AAUP 2011: Lightweight Journals Publishing (A. Vonderharr)

Making It WorkIntegrating new technology with existing OF systems Wayne State University Press Alicia Vonderharr, Journals Production Editor

WSUP Journals Program Publishes 6 scholarly journals, totaling 21 issues per year Until 2011, online content available only through online aggregators Diverse journals program Partnered with WSU Libraries to collaborate on publishing journals through bepress’s Digital Commons

The big question is . . .What do we do when our systems can’t “talk” to eachother?

Case Study: Human Biology  No press journals database  OF and financial tracking done in-house via:  Robotronics (print OF and some finances)  Digital Commons’s subscription tool (online OF)  University’s Banner system (some finances)  Excel spreadsheets (some finances)

HB: How we made it work Trained on Robotronics in order to work with OF manager on workflow Involved everyone working on journals in some capacity, including press director Not a perfect system: doubled-up work, spread between two departments Process $ before allowing access to online subscription Taking the leap: “We just need to go live and see what happens.”

Plans for the Future Additional journals position--marketing and order fulfillment combo New press-wide database; will include journals Possible new OF system to replace Robo, one capable of time-based and shipment-based subscriptions We will always have to double-up our work in some way because of bepress’s subscription tool.

Tips & Tricks Cross-train: Learn all systems involved enough to understand their capabilities and weaknesses. Communicate with other departments within press and with outside vendor, if applicable. Don’t be afraid to divvy up work. Sit down with affected parties and work out the workflow, one step at a time. Know that, more than likely, nothing is going to be a perfect fit. Be patient and ask lots of questions, even the annoying/embarrassing ones.

Questions? Alicia Vonderharr aliciav@wayne.edu

AAUP 2011: Lightweight Journals Publishing (A. Vonderharr)

by Association of American University Presses

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