Long reports
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Long reports

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Long reports Long reports Presentation Transcript

  • Communicate new information  Guide decisions  Present complex materials  Employ principles of effective page design 
  • Length  Complexity of subject material  Use of source material  Standard components 
  • Highlight your ability to organize and present ideas clearly  Highlight your ability to find information  Highlight your ability to solve problems  Highlight your potential to take on additional responsibility 
  • Introduction (about ½ page)  Body (about 3 pages)  Conclusion (about ½ page) 
  • Text includes headings, section breaks, and paragraph breaks (which all count toward the required length).  Text includes visual or visuals (though they don’t count toward required length). 
  • Context—basic background information  Purpose—what report is intended to accomplish  Scope—what report covers (and perhaps what it doesn’t cover)  Procedures—how report was compiled (especially how information was gathered).  Limitations—problems, shortcomings, items not covered in report 
  •  Problem ◦ Explanation and breakdown ◦ Background/causes ◦ Negative effects  Solutions ◦ Explanation and breakdown ◦ Implementing the solutions ◦ Benefits
  • Summary of Findings—summary of information about problem and solutions from body of report  Recommendations—list of specific steps the reader should now take to implement solutions 
  • Transmittal Document  Title Page  Abstract  Table of Contents  List of Illustrations  Glossary 
  • Letter or memo that accompanies report  Brief summary of report context and contents  Thanks reader for cooperation/interest  Builds positive relationship with reader  Uses standard forms 
  • Title of report  Name and title of writer  Name and title of reader  Name of company or organization  Date of submission  Centered on page 
  • Summary of report’s contents and recommendations  Designed to stand alone  Formatted as one paragraph  Abstract as title 
  • List of all headings exactly as they appear in report and starting page numbers  Lower case Roman numerals (i, ii, iii, iv, etc.) for front matter, beginning with list of illustrations  Arabic numerals (1, 2, 3, etc.) for rest of report  Table of Contents or Contents as title 
  • Traditional—headings, page numbers  Decimal—numbered headings (whole numbers and decimals), page numbers 1. INTRODUCTION 2. KINDS OF TESTING  2.1. Pre-Employment 2.2. Routine 2.3. Reasonable Suspicion/Post-Accident
  • Lists exact titles of visuals and corresponding page numbers in report  Figure 1: Student Support for Renovation of Main Campus Buildings  Table 1: Project Costs for Renovation  Distinguishes between tables and figures 
  • Defines all potentially unfamiliar words, expressions, or symbols  Need determined by audience  Alphabetizes terms  Lists symbols in order of appearance 
  • Appendixes  Bibliography 
  • Supplementary material, such as interview questions, survey questions, additional figures and illustrations, copies of relevant sources, other relevant documents (anything that you want the reader to have access to but that doesn’t fit directly into your report)  Includes title listed on Table of Contents  Each appendix a separate page or pages 
  • List of sources  Title and format depend on specific documentation format  APA (American Psychological Association)— References  MLA (Modern Language Association)—Works Cited 