Business Letter (Quality of Writing)


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now i will talk about business letter.what is business letter,various of business letter,function,and sample of business letter.
i just share what i have learned,if you found any mistake just leaving any comments below
thank you^^

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Business Letter (Quality of Writing)

  1. 1. QUALITY OF WRITING Describing type of “Bussiness Letter” By Group G :  Lidya Mely A. (  Febby Nafisa Putri (  Arika Puspita Sari (  I Putu Adi Guna Adi Utama (  Jessica Permata Sari (
  2. 2. DEFINITION  Business letter is usually used when writing from one company to another, or for correspondence between such organizations and their customers, clients and other external parties. The overall style of letter will depend on the relationship between the parties concerned.There are many reasons to write a business letter. It could be to request direct information or action from another party, to order supplies from a supplies, to identify a mistake that was committed to reply directly to a request, to aplogize for a wrong or simply to convey goodwill even today
  3. 3. VARIOUS OF BUSINESS LETTERS  Letter of Introduction is a letter from a seller to a prospective buyer that contains information about the company is known by the seller to prospective buyers so that it will be sustained by the introduction of the next process according to the transaction.  Quote Request Letter is a letter from the prospective buyer to the seller that it intended to ask for a quote ask for detailed information including price lists, catalogs, brochures, and terms of the sale and purchase
  4. 4.  Offer Letter is a letter from a seller to a prospective buyer that contains offers of goods or services to attract potential buyers that are interested in what is offered  Mail Order and Return is requirements of the buyer or seller of its contents which order items or request specific services performed after learning information obtained through the offer letter
  5. 5.  Order Acceptance Letter is a letter sent by the seller Because The seller gets to customer orders and requirements of the proposed buyer or desired. In order it can be approved by the seller without need to discuss the letter order  Terms of confirmation order is data about orders made ​in the name of goods, quantity, price and other selling terms
  6. 6. FUNCTION OF BUSINESS LETTER  Means of communication  Tool to communicate something  Written evidence  Tool for remembering  As historical evidence  As a working guideline
  7. 7. PART OF BUSINESS LETTER 1. The Heading The Heading contains the return address with the date on the last line. Sometimes it is necessary to include a line before the date with a phone number, fax number, or e-mail address. Often there is a line skipped between the address and the date. It is not necessary to type a return address if you are using stationery with the return address already imprinted But you should always use a date make sure the heading on the left margin
  8. 8. 2. Recipient’s Address This is the address you are sending your letter to, include title names (such as Dr) if you know them. This is, like the other address, on the left margin.Be sure to make it as complete as possible so it gets to its destination 3. The Salutation(Greeting) In a business letter is always formal. It often begins with “Dear(persons name)” be sure to include the persons title if you know it(such as MsMrs,Mr or Dr). The salutation always ends with a colon.
  9. 9. 4. The Body The body is the meat of your letter. For block and modified block letter formats,single space and left justify each paragraph. 5. The Complimentary Close The complimentary close is a short and polite remark that ends your letter. The close begins at the same justification as your date and one line after the last body paragraph.
  10. 10. 6. The Signature Line Skip at least four lines after the close for your signature, and then type out the name to be signed. This often includes a middle initial, although it is not required. 7. Enclosures If you have any enclosed documents, such as a resume, you can indicate this by typing “Enclosures” one line below the listing. You also may include the name of each document.
  11. 11. STYLE OF BUSINESS LETTER There are two main styles of business letter : 1.) Full block style with align all elements on the left margin 2.) Modified block style with other elements on the left page margin
  13. 13. Congratulation you can make a great business letter Thank you ...^^