wiki instances, 56.000 pages) (27 external wikis for developers)

IBM uses wikis to bring people together and spur innovation

Conclusions An informal organization can provide tangible benefits for enterprises: business efficiency (paradoxically) reduced operational costs improved customer satisfaction Improved corporate morale These tools are beginning to plug into traditional enterprise data sources such as CRM and ERP Is informal, bottom-up organization a revolution in how enterprises work? Collaboration between workers is becoming far more dynamic, and the availability of essential business data is resulting in better business decisions and larger revenues

An informal organization can provide tangible benefits for enterprises:

business efficiency (paradoxically)

reduced operational costs

improved customer satisfaction

Improved corporate morale

These tools are beginning to plug into traditional enterprise data sources such as CRM and ERP

Thank you Emanuele Quintarelli http://www.socialenteprise.it [email_address]

Thank you

Emanuele Quintarelli

http://www.socialenteprise.it

[email_address]