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QAFQAZ UNIVERSITYTowards Good Governance through     Implementation of UMIS.      Qafqaz University’s Experience          ...
Content1. Introduction – Why an University needs UMIS?2. UMISS Prerequisites and Development   Roadmap3. University as a S...
Introduction – Why anUniversity needs UMIS?
The Features of Modern        UniversityTRANSPARENCY              MOBILITY             UNIVERSITY   DO MORE WITH LESSEXCEL...
Quality Management Rule                   Plan             Quality ManagementChange                             Apply     ...
Decision     University    ManagementInformation System
Necessity of UMIS1. To Simplify information access2. To Bind all departments’ information sources3. To Convert data to man...
UMISS Prerequisites and Development Roadmap
Organization Structure                         DATA WAREHOUSE                           INFORMATION SYSTEM              ...
UMS Implementation                     Roadmap                                                                      Evalua...
UMIS Implementation                 Roadmap1.   Appointment of the Project Manager – Team Leader2.   IT Strategy Developme...
University as a System –  Business Process     Management
University as a SystemINPUTS                             OUTPUTS                                  Graduates          Stude...
Process Management and                    Optimization                                                Government          ...
Golden Role of Automation• The first rule of any technology is that  automation applied to an efficient  operation will ma...
Process Management and      Optimization             Identify            Processes  Test                  Review,   and   ...
BPM Meaning and Rules“To improve is to change; to be perfect is to change often.”                                         ...
Obstacles against UMIS
Obstacles against UMIS•   Internal Resistance for Change•   Insufficient Experience•   Lack of Infrastructure•   Systems M...
Good Practice at the Qafqaz University
QAFQAZ UNIVERSITY           University Management ISEMPLOYEE                                                              ...
Principles of Good UMIS1. Self Service Approach2. Do More with Less3. Process-based Approach4. Modular Approach5. Web-base...
UMIS History    2002 UMS Project Started – Strategy and Requirements;    2004 Implementation of Academic Records;    2006-...
UMIS Modules           SAISPIS                  SIS        UNIVERSITY           UMISLIS                  FIS          QMAS
Processes                              STUDENT                            REGISTRATION                                    ...
UMS ModulesStudent Office Information System;Personal Information SystemStudent Information SystemLibrary Information Syst...
UMS ModulesQuality Management and Assessment SystemFinance Information SystemSmart Card ProjectHuman Resources Information...
Student Office Information               SystemStudent Office Information System:  Student Registration  Student Fee Contr...
Personal Information SystemPersonal Information System:  –   Main Page  –   Entering Exam Results  –   Course Registration...
Student Information SystemStudent Information System:  Course Registration  Weekly Class Schedule  Exam Schedule  Exams Re...
Information Access Schema                                                   Rector                           Faculty 1    ...
THANKS FOR ATTENTION     aadamov@qu.edu.az     http://ce.qu.edu.az/~aadamov
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Qafqaz university-inegrated-management-information-system

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Project was started in 2002 as an application of research results and findings has became today a strategic value-added tool and framework for Qafqaz University's core functions and services. We at the Qafqaz University are using IUMIS since 2004. Due to IUMIS we are able to
handle large number of students, core operational activities like admission, registration, examination, billing, reporting, communication etc efficiently with great accuracy.

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Transcript of "Qafqaz university-inegrated-management-information-system"

  1. 1. QAFQAZ UNIVERSITYTowards Good Governance through Implementation of UMIS. Qafqaz University’s Experience Dr. Abzetdin Adamov aadamov@qu.edu.az Head of Computer Engineering Department Chief Information Officer
  2. 2. Content1. Introduction – Why an University needs UMIS?2. UMISS Prerequisites and Development Roadmap3. University as a System – Business Process Management4. Obstacles against UMIS5. Good Practice of the Qafqaz University
  3. 3. Introduction – Why anUniversity needs UMIS?
  4. 4. The Features of Modern UniversityTRANSPARENCY MOBILITY UNIVERSITY DO MORE WITH LESSEXCELLENCE EFFECTIVENESS
  5. 5. Quality Management Rule Plan Quality ManagementChange Apply Assess“If you cant measure it, you cant manage it.” Peter Drucker
  6. 6. Decision University ManagementInformation System
  7. 7. Necessity of UMIS1. To Simplify information access2. To Bind all departments’ information sources3. To Convert data to management information4. To Support decision making5. To Streamline of the monotonic processes6. To Consume ICT as a key lever of change7. To Use new opportunities provided by ICT8. To Make right IT investment
  8. 8. UMISS Prerequisites and Development Roadmap
  9. 9. Organization Structure  DATA WAREHOUSE  INFORMATION SYSTEM  BUSINESS PROCESSESORGANIZATION  REGULATIONS
  10. 10. UMS Implementation Roadmap Evaluation and Evolution Implementation Development and Construction System Design Requirements Determination Investigation ProblemRecognition
  11. 11. UMIS Implementation Roadmap1. Appointment of the Project Manager – Team Leader2. IT Strategy Development, objectives for near and distant future3. Establish required technical infrastructure4. Form Development Team or Apply for Outsourcing5. Define Data Quality Standards6. Define and Optimize Business Processes7. Specify minimal access requirements for each group8. Develop Regulations related to UMIS9. Organize Trainings for staff10. Total Understanding and Support from Administration
  12. 12. University as a System – Business Process Management
  13. 13. University as a SystemINPUTS OUTPUTS Graduates Students Publications Human Resource UNIVERSITY Technology$ Investment Services
  14. 14. Process Management and Optimization Government Parents Rector StudentsDean Department Chair Students’ Office Lecturer Library Advisor Finance Healthcare
  15. 15. Golden Role of Automation• The first rule of any technology is that automation applied to an efficient operation will magnify the efficiency.• The second is that automation applied to an inefficient operation will magnify the inefficiency. Bill Gates, Microsoft Corporation
  16. 16. Process Management and Optimization Identify Processes Test Review, and AnalyzeImplement As-Is Design To-Be
  17. 17. BPM Meaning and Rules“To improve is to change; to be perfect is to change often.” Winston Churchill • Business Process Management is the conception, design, observation and continuous improvement of business processes. • Improved business performance is delivered by streamlining to remove inefficiency and redundancy that has evolved in a manually designed processes.If you cant describe what you are doing as a process, you dont know what youre doing Edwards Deming
  18. 18. Obstacles against UMIS
  19. 19. Obstacles against UMIS• Internal Resistance for Change• Insufficient Experience• Lack of Infrastructure• Systems Mismatch• “Automation Islands”• “Instability in Regulation”• Not Enough Support from Administration
  20. 20. Good Practice at the Qafqaz University
  21. 21. QAFQAZ UNIVERSITY University Management ISEMPLOYEE USERS Admin University Administration System Internet Qafqaz University UNIX ORACLE
  22. 22. Principles of Good UMIS1. Self Service Approach2. Do More with Less3. Process-based Approach4. Modular Approach5. Web-based Architecture6. Focus on the End User7. Personality-based Privacy
  23. 23. UMIS History 2002 UMS Project Started – Strategy and Requirements; 2004 Implementation of Academic Records; 2006-2007 UMIS updated according to Bologna Standards (ECTS); 2008-2009 New Modules; 2010 Enhancement of Usability and Security; Year Semester Academic Student Records Records1 2004-2005 Fall / Spring + + Fall / Spring2 2005-2006 + +3 2006-2007 Fall / Spring + +4 2007-2008 Fall / Spring + +5 2008-2009 Fall / Spring + +6 2009-2010 Fall / Spring + +
  24. 24. UMIS Modules SAISPIS SIS UNIVERSITY UMISLIS FIS QMAS
  25. 25. Processes STUDENT REGISTRATION (1)Procedure for Education Appoint ECTS Manager – Program Update1 Implement ECTS in one point of Truth2 Education Programs (2) Activate Courses according to Program (3) Assign Advisor for Procedure - Student Procedure of Advisor Status - has to be Assignment each Student (4) Up-to-Date3 Course Registration for Student Procedure of Course (5) UMS prohibits Course Registration Registration mistakes Enter Examination Results (6) Procedure of Exam Results Entering4 Print out Diploma Supplement GRADUATION (7)
  26. 26. UMS ModulesStudent Office Information System;Personal Information SystemStudent Information SystemLibrary Information System;Web CMC
  27. 27. UMS ModulesQuality Management and Assessment SystemFinance Information SystemSmart Card ProjectHuman Resources Information Systeme-Document Management (e-Signature);Inventory Information System
  28. 28. Student Office Information SystemStudent Office Information System: Student Registration Student Fee Control Student Information Entering and Updating Student Status Ordering Statements and Academic Records Course Registration Student Success Monitoring Reports and Official Inquiry Statistics
  29. 29. Personal Information SystemPersonal Information System: – Main Page – Entering Exam Results – Course Registration – Student Related Information – Student Success – Communication Facilities – Weekly Class Schedule – Exam Schedule – Surveys and Surveys’ Evaluation – Library Electronic Catalog
  30. 30. Student Information SystemStudent Information System: Course Registration Weekly Class Schedule Exam Schedule Exams Results Surveys Messages from Faculty Online Publication Databases Library Electronic Catalog Laboratory Management System (Internet and Networking Quota)
  31. 31. Information Access Schema Rector Faculty 1 Faculty 2 Faculty NDepartment 1 Department 2 Department N Lecturer Lecturer Advisor 1 Advisor 1 Students Students Advisor N Advisor N Students Students
  32. 32. THANKS FOR ATTENTION aadamov@qu.edu.az http://ce.qu.edu.az/~aadamov
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