1. Human
Resource
Management

2. Human Resource Management
Activities that managers
engage into attract and retain
employees and to ensure that
they perform at high level and
contribute to accomplishment
of organization’s goal

3. HRM
Functions

4. Recruitment & Selection
 Staffing encompasses the
activities designed to secure the
right employees at the right place
at the right time . Organizations
face several strategic HR choices
in recruiting , selecting and
socializing employees

5. Training and Development
Training and development
activities are designed to help
an organization meet its skill
requirements and to help its
employees realize their
maximum potential

6. Performance Appraisal
Managers assess how well
employees are carrying out
their assigned duties by
conducting performance
appraisal

7. Compensation & Reward
Compensation and reward is
the payment that employees
receive in exchange for their
labour and motivation.

8. Employees & Labor Relation
Employees and labor relation
refers to the interaction
between workers ( either as
individuals or as represented
by a union) and management.

9. Safety, Health & Environment
 The challenge of true accident
prevention is to change attitude of
minds by efficient and regular safety
training for all level of management
and workers. This requires combined
commitment of management and
workers for implementing industrial
safety, health & environment
schemes.

10. HR / Admin Organogram
Manager
HR / Admin
Dy. Manager HR/Admin
Training Health &
Human Resource Officer
Safety Officer
Industrial Relation
Assistant Admin Officer
& Labor Welfare Officer
Chief Security Inspector

11. Manager
HR / Admin

12. Personnel Function
 Over all responsible for HR/Admin functions and
responsible for proper understanding and
implementation of HR Policies.
 Responsible for all facets of personnel functions from
recruitment till separation.
 Responsible for monthly MIS (HR) Reports.
 Preparation and monitoring of annual manpower
budget.
 Wages and Salary administration – benchmarking
 To Assist MD to improve operational effectiveness
through different HR Plans.
 Communicate and advise to MD on organizational
guiding

13. Industrial Relation
 Responsible for good industrial relations.
 Responsible for proper understanding and
implementation of all labour laws.
 Responsible for filing of various returns under
labour laws.
 Responsible for maintaining discipline.
 Responsible for proper follow-up of all Court
Cases.
 To have good rapport with the local Labour
Department

14. Training, Health & Safety
Training & Development Function
 Responsible for Implementation of Training &
Development Policy to identify specifics Training needs
of the unit.
 To impart specific training.
 Serve as an internal resource and bring cultural change.
 To develop new training programs.
Health & Safety Function
 Responsible for proper understanding and
implementation of Health & Safety Policies.
 Responsible for Health & Safety of employees
 Responsible for Implementation of Social Accountability
(SA-8000) System.
 Responsible for Fire Fighting & First Aid

15. Welfare & Admin
 Responsible for supervision of Time Office Functions.
 Responsible of General Administration/Welfare.
 Colony/Guest House
 Security
 Transport
 Horticulture services.
 Janitorial services
 Canteen
 Exchange/Telecommunication.
 Responsible for Workers and Staff welfare
 Responsible for dealing with various Mills contractors
and its affairs
 Liaison with the Government Agencies.

16. Dy. Manager
HR / Admin

17. Dy. Manager HR/Admin
 Supervision of all Personnel Functions.
 Supervision of Industrial Relations & Labour Welfare Functions.
 Supervision of Training Health & safety Functions.
 Dealing with Government Departments like WAPDA, PTCL, SUI
GAS and other public related agencies.
 Transport Department of the Mills including MD’s residence.
 Maintenance and vehicle allotment to the individuals.
 Maintenance and up keep of communication through PTCL.
 Record of all the monthly staff being managed and maintained,
including related communication with other departments.
 To arrange travel and accommodation within the country.
 Security of the Mills and residential area including MD House.
 Maintenance of photo copy machines and Fax machines.
 Maintenance and up keep of MD Office.
 Maintenance and up keep of conference room.
 Maintenance of mills and colony buildings.

18. Human Resource officer
 Responsible for all facets of personnel functions from recruitment to
separation including performance appraisal and career development
(workers & staff)
 Make arrangement of factory Inspection by Labor Directorate, EOBI
& Social Security as and when required.
 Ensure smooth and efficient functioning of HR Office and up to date
HR Record keeping.
 Liaison with external auditors, institutions & visitors.
 Ensure efficient functioning of all Time Office activities
 Ensure accuracy in payments paid to workers by accounts
departments
 Prepare and maintain record of MIS reports
 Preparation of annual manpower budget.
 Wages and Salary administration – benchmarking
 Assist Dy. Manager HR / Admin to improve operational effectiveness
through different HR Plans.

19. Training, Health & Safety Officer
Training
 Ensure the implementation of training policies.
 Prepare training plan for internal and external training.
 Coordinate internal & external training.
 Design different training course for in-house training program.
 Maintain record of Training Programs.
 Manage and keep record of apprenticeship training program.
 Coordinate and manage internship training.
 Orientation programs for all new employees.
 To introduce internal publications – keeping the employees informed.
Health & Safety
 Ensure the implementation of all health and safety policies.
 Identify, design and monitor activities related to SA – 8000.
 Preparation of Social Compliance Audit.
 Identification and improvement of all occupational health & safety hazards.
 Develop different measures to improve the Health & Safety Environment.
 Accident notification and investigation.
 Manage and supervise fire fighting facilities and prepare action plan for fire hazards.
 Manage & monitor the dispensary activities and first aid boxes etc.
 Manage and control sports related activities.

20. Industrial Relation & Labor Welfare Officer
 Submission of Annual/Half Yearly/Quarterly returns under Labour Laws with Labour
Department.
 Verify registration of new employees with Social Security & EOBI, Group Insurance,
Provident Fund’s nominations, Marriage Grant Forms, and other Connected Labour
Welfare Matters.
 Liaison with Labour Department, EOBI, Social Security and other Government
Agencies as and when required.
 Prepare Charge Sheets, Inquiry Notices and Conduct Inquiry in misconduct cases of
workers/employees.
 Appear in Labour Courts, Civil Courts, Workmen’s Compensation Court and Authority
under payment of Wages Act, Social Security & EOBI Courts, when required.
 Make arrangement of factory Inspection by Labour Directorate, EOBI & Social
Security as and when required.
 Ensure applicable Labour Laws, proper compliance by maintaining register/forms etc.
 Attend grievances of workers and day to day routine matters.
 Overall look after/supervise the work of Assistant Labour Officer and other staff
working under him.
 Advise the Management in legal matters and issue legal notices to the defaulters for
recovery of money etc.
 Attend meetings of Fair Price Shop Committee, Canteen Committee and Work
Council, as Labour Welfare Officer
 Review all the Labour Contracts.
 Any other job assigned by the management from time to time.

21. Assistant Admin Officer
 To check the attendance registers of the staff.
 To assign the duties of drivers.
 To check the daily bills of petrol and diesel of company
vehicles.
 To check the status of oil and filter of the vehicles and if
required recommend hanging.
 To maintain the record of petty cash and forward to
A/C’s for the payment of bills of the maintenance.
 To go to different Government institutions.
 To take care of traveling arrangements of executives.
 To check the daily works of cooks and sign the bill.
 To check Sanitation/Horticulture Staff Working

22. Chief Security Inspector
 To supervise, organize and allocate duties of Security Staff so as to provide maximum
security at the various important points within the premises.
 To keep close co-ordination with security staff for smooth functioning of the security
system in KTML.
 To assist Manager HR & Admin through Dy. Manager HR/Admin on all security and
intelligence matters.
 To conduct the surprise round of mills and colony area to gather the information of
interest for the management.
 To monitor the security system and inform the Manager H.R & Admin through A.M.
Admin about any unusual incident.
 To conduct surprise checks of security staff at night and report the matter to A.M.
Admin the next day.
 To conduct the inquiries of thefts, scuffles and other incidents and to submit the
detail report to Manager HR & Admin through A.M. Admin.
 To co-ordinate with all the Head of Departments regarding security matters.
 To check the Register/Duty Roster of Security Staff/Gate Inspectors and verify.
 To keep close liaison with local police and civil administration and to follow up the
cases.
 To accomplish special missions as specified by Manager H.R./Admin.
 To inform Manager HR & Admin of any break of company rules, irregularities or in
discipline cases in the mills/colony premises.
 To Supervise Handing/Taking over of colony houses.