Rescheduled EDINBURGH PARTNERSHIP BOARD
Friday 6 June 2008: 14.00 – 16.00
Old Council Chamber, City Chambers, Edinburgh
Cllr Jenny Dawe City of Edinburgh Council (Chair)
Shulah Allan Edinburgh Voluntary Organisations’ Council
Norman Bonney Communities of Place
Chief Supt Colin Campbell Lothian and Borders Police
David Cooper Lothian & Borders Fire & Rescue Service, Director of
Personnel and Training,
Alasdair Kerr Edinburgh Chamber of Commerce
Linda McPherson Scottish Enterprise
Allister Short Strategic Programme Manager (Community Planning)
Mary Wycherley Communities of Interest
Alan Howie Services for Communities, City of Edinburgh Council
Norma Cuthbertson Corporate Services, City of Edinburgh Council
Nicola Elliott Edinburgh Partnership
Nile Istephan Scottish Government
David Jack Corporate Services, City of Edinburgh Council
Gary Laing Head of Health & Safety, Lothian & Borders Fire &
Angela Leitch Services for Communities, City of Edinburgh Council
Janice Pauwels Corporate Services, City of Edinburgh Council
Gary Todd Corporate Services, City of Edinburgh Council
Kenneth Wardrop City Development, City of Edinburgh Council
Norrie Davis Edinburgh Community Representatives Network
Peter Matthews University of Glasgow
Lynn McMath Corporate Services, City of Edinburgh Council
Valerie O’Rourke Communities of Interest Support Network
George Pitcher Edinburgh Community Representatives Network
Gary Turner Leader’s Office, City of Edinburgh Council
Apologies received from
Tom Aitchison City of Edinburgh Council
Brian Allaway Lothian and Borders Fire and Rescue Service
James Barbour NHS Lothian
Graham Birse Edinburgh Chamber of Commerce
Ben Carter Visit Scotland, stepping down, moving to Head of
Sinead Guerin Visit Scotland, replacing Ben as Regional Director for
Edinburgh and East Central Scotland
Ron Hewitt Edinburgh Chamber of Commerce
Jackie Sansbury NHS Lothian
Joan Stringer Napier University
Councillor Dawe welcomed everyone to the meeting, and noted Ben Carter’s move
and the contribution he has made to the Partnership. Introductions were made
around the table.
1. The minutes of the Edinburgh Partnership Board meeting of 27 March 2008 were
2. To consider matters arising
2.1. Item 4 – Single Outcome Agreement
David Jack commented that the draft SOA was undergoing further refinement.
It now incorporates details of the Home Fires from the Fire & Rescue Service.
The feedback received from the Scottish Government welcomed the correct
pitch for framing the 2009 SOA with partners. Partners were asked to forward
any comments or contributions to the SOA by w/c 16 June for incorporation in
a final version to be considered by Council on 26th June. Partners from NHS
Lothian, Chamber of Commerce, L and B Fire & Rescue and Scottish
Enterprise identified possible contributions. Jenny commented that feedback
was welcome and that she looked forward to progressing the partnership
1. To note the progress made on the development of a Single Outcome
Agreement ; and
2. To provide feedback on the draft SOA.
2.2. Item 7 – European Structural Funds
Further to the circulated report Norma commented that final grant offer letters
were still awaited. The decision had been delayed in part by lobbying
elsewhere. This has affected the start date, which is now hoped to be 1 July
2008. The Board agreed that a letter could be sent to Jim Mather MSP,
asking for a decision date, and explaining the difficulties faced by the
Partnership’s European Structural Fund projects.
Alasdair Kerr commented that the Edinburgh Chamber’s Incubator Unit had
been unsuccessful. It had been accepted that the delays had caused
difficulties, and the Chamber has been permitted to appeal the process.
1. To note that further details will follow once confirmed awards of
grant are received.
2.3. Item 13 - Activity Report 2006/07
The final version of the Activity Report for 2006/07 was approved. It was
noted that the Report would be produced for the webpage.
1. To agree the Activity Report of 2006/07
2.4. Item 14 – Community Engagement Strategy
A funding package for the continuation of the EP Community Co-ordinator’s
Post in 2008/09 had been identified. Of the £40,000 total cost 50% was
agreed from the Social Justice Fund and £5,000 from Capital City
Partnership. The balance of £15,000 could be met from slippage on the
Edinburgh Partnership budget to sustain the function and resource to the end
of March 2009, with a view to mainstreaming the post from 1st April 2009.
Jenny confirmed the importance of community engagement.
1. To agree a one off allocation of £15,000 in 2008/09 towards the cost
of the EP Community Engagement Co-ordinator Post.
3. Task Group Presentations
Presentations were given on the four Task Groups’ progress:
3.1 Allister Short (Investment in Prevention & Care Services, Health Improvement
& Social Inclusion) highlighted the challenge of identifying something that the
Edinburgh Partnership could drive forward which dovetailed into and or built
upon existing initiatives/work and added value. The strategic outcome of
‘Improving wellbeing for all through physical activity’ was identified,
together with the 3 strategic objectives of:
• a far-reaching promotional campaign to increase awareness of 30 minutes
of physical activity a day;
• wide promotion of active travel; and
• the development of the physical infrastructure to encourage walking and
cycling as part of daily life.
Cross overs with other Task Groups were recognised and his interrelation was
considered to be positive.
3.2 Nile Istephan (Maximisation of Land Use and Affordable Housing) highlighted
the complicated landscape and climate around the strategic outcome
‘Prioritise and secure public sector land to increase the number of
affordable homes in the city’. Progress on the 3 shared objectives was
identified as follows:
Land Register: There is a need to figure in returns on assets, identification of
potential sites, commercial sensitivities.
Land Bank: The use of findings of research undertaken on how others
nationally and internationally have made progress in this area will be
Developing Policy Framework: It will be attempted to create a situation for
mutual benefit. A good price for a good value return
It was noted that a Housing Supply Task Force recognises Edinburgh as one
of the most stressed housing markets in Scotland. Comments from the Board
♦ much Edinburgh’s work force lives outside of the city;
♦ the complexity of the city and region’s interrelationship will affect the rollout
of the policy framework;
♦ Scottish Enterprise holds useful employee data;
♦ public agencies are mandated to dispose of assts subject to Treasury
Green Book rules;
♦ a window of opportunity exists to negotiate with property developers for
unsold units; and
♦ a meeting of the Task Groups would be held to realise synergies.
3.3 A year on from the Climate Change EPiC, Gary Laing commented on the
progress made by the Environmental Sustainability and Climate Change Task
Group. His comprehensive presentation identified 8 strategic outcomes
ranging from ‘A comprehensive framework for joint emergency planning,’
which could be expanded to include all public sector partners, to ‘Sustainable
Travel’ encompassing pedestrian and cycle routes. Each contributed to either
adaptation or mitigation of the effects of climate. The Risk Factory was
highlighted as a demonstration facility for a zero waste house. With further
refinement the 8 outcomes are likely to reduce down.
The Board recognised the clear links to the other Task Groups and national
outcome 14 of the SOA. Jenny commented that it would be helpful to align
with SOA monitoring and tie into the Climate Change Bill.
3.4 Kenneth Wardrop (Sustainable Economic Growth) acknowledged the intensive
and focussed work of the group whose members included the Edinburgh
Business Assembly and Federation of Small Businesses. It was noted that
the work had been undertaken within the paradigm shift in economic factors.
The group identified three strategic outcomes:
♦ Enabling Infrastructure installed;
♦ Business conducted the ‘Edinburgh Way’; and
♦ Decline of Edinburgh’s low-skilled, low-paid group.
Jenny thanked the task group members for their updates and acknowledged the
work of everyone behind the scenes, and looked forward to further progress.
1. To receive a revised Community Plan Action Plan at August’s Board
4. Community Planning in Edinburgh
Norma introduced the discussion paper as a continuation of the constitution item
from the March Board meeting. The paper took account of new initiatives such as
the SOA, highlighting the movement of community planning into a new phase of
strategic planning, joint management and shared values. All other Community
Planning Partnerships had been contacted for information on their working
arrangements. Responses will be analysed. The paper went on to suggest an
executive tier, the recognition of Neighbourhood Partnerships as lead delivery
agents, and a review of Strategic Partnerships. This item was continued as a key
item for discussion at the August Board meeting.
1. Partners will forward comments on the discussion paper to Norma.
2. The item will be continued at August’s Board.
5. Fairer Scotland Fund
Angela tabled a supplementary report on the FSF which incorporated six partner
responses received to the previously circulated report. In general, there was
broad support for the overall investment strategy set out in the report. There were
also specific points to be addressed as follows:-
♦ removal of the 100K floor allocations to Neighbourhood Partnerships;
♦ the need for further consideration of the community engagement function;
♦ specification of the range of activities to be supported through the early
intervention priority; and
♦ amendment to the guidance on the minimum threshold of £10,000.
There was discussion on a number of points including the £10,000 minimum
threshold for projects. Shulah Allen disagreed with this approach which she
considered to be clumsy and unfair. She requested that her concerns on this
element be properly recorded. Angela commented that small projects might be
incorporated into bigger programmes of activity.
Alasdair Kerr queried the selection of three priorities for investment, with
reference to correspondence from Councillor Ewan Aitken and the Community
Regeneration Forum in Craigmillar. Angela commented that these priorities were
intended to achieve maximum impact from FSF investment but did not restrict the
Neighbourhood Partnerships in their wider efforts to address local needs.
Mary Wycherley asked whether or not the early intervention priority included older
people. Angela commented that a wide definition that did not exclude older
people would be considered.
Allister Short referred to the correspondence from Councillor Aitken and
commented that NHS Lothian is not necessarily involved in all Neighbourhood
Partnerships. It was acknowledged that there was no explicit link between the
Neighbourhood Partnerships and the Edinburgh Partnership and that this was
something that needed to be clarified.
It was recognised that, post September, the position is still unclear. It was
accepted that the next few months were important, and the way forward needed
to be communicated clearly to all parties concerned.
1. It was noted that considerable progress had been made in developing
the investment strategy for the Fairer Scotland Fund.
2. To agree an initial allocation of the Fairer Scotland Fund as detailed in
3. To agree a minimum funding threshold of £10,000 per project unless at
least an equivalent level of matched funding is levered in. In such cases
the total value of the activity should be £10,000 or over. Shulah Allan’s
concerns are noted.
4. To adopt the draft guidance for the investment of the Fairer Scotland
Fund as detailed in Appendix 4.
5. To agree to safeguard an element of Fairer Scotland Fund to match fund
activities in the recently successful European Structural Funds bids.
(Details to be reported to the next Board meeting)
6. To agree to the allocation of £5,287.00 to allow Risk Assessments for
work experience placements on the Jet Programme as identified in
7. To agree to refer the Board’s decisions on this report to the Council’s
Policy and Strategy Committee on 10th June 2008.
8. To agree to convene a special meeting of the Board on 20th June to;
consider and agree a preferred methodology for the application of the
Edinburgh Index, consider and agree the draft final submission to the
Scottish Government setting out the strategy for the investment of the
Fairer Scotland Fund and note the deadline of 30th June 2008 for this
6. EPiC Proposal – Cultural Partnership
The Board was informed that the proposed Access to Sport and Culture in
conference would now be held on the 2 October 2008.
1. To endorse the proposal.
Partner Information Sharing
7. Edinburgh Business Assembly
Brendan Dick was unable to attend due to jury service. It is hoped that he will
provide an update on the Business Assembly’s activities, and major issues facing
Edinburgh to the Board meeting in August.
8. Post Office Closures
Norma gave a brief summary on Post Office closures as considered by the
Council on 1st May. There was a degree of concern on the process involved in
deciding closures. Edinburgh’s area target was a 20% cut. If any one Post Office
is saved another will have to take its place. The public consultation phase will
commence on 19 August and additional parties can be added to the existing
consultation list. Lessons learned from English local authorities will be
communicated to the Council at the end of June. The consultation phase will tie
with the next Edinburgh Partnership Board meeting, where consideration could be
given to an Edinburgh Partnership response to the consultation.
9. To consider items of any other business
9.1. COSLA – Scottish Government Joint Commitment to Community Empowerment
This joint statement was circulated for information. It reinforces the commitment
to community empowerment, and identifies the planning role for CPPs.
1. To receive a further report on the Community Empowerment Action
Plan and its roll out.
9.2. George Pitcher from the Community Representatives Network asked to speak
regarding the FSF item. He commented on the lack of community consultation in
considering the way forward for the fund, and a perceived notion from some
projects that their money has been hijacked. Jenny reconfirmed that the Scottish
Government had allocated the Fairer Scotland Fund to the Edinburgh
Partnership for the purposes of tackling poverty. Jenny was happy for George to
arrange a meeting with her to air his concerns.
9.3. Norman Bonney commented on the increasing recognition of Community
Councils by the Council. He offered to draft a joint communication statement on
how Community Councils engage with the Council. Jenny thanked Norman for
Dates of Next Meetings:
10. Friday 20 June 2008: 14.00 – 16.00, Mull Room, Gillis Centre, 100 Strathearn
Road, Edinburgh, EH9 1BB, Tel 0131 623 8933 – FSF Special Meeting.
11. Thursday 28 August 2008, 2.00 – 4.00 pm. Venue Lothian & Borders Fire &
Rescue Service HQ, Lauriston Place, Edinburgh, EH3 9DE, Tel 228 2401.