Oracle HRMS Payroll Concepts (c) AboutOracleApps.com

Oracle HRMS Payroll Concepts

(c) AboutOracleApps.com

Table of Contents Payroll Terms Important Tables Tables Relationship and Description Useful Queries Other Related Tables

Payroll Terms

Important Tables

Tables Relationship and Description

Useful Queries

Other Related Tables

Payroll Terms Element Elements are simply the units used to build the earnings, deductions and benefits that can be given to an employee. Input Value Input Value is like a placeholder for holding the actual value of the Element. An element can have more than one input value. Element Link Element Link is the one which links the element to employees. This linking can be done by associating an element to a payroll and then associating that payroll to an employees assignment. An element can also be linked to employee by Employment Category, Grade and Job. Element Entry When an element is assigned to employees assignment it is called as Element Entry

Element

Elements are simply the units used to build the earnings, deductions and benefits that can be given to an employee.

Input Value

Input Value is like a placeholder for holding the actual value of the Element. An element can have more than one input value.

Element Link

Element Link is the one which links the element to employees. This linking can be done by associating an element to a payroll and then associating that payroll to an employees assignment. An element can also be linked to employee by Employment Category, Grade and Job.

Element Entry

When an element is assigned to employees assignment it is called as Element Entry

Payroll Terms (contd.) Element Entry Value The actual value of the element entry Payroll Action Any payroll related action performed on employee’s assignment is referred to as Payroll Action. It can be a Payroll Run, Quick-Pay, Pre-payments or Payments Assignment Action This is a record of actions performed by the Payroll process on each and every assignment. Run Result This is the actual calculated result of the payroll process for each and every element entry Run Result Value This is the actual calculated value of each and every input value of an element.

Element Entry Value

The actual value of the element entry

Payroll Action

Any payroll related action performed on employee’s assignment is referred to as Payroll Action. It can be a Payroll Run, Quick-Pay, Pre-payments or Payments

Assignment Action

This is a record of actions performed by the Payroll process on each and every assignment.

Run Result

This is the actual calculated result of the payroll process for each and every element entry

Run Result Value

This is the actual calculated value of each and every input value of an element.

Important Tables Per_all_people_f Per_all_assignments_f Pay_element_types_f Pay_input_values_f Pay_element_links_f Pay_element_entries_f Pay_element_entry_values_f Pay_payroll_actions Pay_assignment_actions Pay_run_results Pay_run_result_values

Per_all_people_f

Per_all_assignments_f

Pay_element_types_f

Pay_input_values_f

Pay_element_links_f

Pay_element_entries_f

Pay_element_entry_values_f

Pay_payroll_actions

Pay_assignment_actions

Pay_run_results

Pay_run_result_values

Table Flow Diagram Per_all_people_f Per_all_assignments_f Pay_payroll_actions Pay_assignment_actions Pay_element_entries_f Pay_element_entry_values_f Pay_run_results Pay_run_result_values Pay_input_values_f Pay_element_types_f Pay_element_links_f Payroll Processing Element and Element Link Definition Elements Attached to Employees Person_id Payroll_action_id Assignment_action_id Element_entry_id Assignment_id Run_result_id Element_type_id Element_type_id Element_link_id Assignment_id Source_id

Per_all_people_f This table holds personal information for employees, applicants, ex-employees, ex-applicants, contacts and other people. Key Columns PERSON_ID System generated EFFECTIVE_START_DATE Effective start date EFFECTIVE_END_DATE Effective end date PERSON_TYPE_ID Links to PER_PERSON_TYPES START_DATE Start date for the person CURRENT_APPLICANT_FLAG Yes or null CURRENT_EMP_OR_APL_FLAG Yes or null CURRENT_EMPLOYEE_FLAG Yes or null DATE_OF_BIRTH Date of birth EMAIL_ADDRESS Holds actual email identifier EMPLOYEE_NUMBER Number assigned to an employee FULL_NAME Full Name of the employee

This table holds personal information for employees, applicants, ex-employees, ex-applicants, contacts and other people.

Key Columns

PERSON_ID System generated

EFFECTIVE_START_DATE Effective start date

EFFECTIVE_END_DATE Effective end date

PERSON_TYPE_ID Links to PER_PERSON_TYPES

START_DATE Start date for the person

CURRENT_APPLICANT_FLAG Yes or null

CURRENT_EMP_OR_APL_FLAG Yes or null

CURRENT_EMPLOYEE_FLAG Yes or null

DATE_OF_BIRTH Date of birth

EMAIL_ADDRESS Holds actual email identifier

EMPLOYEE_NUMBER Number assigned to an employee

FULL_NAME Full Name of the employee

Per_all_assignments_f This table holds information about employee assignments like his Job, Manager, Department, Payroll and his expense account. Key Columns ASSIGNMENT_ID System-generated EFFECTIVE_START_DATE Effective start date EFFECTIVE_END_DATE Effective end date BUSINESS_GROUP_ID Identifies the Business group JOB_ID Identifies Employees Job ASSIGNMENT_STATUS_TYPE_ID Active or Suspended PAYROLL_ID Identifies the payroll assigned SUPERVISOR_ID Identifies the manager PERSON_ID links to PER_ALL_PEOPLE_F ORGANIZATION_ID Identifies the Cost Center/Dept DEFAULT_CODE_COMB_ID Default Expense Account PRIMARY_FLAG Indicates primary employee assignment.

This table holds information about employee assignments like his Job, Manager, Department, Payroll and his expense account.

Key Columns

ASSIGNMENT_ID System-generated

EFFECTIVE_START_DATE Effective start date

EFFECTIVE_END_DATE Effective end date

BUSINESS_GROUP_ID Identifies the Business group

JOB_ID Identifies Employees Job

ASSIGNMENT_STATUS_TYPE_ID Active or Suspended

PAYROLL_ID Identifies the payroll assigned

SUPERVISOR_ID Identifies the manager

PERSON_ID links to PER_ALL_PEOPLE_F

ORGANIZATION_ID Identifies the Cost Center/Dept

DEFAULT_CODE_COMB_ID Default Expense Account

PRIMARY_FLAG Indicates primary employee assignment.

Pay_element_types_f This table holds the definitions of elements. Elements are the units used to build all the earnings, deductions and benefits that can be given to employees. Key Columns ELEMENT_TYPE_ID System-generated ELEMENT_NAME User name for the element type REPORTING_NAME Reporting Name used in SOE CLASSIFICATION_ID Earnings/Deductions/Information MULTIPLE_ENTRIES_ALLOWED_FLAG Indicates if multiple entries are allowed POST_TERMINATION_RULE Last standard process,final close,actual term PROCESS_IN_RUN_FLAG If the element can be processed in a payroll run PROCESSING_TYPE Whether the element is recurring or nonrecurring EFFECTIVE_START_DATE Effective start date EFFECTIVE_END_DATE Effective end date

This table holds the definitions of elements. Elements are the units used to build all the earnings, deductions and benefits that can be given to employees.

Key Columns

ELEMENT_TYPE_ID System-generated

ELEMENT_NAME User name for the element type

REPORTING_NAME Reporting Name used in SOE

CLASSIFICATION_ID Earnings/Deductions/Information

MULTIPLE_ENTRIES_ALLOWED_FLAG Indicates if multiple entries are allowed

POST_TERMINATION_RULE Last standard process,final close,actual term

PROCESS_IN_RUN_FLAG If the element can be processed in a payroll run

PROCESSING_TYPE Whether the element is recurring or nonrecurring

EFFECTIVE_START_DATE Effective start date

EFFECTIVE_END_DATE Effective end date

Pay_input_values_f This table holds the definitions of the input values associated with a specific element. Input Value is like a placeholder for storing the actual values of the element Key Columns INPUT_VALUE_ID System-generated NAME Input value name UOM Hours, Money, Date etc USER_ENTERABLE If Users can enter values here directly DATABASE_ITEM If Database item needs to be created (used for FF) ELEMENT_TYPE_ID Links to PAY_ELEMENT_TYPES_F EFFECTIVE_START_DATE Effective start date EFFECTIVE_END_DATE Effective end date

This table holds the definitions of the input values associated with a specific element. Input Value is like a placeholder for storing the actual values of the element

Key Columns

INPUT_VALUE_ID System-generated

NAME Input value name

UOM Hours, Money, Date etc

USER_ENTERABLE If Users can enter values here directly

DATABASE_ITEM If Database item needs to be created (used for FF)

ELEMENT_TYPE_ID Links to PAY_ELEMENT_TYPES_F

EFFECTIVE_START_DATE Effective start date

EFFECTIVE_END_DATE Effective end date

Pay_element_links_f This table that holds the eligibility rules that link elements to employees. An assignment must match the eligibility criteria defined for the element link before it can have an entry of that element. Key Columns ELEMENT_LINK_ID System-generated PAYROLL_ID Payroll attached to this element COST_ALLOCATION_KEYFLEX_ID To which account this element will be costed against ELEMENT_TYPE_ID Links to PAY_ELEMENT_TYPES_F BALANCING_KEYFLEX_ID To which account this element will be costed against COSTABLE_TYPE If the Element can be costed or not TRANSFER_TO_GL_FLAG If the element values can be transfer to GL EFFECTIVE_START_DATE Effective start date EFFECTIVE_END_DATE Effective end date

This table that holds the eligibility rules that link elements to employees. An assignment must match the eligibility criteria defined for the element link before it can have an entry of that element.

Key Columns

ELEMENT_LINK_ID System-generated

PAYROLL_ID Payroll attached to this element

COST_ALLOCATION_KEYFLEX_ID To which account this element will be costed against

ELEMENT_TYPE_ID Links to PAY_ELEMENT_TYPES_F

BALANCING_KEYFLEX_ID To which account this element will be costed against

COSTABLE_TYPE If the Element can be costed or not

TRANSFER_TO_GL_FLAG If the element values can be transfer to GL

EFFECTIVE_START_DATE Effective start date

EFFECTIVE_END_DATE Effective end date

Pay_element_entries_f This table holds the list of all elements that are actually assigned to an employees assignment. Each element is identified by element_link_id Key Columns ELEMENT_ENTRY_ID System-generated ASSIGNMENT_ID Links to PER_ALL_ASSIGNMENTS_F ELEMENT_LINK_ID Links to PAY_ELEMENT_LINKS_F EFFECTIVE_START_DATE Effective start date EFFECTIVE_END_DATE Effective end date

This table holds the list of all elements that are actually assigned to an employees assignment. Each element is identified by element_link_id

Key Columns

ELEMENT_ENTRY_ID System-generated

ASSIGNMENT_ID Links to PER_ALL_ASSIGNMENTS_F

ELEMENT_LINK_ID Links to PAY_ELEMENT_LINKS_F

EFFECTIVE_START_DATE Effective start date

EFFECTIVE_END_DATE Effective end date

Pay_element_entry_values_f This table holds the actual values of the element entries. Key Columns ELEMENT_ENTRY_VALUE_ID System-generated ELEMENT_ENTRY_ID Links to PAY_ELEMENT_ENTRIES_F INPUT_VALUE_ID Links to PAY_INPUT_VALUES_F SCREEN_ENTRY_VALUE Actual value of the Element entry EFFECTIVE_START_DATE Effective start date EFFECTIVE_END_DATE Effective end date

This table holds the actual values of the element entries.

Key Columns

ELEMENT_ENTRY_VALUE_ID System-generated

ELEMENT_ENTRY_ID Links to PAY_ELEMENT_ENTRIES_F

INPUT_VALUE_ID Links to PAY_INPUT_VALUES_F

SCREEN_ENTRY_VALUE Actual value of the Element entry

EFFECTIVE_START_DATE Effective start date

EFFECTIVE_END_DATE Effective end date

Pay_payroll_actions This table holds general details about the execution of payroll processes, including their type and all the parameters passed to them. Key Columns PAYROLL_ACTION_ID System-generated ACTION_TYPE R-Run, Q-Quick Pay and P-Prepayments CONSOLIDATION_SET_ID This is used to consolidate multiple payroll processes PAYROLL_ID Identifies the Payroll ACTION_POPULATION_STATUS Indicates if the insert of assignment actions is complete ACTION_STATUS Unprocessed, Processing, Error, Complete. EFFECTIVE_DATE Payroll Run Date ELEMENT_SET_ID Identifies the Element Set for which Payroll is run ASSIGNMENT_SET_ID Identifies the Assignment Set

This table holds general details about the execution of payroll processes, including their type and all the parameters passed to them.

Key Columns

PAYROLL_ACTION_ID System-generated

ACTION_TYPE R-Run, Q-Quick Pay and P-Prepayments

CONSOLIDATION_SET_ID This is used to consolidate multiple payroll processes

PAYROLL_ID Identifies the Payroll

ACTION_POPULATION_STATUS Indicates if the insert of assignment actions is complete

ACTION_STATUS Unprocessed, Processing, Error, Complete.

EFFECTIVE_DATE Payroll Run Date

ELEMENT_SET_ID Identifies the Element Set for which Payroll is run

ASSIGNMENT_SET_ID Identifies the Assignment Set

Pay_assignment_actions When you run a payroll the payroll process creates a row(Assignment action) in this table for each assignment which has been processed by the payroll process. If at all there is a row in this table for an assignment that means that some payroll processing has taken place for that assignment and we can know the status of that payroll action by looking at the ACTION_STATUS which indicates whether it processed successfully, unsuccessfully, or not at all. Key Columns ASSIGNMENT_ACTION_ID System-generated ASSIGNMENT_ID Links to PER_ALL_ASSIGNMENTS_F PAYROLL_ACTION_ID Links to PAY_PAYROLL_ACTIONS ACTION_STATUS C-complete, E-error and P-processed

When you run a payroll the payroll process creates a row(Assignment action) in this table for each assignment which has been processed by the payroll process. If at all there is a row in this table for an assignment that means that some payroll processing has taken place for that assignment and we can know the status of that payroll action by looking at the ACTION_STATUS which indicates whether it processed successfully, unsuccessfully, or not at all.

Key Columns

ASSIGNMENT_ACTION_ID System-generated

ASSIGNMENT_ID Links to PER_ALL_ASSIGNMENTS_F

PAYROLL_ACTION_ID Links to PAY_PAYROLL_ACTIONS

ACTION_STATUS C-complete, E-error and P-processed

Pay_run_results This table holds the run results from processing each element entry. There is always a single run result for each entry. Key Columns RUN_RESULT_ID System-generated ELEMENT_TYPE_ID Links to PAY_ELEMENT_TYPES_F ASSIGNMENT_ACTION_ID Links to PAY_ASSIGNMENT_ACTIONS ENTRY_TYPE E-element entry, D-additional entry, S- Override SOURCE_ID Links to PAY_ELEMENT_ENTRIES_F SOURCE_TYPE For example, E-normal entry, I-indirect result STATUS P-processed, U-unprocessed

This table holds the run results from processing each element entry. There is always a single run result for each entry.

Key Columns

RUN_RESULT_ID System-generated

ELEMENT_TYPE_ID Links to PAY_ELEMENT_TYPES_F

ASSIGNMENT_ACTION_ID Links to PAY_ASSIGNMENT_ACTIONS

ENTRY_TYPE E-element entry, D-additional entry, S- Override

SOURCE_ID Links to PAY_ELEMENT_ENTRIES_F

SOURCE_TYPE For example, E-normal entry, I-indirect result

STATUS P-processed, U-unprocessed

Pay_run_result_values This table holds the actual run result values that are calculated from processing a single element entry. Key Columns INPUT_VALUE_ID Links to PAY_INPUT_VALUES_F RUN_RESULT_ID Links to PAY_RUN_RESULTS RESULT_VALUE The value of the result. (calculated amount)

This table holds the actual run result values that are calculated from processing a single element entry.

Key Columns

INPUT_VALUE_ID Links to PAY_INPUT_VALUES_F

RUN_RESULT_ID Links to PAY_RUN_RESULTS

RESULT_VALUE The value of the result. (calculated amount)

Query to get Element Entry information SELECT ppf.employee_number PRN, ppf.full_name Name, pev.screen_entry_value "Annual Salary" FROM per_all_people_f ppf ,per_assignments_f paf ,pay_element_entries_f pee ,pay_element_entry_values_f pev ,pay_element_links_f pel ,pay_element_types_f pet ,pay_input_values_f piv WHERE ppf.person_id = paf.person_id AND paf.assignment_id = pee.assignment_id AND pee.element_entry_id = pev.element_entry_id AND pee.element_link_id = pel.element_link_id AND pel.element_type_id = pet.element_type_id AND piv.element_type_id = pet.element_type_id AND piv.input_value_id = pev.input_value_id AND pet.element_name = 'Salary' AND piv.name = 'annual' AND ppf.business_group_id = 28 AND ppf.employee_number = '1350'

SELECT ppf.employee_number PRN,

ppf.full_name Name,

pev.screen_entry_value "Annual Salary"

FROM per_all_people_f ppf

,per_assignments_f paf

,pay_element_entries_f pee

,pay_element_entry_values_f pev

,pay_element_links_f pel

,pay_element_types_f pet

,pay_input_values_f piv

WHERE ppf.person_id = paf.person_id

AND paf.assignment_id = pee.assignment_id

AND pee.element_entry_id = pev.element_entry_id

AND pee.element_link_id = pel.element_link_id

AND pel.element_type_id = pet.element_type_id

AND piv.element_type_id = pet.element_type_id

AND piv.input_value_id = pev.input_value_id

AND pet.element_name = 'Salary'

AND piv.name = 'annual'

AND ppf.business_group_id = 28 AND ppf.employee_number = '1350'

Query to get Run Results information SELECT INITCAP(ppf.last_name ||','||ppf.first_name) name, ety.element_name, TO_NUMBER(rrv.result_value) Commission FROM per_people_x ppf, per_assignments_x paf, pay_assignment_actions pas pay_payroll_actions ppa, pay_run_results rr, pay_run_result_values rrv, pay_element_types_f ety, pay_input_values_x I, WHERE ppf.person_id = paf.person_id AND paf.assignment_id = pas.assignment_id AND pas.assignment_action_id = rr.assignment_action_id AND ppa.payroll_action_id = pas.payroll_action_id AND rr.element_type_id = ety.element_type_id AND i.element_type_id = ety.element_type_id AND rrv.run_result_id = rr.run_result_id AND rrv.input_value_id = i.input_value_id AND i.name = 'Pay Value' AND ety.element_name = ‘Salary'

SELECT INITCAP(ppf.last_name ||','||ppf.first_name) name,

ety.element_name,

TO_NUMBER(rrv.result_value) Commission

FROM per_people_x ppf,

per_assignments_x paf,

pay_assignment_actions pas

pay_payroll_actions ppa,

pay_run_results rr,

pay_run_result_values rrv,

pay_element_types_f ety,

pay_input_values_x I,

WHERE ppf.person_id = paf.person_id

AND paf.assignment_id = pas.assignment_id

AND pas.assignment_action_id = rr.assignment_action_id

AND ppa.payroll_action_id = pas.payroll_action_id

AND rr.element_type_id = ety.element_type_id

AND i.element_type_id = ety.element_type_id

AND rrv.run_result_id = rr.run_result_id

AND rrv.input_value_id = i.input_value_id

AND i.name = 'Pay Value'

AND ety.element_name = ‘Salary'

Other related tables Pay_payrolls_f - Holds Payroll Definitions Per_time_periods - Holds Payroll Periods Information Per_time_period_types - Holds Payroll Period Types Information Pay_element_classifications - Holds Element Classifications Pay_consolidation_sets – Holds Consolidation Set Definitions Pay_cost_allocation_keyflex - Holds Accounting flex field info Pay_personal_payment_methods_f - Holds Payment Methods Information Pay_payment_types - Holds Different Payment Type Definitions

Pay_payrolls_f - Holds Payroll Definitions

Per_time_periods - Holds Payroll Periods Information

Per_time_period_types - Holds Payroll Period Types Information

Pay_element_classifications - Holds Element Classifications

Pay_consolidation_sets – Holds Consolidation Set Definitions

Pay_cost_allocation_keyflex - Holds Accounting flex field info

Pay_personal_payment_methods_f - Holds Payment Methods Information

Pay_payment_types - Holds Different Payment Type Definitions