Making It WorkIntegrating new technology with existing OF systems Wayne State University Press Alicia Vonderharr, Journals Production Editor
WSUP Journals Program Publishes 6 scholarly journals, totaling 21 issues per year Until 2011, online content available only through online aggregators Diverse journals program Partnered with WSU Libraries to collaborate on publishing journals through bepress’s Digital Commons
The big question is . . .What do we do when our systems can’t “talk” to eachother?
Case Study: Human Biology No press journals database OF and financial tracking done in-house via: Robotronics (print OF and some finances) Digital Commons’s subscription tool (online OF) University’s Banner system (some finances) Excel spreadsheets (some finances)
HB: How we made it work Trained on Robotronics in order to work with OF manager on workflow Involved everyone working on journals in some capacity, including press director Not a perfect system: doubled-up work, spread between two departments Process $ before allowing access to online subscription Taking the leap: “We just need to go live and see what happens.”
Plans for the Future Additional journals position--marketing and order fulfillment combo New press-wide database; will include journals Possible new OF system to replace Robo, one capable of time-based and shipment-based subscriptions We will always have to double-up our work in some way because of bepress’s subscription tool.
Tips & Tricks Cross-train: Learn all systems involved enough to understand their capabilities and weaknesses. Communicate with other departments within press and with outside vendor, if applicable. Don’t be afraid to divvy up work. Sit down with affected parties and work out the workflow, one step at a time. Know that, more than likely, nothing is going to be a perfect fit. Be patient and ask lots of questions, even the annoying/embarrassing ones.