Your SlideShare is downloading. ×
  • Like
[Workshop] Single Sourcing with the Technical Communication Suite: Using FrameMaker to Manage Print and Help Authoring
Upcoming SlideShare
Loading in...5
×

Thanks for flagging this SlideShare!

Oops! An error has occurred.

×

Now you can save presentations on your phone or tablet

Available for both IPhone and Android

Text the download link to your phone

Standard text messaging rates apply

[Workshop] Single Sourcing with the Technical Communication Suite: Using FrameMaker to Manage Print and Help Authoring

  • 9,749 views
Published

Presented by Matt Sullivan at Documentation and Training West, May 6-9, 2008 in Vancouver, BC …

Presented by Matt Sullivan at Documentation and Training West, May 6-9, 2008 in Vancouver, BC

See how the Adobe Technical Communication Suite (TC) helps you incorporate video and manage your help, print, and web projects from a single Adobe FrameMaker book. Learn to use the TC Suite to rapidly update multiple outputs using FrameMaker files with conditional text and structured or unstructured information.

Published in Technology , Education
  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Be the first to comment
    Be the first to like this
No Downloads

Views

Total Views
9,749
On SlideShare
0
From Embeds
0
Number of Embeds
0

Actions

Shares
Downloads
76
Comments
0
Likes
0

Embeds 0

No embeds

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
    No notes for slide

Transcript

  • 1. Single Sourcing with TCS: Using FrameMaker to Manage Print and Help Authoring Matt Sullivan, GRAFIX Training & Consulting 888 882-2819 [email_address] http:// www.grafixtraining.com/doctrainwest
  • 2. 2-day TCS Integration Classes
    • Available at the STC meeting in Philly, see
      • http://www.stc.org/55thConf/precon/certAdobe.asp
    • Available in southern California, see
      • http:// grafixtraining.com/pages/schedule.html
    • Available remotely
      • Only a 2-student minimum for live online training!
      • http:// grafixtraining.com/pages/remote.html
  • 3. Goal
    • To show how traditional documentation methods can be used to control custom and conditionalized output including (not limited to):
      • Print
      • A variety of Help formats
      • Adobe AIR
  • 4. AIM Concept
    • aim.com concept
      • Short video marketing message
      • “ Ego-based” customers
      • Chroma-keyed video floats over existing web page (like a weather reporter)
      • Delivered from streaming server
  • 5. Overview of Session
    • Concepting and Initial Doc Setup
      • Highlight Key FrameMaker Topics
    • Acrobat 3D Toolkit
    • Captivate Hybrid Project
    • (Break)
    • RoboHelp Setup
    • Outputs
    • Revisions
  • 6. Adobe Technical Communication Suite
    • Integrated versions of applications
      • FrameMaker 8
      • Acrobat 3D
        • A superset of Acrobat 8 Professional
      • Captivate 3
      • RoboHelp 7
      • (RoboHelp Packager for AIR)
    • New License $1,599
    • Upgrade to TCS from any version of these four products for $999
      • Don’t forget the Maintenance Contract and VLP Discounts
    • 30-day fully functioning downloads available
  • 7. Initial Organization in Outlining Program
    • Natara Bonsai www.natara.com
      • Allows easy reorganization of bullet points
      • Bullets convert to Heading1, Heading2, etc.
      • Output to RTF
      • Syncs with Palm-based devices
  • 8. DTP and Help Naming Conventions
    • Strive for no format overrides
      • Format with Paragraph and Character styles only
    • Consistent Naming Conventions for
      • Paragraph Formats
      • Character Formats
      • Conditions
      • Cross Reference Formats
      • Master and Reference Pages
      • Colors
    • Styles
      • InitialCap
      • ALLCAP
      • lower_case
  • 9. FrameMaker
    • Assign Master Pages automatically
      • Ex: CoverPage, RotatedTables, FullPageGraphics
      • MasterPageMaps Reference Page
    • Cross-reference formats
      • Complete units (Para’s or Sentences)
      • Leverage Character Formats to highlight Hyperlink
    • Conditional Text
      • Including Build Expressions
  • 10. Graphics Import Options
    • By reference, except screen captures
    • Native files if possible
      • Illustrator
      • Photoshop
    • 3D objects
      • With poster for print output
    • Captivate demos
      • With poster for print output
  • 11. Output from Frame
    • Print
      • Create PDF, then print (frees up FrameMaker faster)
    • PDF (loosely grouped into3 types)
      • Screen only
      • Laser/bubble jet output
      • Commercial print
    • HTML/XML
      • Native HTML conversion
      • Commercial solutions available
  • 12. Extra FM Topics
    • Use Character Tags on the TOC Reference Page to normalize TOC page numbers
    • Create an extra List of Paragraphs to check overall organization of all Heading levels
  • 13. Acrobat 3D
    • Works with many native 3d formats output
      • See Edit > Preferences > Convert to PDF
  • 14. Acrobat 3D Toolkit
    • Drag & Drop onto a shortcut or the open application to start editing
    • Full control over selecting and viewing 3D structure
    • Select using Scene Tree or any Tool
      • Group Feature helps with organization
  • 15. Acrobat 3D Controls and Toolbars
    • Commonly used toolbars shown to the right 
    • Ensure Folders are visible
  • 16. Map surfaces in Acrobat 3D
    • With Folders visible, view Materials
      • If necessary, select the Generate Thumbnails icon
    • Drag surface onto selected object(s)
  • 17. Save/Save As dialog in Acrobat 3D
    • Save as Universal 3D (.u3d) format to ensure compatibility with Frame 8
    • In Save dialog box select Settings
      • General Tab
        • Choose ECMA 1 st Edition
      • Animation Tab
        • Select Export Animation
  • 18. Create Standalone Version of 3D PDF
    • Drag U3D into Acrobat 3D
  • 19. Place in FrameMaker
    • Place as any other .ai, .psd, or export format
    • Converts to PDF as fully articulating object
    • Double-click Frame image to re-edit in Acrobat 3D Toolkit
  • 20. Break
  • 21. Captivate output
    • Simultaneously captures actions and descriptions in multiple deliverables
      • Demonstration
      • Training Simulation
      • Assessment Simulation
      • Hybrid as needed
    • Delivered as SWF
  • 22. Captivate
    • Write script
    • Record action
    • Add/modify helper elements
      • Captions
      • Buttons
      • Click boxes
  • 23. Captivate Scripts
    • Develop scripts from outlines and print docs
    • Place scripts into Notes area
      • Break script into object level chunks
    • Record audio chunks from Captivate
      • Allows naming of small, discreet files
    • Edit in Captivate, or open directly in Soundbooth
  • 24. Captivate Details
    • Buttons and Click boxes explained
      • Active and Inactive areas
      • Actions
      • Fade in, not out
    • Apply to All is your friend
  • 25. Captivate Print Image
    • Can show the result of steps
    • Select best slide background of finished steps
    • Export to .gif image
    • Select Edit > Preferences > Project > Start and End
      • Click ellipse for Loading Screen & select .gif exported above
  • 26. Add Playbar to SWF
    • Force Captivate to produce single SWF including playbar
      • Select Project > Skin > Borders
      • Uncheck Show Borders
    • Increase project height to accommodate player
      • Select Project > Resize Project
      • Deselect Maintain Aspect Ratio
      • Increase Height by 32 pixels
      • Do not scale, place in Top Center, use White background
  • 27. RoboHelp
    • Import FM by reference
      • Option currently available as right-click on HTML directory in Project Manager
  • 28. Map Critical Styles
    • Edit Style Mappings for headings that split into topics
  • 29. fmstyles.css
    • Create placeholder topic
      • Conditionalize if desired
    • Verify fmstyles.css is applied to placeholder
      • Forces fmstyles to show in project manager
    • All Frame-generated CSS files use fmstyles for base
    • Edit fmstyles.css as needed
      • Reuse or replace the CSS as needed
  • 30. Conditional Builds
    • Use Conditional Build Expressions to create multiple projects
      • WebHelp-Verbose
      • WebHelp-Minimal Text
  • 31. Output from RoboHelp
    • Create unique SSL’s for
      • FlashHelp
      • WebHelp
        • Send To RoboHelp Packager for AIR
  • 32. Duplicating Layouts
    • Right-Click the format to duplicate
    • Confirm format type
      • Set options as needed
      • Create Conditional Build Expressions from Conditions used in document
  • 33. Batch Generate
    • Right-Click on a layout
      • Select SSL’s as needed
    • Click Generate
    • Batch Generate settings are saved with XPJ
  • 34. Adobe Integrated Runtime (AIR)
    • Input is WebHelp from RoboHelp 7
    • Output is an Application Installer
    • A bit like PDF and Flash rolled into content that autoupdates when connected to the web
  • 35. RoboHelp Packager for AIR
    • Must have output from RoboHelp 7 as the source material
    • Uses the WebHelp folder from SSL as target
    • Requires Digital ID, but allows low-tech bypass
  • 36. AIR Formatting Options
    • Ships with 2 skins & 2 themes
  • 37. AIR Content Settings
    • Controls output of
      • MiniTOC
      • Search Capability
      • Custom Resource Tabs
    • Has Live Preview
  • 38.  
  • 39. Revise Content
    • Change common and conditional text in FrameMaker
    • Update/Force Update in RoboHelp
    • Batch Generate in RoboHelp
    • Convert to AIR and post new version
    • Access AIR app to see update