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VIC DECV JWard

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VIC Distance Education Centre Victoria. Jenny Ward, Sue Adamidis, Antoine Toniolo

VIC Distance Education Centre Victoria. Jenny Ward, Sue Adamidis, Antoine Toniolo

Published in: Education, Spiritual

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  • 1. Distance Education Centre Victoria
  • 2. A day in the life of a DECV student coordinator…..
  • 3. DECV Student Coordinators Sue Adamidis Years 7 & 10 Student Coordinator Antoine Toniolo Years 8 & 9 Student Coordinator Jenny Ward Year 11 Student Coordinator
  • 4. About the DECV- Our Student Cohort   7-10 11-12 ACE 2 0.36% 29 1.26% YOUNG ADULT (18-21) 0 0.00% 114 4.94% BALLET 11 1.95% 15 0.65% DISTANCE 8 1.42% 3 0.13% INMATE 1 0.18% 7 0.30% LINK UP 6 1.07% 26 1.13% MEDICAL 202 35.88% 133 5.76% OTHER 16 2.84% 19 0.82% REFERRAL 101 17.94% 46 1.99% SCHOOL 133 23.62% 1671 72.34% SPORT 8 1.42% 25 1.08% TAFE ADULT (21+) 0 0.00% 164 7.10% TRAVELLER 75 13.32% 58 2.51% TOTAL 563   2310  
  • 5. DECV Annual Implementation Plan (AIP)
    • 2008 Targets 11-12
    • 1. Increase the proportion of timely enrolments
    • 2. Reduce the proportion of non-allocated students during Weeks 1-4 of the student timetable
    • 3. Decrease the average number of days from enrolment date to a student’s first submission
    • 4. Reduce the proportion of students who progress to the defaulting letter stage of the Student Management Action Plan (SMAP)
    • 5. Increase the proportion of students returning to current status from default status
  • 6. DECV Annual Implementation Plan (AIP)
    • 2008 Targets - 7-10
    • 1. Increase student activity rates
    • 2. Increase constructive teacher interaction with students, parents & guardians
    • 3. Increase satisfaction measures in Student Attitudes to School survey
    • 4. Increase satisfaction measures in Parent Opinion surveys
  • 7. Management Strategies
    • Enrolment counselling
    • Student Support Teachers
    • SMAP (Student Management Action Plan)
  • 8. Enrolment Counselling
    • All student enrolment forms are checked by student coordinators after enrolment staff
    • This allows us to counsel students on their overall program, subject choices and the number of subjects studied
    • This process allows us to reduce possible problems later on
  • 9. Enrolments Team
  • 10. Student support teachers
    • Each teacher will be allocated a small “home” group to oversee
    • Preferably students they teach
    • Conduct an intake interview with each student preferably over the phone
    • Monitor their program and liaise with other teachers and coordinators throughout the year
  • 11.  
  • 12. SMAP Data – 7-10
    • The aim of the SMAP process is to increase or sustain student activity rates.
    • Our activity rates in 2007 were:
    • Activity Rates:
    • May 11th to Sep 20th
    • Years 7-10 = 80% Years 7-10 = 83%
    • On average there has been an improvement of 3% across 7 – 10 from May to September 2007.
  • 13.  
  • 14.  
  • 15. SMAP Data – 11 - 12 2007 WEEK DEFAULTERS WARNINGS REGAINED C STATUS 1 344 238 169 2 192 136 99 3 669 420 388 4 326 150 268 5 303 80 250 6 14 3 10 TOTAL 1848 1027 1184 55.6% 64.1%
  • 16. SMAP Data – 11-12 2008 WEEK DEFAULTERS WARNINGS REGAINED C STATUS 1 273 110 191 2 206 139 109 3 105 76 47 4 304 247 113 5 193 133 62 6 127 95 56 TOTAL 1208 800 578 66.2% 47.8%
  • 17. SMAP Data -11-12 Satisfactory completion baseline data Semester 1 Students who enrolled early for semester 1, (eg prior to courses beginning) Students who enrolled during week 4 Year Level % 2006 11 56 2006 12 70 2007 11 56 2007 12 73 2008 11 67 2008 12 70 Year Level % 2006 11 33 2006 12 24 2007 11 7 2007 12 50 2008 11 34 2008 12 32
  • 18. SMAP Data – 11-12 Withdrawal rate baseline data Withdrawal rates for those students who enrolled early Student enrolled during week 4 Year Level % 2006 11 32 2006 12 25 2007 11 34 2007 12 22 2008 11 22 2008 12 23 Year Level % 2006 11 59 2006 12 67 2007 11 85 2007 12 43 2008 11 55 2008 12 49
  • 19. Engagement Strategies / Options
    • Online lessons / Chats
    • Camp
    • Adjusted programs, such as DIY modules. Teacher modifications to courses
    • Special Provision Arrangements
    • Student visits
    • Welfare Team
    • Community Partnerships
    • The Circuit Breaker Program
    • Small Talk Program (Young mums)
  • 20. Online lessons / Chats
    • Assists in engaging students in the program
    • Assist in building relationships between students
    • Reduces isolation
    • Building a sense of whole school community
  • 21. Camp
    • The DECV camp was established in 2005
    • It is open to all students from years 7-12.
    • The camp has enabled students to make friends and meet new people in a safe, friendly and relaxed environment.
    • Many students have continued the friendships after the camp has finished.
    • The camp also helps to build the student teacher relationship and encourages engagement with their program and school.
  • 22. Camp
  • 23. Modified Programs
    • Adapt course materials to suit individual needs
    • Review student workloads and overall programs to suit individual circumstances
    • Alternative programs such as DIY Modules, Booster maths, Numeracy, Foundation English and Foundation maths
    • Offer a VCAL or VET certificate
  • 24. Special Provision – Years 11 -12
    • Modification to the actual coursework
    • Modification to the overall program, such as looking at a 3 year VCE program
    • Extension of time (in some cases)
    • VCE completion with no study score
  • 25. Student Visits
    • Students are encouraged to visit the DECV
    • In some instances teachers will visit students at home or at their base school
    • These visits assist in the important step of building relationships with students.
  • 26. The DECV Welfare Team
    • The welfare team consists of:
    • 3 student counsellors
    • A psychologist who is on site 1 day per week
  • 27. The Welfare Team
  • 28. The Welfare Team
    • Work closely with students to address their individual needs
    • Liaise with teachers and families / parents
    • Liaise with outside agencies such as doctors, mental health workers, support agencies, DHS
    • Implement strategies to assist students to engage with the program
    • Oversee the student intake interview
    • Oversee the social support network program
  • 29. Partnerships
    • The DECV has made some links with community organisations to assist students in particular areas or with particular needs
    • For example:
    • Berry Street
    • Link Up – Ballarat, Melton
    • Visy Hub
    • Shop 16
  • 30. The Circuit Breaker Program
    • This program enables students to be removed from the school for a short period of time to give both the student and the school some time out (10 weeks)
    • They are provided with DECV materials for a short period of time with a view to facilitating a successful return to school in the near future.
    • Co-responsibility for the student between DECV and home school
  • 31. Small Talk Program
    • This is a program aimed at supporting young mums
    • They have access to a common support teacher who is familiar with their specific needs
    • Access to supporting materials on our website aimed at assisting them with parenting and study skills
    • Links to other young mums (parents) enrolled at DECV
  • 32. Sharing of ideas Fish bowl activity
  • 33. Our DECV Students on camp ….

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