Single Sourcing with TCS: Using FrameMaker to Manage Print and Help Authoring Matt Sullivan, GRAFIX Training & Consulting 888 882-2819 [email_address] http:// www.grafixtraining.com/doctrainwest

Overview Concepting/Initial Doc Setup Acrobat 3D Toolkit Captivate Hybrid Project RoboHelp Setup Outputs Revisions

Concepting/Initial Doc Setup

Acrobat 3D Toolkit

Captivate Hybrid Project

RoboHelp Setup

Outputs

Revisions

Adobe Technical Communication Suite Integrated versions of applications FrameMaker 8 Acrobat 3D A superset of Acrobat 8 Professional Captivate 3 RoboHelp 7 New License $1,599 Upgrade to TCS from any version of these four products for $999 30-day fully functioning downloads available

Integrated versions of applications

FrameMaker 8

Acrobat 3D

A superset of Acrobat 8 Professional

Captivate 3

RoboHelp 7

New License $1,599

Upgrade to TCS from any version of these four products for $999

30-day fully functioning downloads available

Concept aim.com concept Video marketing message Floats over existing web page Delivered from streaming server Scan of napkin

aim.com concept

Video marketing message

Floats over existing web page

Delivered from streaming server

Scan of napkin

Initial Organization in Outlining Program Natara Bonsai www.natara.com Allows easy reorganization of bullet points Bullets convert to Heading1, Heading2, etc. Syncs with Palm-based devices Screen Shot of Bonsai

Natara Bonsai www.natara.com

Allows easy reorganization of bullet points

Bullets convert to Heading1, Heading2, etc.

Syncs with Palm-based devices

Screen Shot of Bonsai

FrameMaker No Overrides Format with Paragraph and Character tags only Naming Conventions Assign Master Page automatically Cross-reference formats Improved Conditional Text

No Overrides

Format with Paragraph and Character tags only

Naming Conventions

Assign Master Page automatically

Cross-reference formats

Improved Conditional Text

Graphics Import Options Always by reference Native files if possible Illustrator Photoshop Captivate demos With poster for print output 3D objects With poster for print output

Always by reference

Native files if possible

Illustrator

Photoshop

Captivate demos

With poster for print output

3D objects

With poster for print output

Output from Frame Print PDF, then print (frees up FrameMaker faster) PDF (categorized into3 types) Screen only Laser/bubble jet output Commercial print HTML/XML Native conversion Commercial solutions available

Print

PDF, then print (frees up FrameMaker faster)

PDF (categorized into3 types)

Screen only

Laser/bubble jet output

Commercial print

HTML/XML

Native conversion

Commercial solutions available

Acrobat 3D Toolkit Map surfaces Animate action Create initial state Works with U3D output

Map surfaces

Animate action

Create initial state

Works with U3D output

Captivate output Simultaneously captures actions and descriptions in multiple deliverables Demonstration Training Simulation Assesment Simulation Hybrid as needed Delivered as SWF

Simultaneously captures actions and descriptions in multiple deliverables

Demonstration

Training Simulation

Assesment Simulation

Hybrid as needed

Delivered as SWF

Captivate Write script Record action Add/modify helper elements Captions Buttons Click boxes

Write script

Record action

Add/modify helper elements

Captions

Buttons

Click boxes

Captivate Scripts Develop scripts from outlines and print docs Place scripts into Notes area Break script into object level chunks Record audio chunks from Captivate Allows naming of small, discreet files Edit in Captivate, or open directly in Soundbooth

Develop scripts from outlines and print docs

Place scripts into Notes area

Break script into object level chunks

Record audio chunks from Captivate

Allows naming of small, discreet files

Edit in Captivate, or open directly in Soundbooth

Captivate Details Buttons and Click boxes explained Active and Inactive areas Actions Fade in, not out Apply to All is your friend

Buttons and Click boxes explained

Active and Inactive areas

Actions

Fade in, not out

Apply to All is your friend

RoboHelp Import FM by reference Option only available as right-click for now Use Conditional Build Expressions to create multiple projects WebHelp/Verbose WebHelp/Minimal Text Format using FM.css

Import FM by reference

Option only available as right-click for now

Use Conditional Build Expressions to create multiple projects

WebHelp/Verbose

WebHelp/Minimal Text

Format using FM.css

Output from RoboHelp Create unique SSL’s for FlashHelp WebHelp Send To RoboHelp Packager for AIR

Create unique SSL’s for

FlashHelp

WebHelp

Send To RoboHelp Packager for AIR

Revise Content Change common and conditional text in FrameMaker Force Update in RoboHelp Batch Generate in RoboHelp Convert to AIR and post new version Access AIR app to see update

Change common and conditional text in FrameMaker

Force Update in RoboHelp

Batch Generate in RoboHelp

Convert to AIR and post new version

Access AIR app to see update