Alfresco Web Content Management

About Web Content Management What is it for? Manage the content of the website What are the benefits? Separate the content from the layout Put the content in the hands of the business user Reduce maintenance cost Standardize the layout of the site

What is it for?

Manage the content of the website

What are the benefits?

Separate the content from the layout

Put the content in the hands of the business user

Reduce maintenance cost

Standardize the layout of the site

About Alfresco Founded in January 2005 by: John Newton – Co-Founder of Documentum John Powell – Former COO, Business Objects Backed by Accel Partners and Mayfield Fund $10 million US Complete ECM solution Web Content Management Document Management Records Management Image Management

Founded in January 2005 by:

John Newton – Co-Founder of Documentum

John Powell – Former COO, Business Objects

Backed by Accel Partners and Mayfield Fund

$10 million US

Complete ECM solution

Web Content Management

Document Management

Records Management

Image Management

History of Alfresco January 2005 Alfresco is founded John Newton, co-founder of Documentum and John Powell, former COO of Business Objects October 2005 Alfresco 1.0 is released and includes only the documents management module February 2006 Former Core Interwoven Team Join Alfresco, including Kevin Cochrane, Former VP Web Content Management at Interwoven February 2007 Alfresco 2.0 is released and includes a Web Content Management module

January 2005

Alfresco is founded John Newton, co-founder of Documentum and John Powell, former COO of Business Objects

October 2005

Alfresco 1.0 is released and includes only the documents management module

February 2006

Former Core Interwoven Team Join Alfresco, including Kevin Cochrane, Former VP Web Content Management at Interwoven

February 2007

Alfresco 2.0 is released and includes a Web Content Management module

Alfresco - Functional Advantages Versioning of every website asset (image, text, etc.) Whole website versioning One-click rollback to any version of the site Email-based production workflow In-context preview Easy access and modification of the content using: CIFS (access content like a file system) Alfresco Web client

Versioning of every website asset (image, text, etc.)

Whole website versioning

One-click rollback to any version of the site

Email-based production workflow

In-context preview

Easy access and modification of the content using:

CIFS (access content like a file system)

Alfresco Web client

Alfresco - Technical Advantages Enterprise-class content repository Supported open source (no vendor lock-in) Easy deployment using CIFS (Common Internet File System) Compatible with Java, .Net or any other language Extremely flexible architecture Eliminate dependency between the content management system (CMS) and the website Eliminate compatibility issues (for example between the eCommerce software and the CMS)

Enterprise-class content repository

Supported open source (no vendor lock-in)

Easy deployment using CIFS (Common Internet File System)

Compatible with Java, .Net or any other language

Extremely flexible architecture

Eliminate dependency between the content management system (CMS) and the website

Eliminate compatibility issues (for example between the eCommerce software and the CMS)

Alfresco Reviews “ Alfresco is a scalable and well-architected open source alternative for ECM …” (April 16, 2007 ) “ Alfresco: ECM that people will really use” (April 27, 2007 )

“ Alfresco is a scalable and well-architected open source alternative for ECM …” (April 16, 2007 )

Alfresco Customers

Architecture

Alfresco makes the CMS transparent CIFS expose the content as a standard file system Deploy to any application server by binding the application server to a CIFS directory Can support development with Java, .Net, PHP or any other compiled or scripting language Transparent integration with any e-commerce solution or any third party software like ElasticPath

CIFS expose the content as a standard file system

Deploy to any application server by binding the application server to a CIFS directory

Can support development with Java, .Net, PHP or any other compiled or scripting language

Transparent integration with any e-commerce solution or any third party software like ElasticPath

Alfresco Fundamentals Concepts Web Project A web site or a web application Web Form An XML schema compliant with W3C XForms standard Web Content (“Structured”) An XML file that respect a Web Form XML Schema Content (“Unstructured”) Any file (Image, PDF, XML, etc..) Template (View) Add presentation to the content (XSLT, FreeMarker, etc…)

Web Project

A web site or a web application

Web Form

An XML schema compliant with W3C XForms standard

Web Content (“Structured”)

An XML file that respect a Web Form XML Schema

Content (“Unstructured”)

Any file (Image, PDF, XML, etc..)

Template (View)

Add presentation to the content (XSLT, FreeMarker, etc…)

Web Project A web project is a web application managed by Alfresco Alfresco manages every files in a web application including: Application content (XML, images, etc…) Application scripts or compiled code Presentation template (XSLT, JSP, etc…) Static HTML pages Configuration files You can populate an Alfresco web project by importing any existing site into Alfresco

A web project is a web application managed by Alfresco

Alfresco manages every files in a web application including:

Application content (XML, images, etc…)

Application scripts or compiled code

Presentation template (XSLT, JSP, etc…)

Static HTML pages

Configuration files

You can populate an Alfresco web project by importing any existing site into Alfresco

Web Form Web forms are used to enter structured content Web forms are defined with an XML schema compliant with W3C XForms standard To create a web form you just import the XML schema Each element in the form is defined a type <xs:element name=&quot;News_Date&quot; type=&quot;xs:date&quot;/> Alfresco generate UX control for each type of element.

Web forms are used to enter structured content

Web forms are defined with an XML schema compliant with W3C XForms standard

To create a web form you just import the XML schema

Each element in the form is defined a type

<xs:element name=&quot;News_Date&quot; type=&quot;xs:date&quot;/>

Alfresco generate UX control for each type of element.

Content Alfresco save the web content as XML file You can configure Alfresco to save web content: In a specific folder In the folder where the user is located Unstructured content is save directly in the web application You can link unstructured content to web content using the file picker control

Alfresco save the web content as XML file

You can configure Alfresco to save web content:

In a specific folder

In the folder where the user is located

Unstructured content is save directly in the web application

You can link unstructured content to web content using the file picker control

Template Template are used to generate web pages (or PDF documents) from content Each template is associated with a primary web form but can query any content Templates can be applied by the CMS (limited to XSLT, XSL-FO and FreeMarker) or by the site logic If a template use content from more than one XML file it is recommended that the template be applied by the site logic

Template are used to generate web pages (or PDF documents) from content

Each template is associated with a primary web form but can query any content

Templates can be applied by the CMS (limited to XSLT, XSL-FO and FreeMarker) or by the site logic

If a template use content from more than one XML file it is recommended that the template be applied by the site logic

Sandbox Each user as it own sandbox where he can modify the site without affecting others users Each user see all the files in the production site plus any modifications made by the user

Each user as it own sandbox where he can modify the site without affecting others users

Each user see all the files in the production site plus any modifications made by the user

Versioning All workspace assets are versioned You can revert to any version with just one click The whole production web site is versioned You can revert to any version with just one click

All workspace assets are versioned

You can revert to any version with just one click

The whole production web site is versioned

You can revert to any version with just one click

Workflow Alfresco workflow is implemented using JBoss jBPM Is it possible to define complex workflows using jBPM Two basic workflows are provided: Serial and Parallel Workflows can be applied to specific directory or file You can define multiple workflows each with different users

Alfresco workflow is implemented using JBoss jBPM

Is it possible to define complex workflows using jBPM

Two basic workflows are provided: Serial and Parallel

Workflows can be applied to specific directory or file

You can define multiple workflows each with different users

Production environment Alfresco production environment uses 3 servers: The CMS server that server run the repository and web client The preview server that provide in context preview capability The production server that run the production site The CMS server must be a Java (J2SE 5.0) application server (Tomcat, JBoss etc…) A Tomcat preview server come pre-configured It is possible to configure other preview servers (IIS, JBoss etc…) The production server is mounted using CIFS and can be any application server (Apache, IIS, Tomcat etc…)

Alfresco production environment uses 3 servers:

The CMS server that server run the repository and web client

The preview server that provide in context preview capability

The production server that run the production site

The CMS server must be a Java (J2SE 5.0) application server (Tomcat, JBoss etc…)

A Tomcat preview server come pre-configured

It is possible to configure other preview servers (IIS, JBoss etc…)

The production server is mounted using CIFS and can be any application server (Apache, IIS, Tomcat etc…)

Limitations A replication module will only be available in version 2.0.1 to enable remote deployment Workaround : deploy using CIFS on a single machine The file picker control is very limited: No image preview, not possible to place restrictions on files upload location Workaround : would need custom development

A replication module will only be available in version 2.0.1 to enable remote deployment

Workaround : deploy using CIFS on a single machine

The file picker control is very limited: No image preview, not possible to place restrictions on files upload location

Workaround : would need custom development

Example: Kozy Shack recipes

Recipe Page

Title Ingredients Preparation Preparation time Yield Recipe Page Elements Header Links to all the recipes Footer Picture Other featured recipes

Title

Ingredients

Preparation

Preparation time

Yield

Enter content for the page

Automatically generated content Recipe links are automatically generated on each recipe page

Recipe links are automatically generated on each recipe page

Automatically generated selection All recipes automatically appear as options in Featured Recipes menus

All recipes automatically appear as options in Featured Recipes menus

Demo Create a web form Create a web project Import an existing web site Preview the web site Deploy the new web site in production Create web content Modify web content Deploy the web content in production Rollback deployment

Create a web form

Create a web project

Import an existing web site

Preview the web site

Deploy the new web site in production

Create web content

Modify web content

Deploy the web content in production

Rollback deployment