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ZEMS (Zillion Technology Services)
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ZEMS (Zillion Technology Services) Presentation Transcript

  • 1. Zillion’s Educational Institute Management System For Efficient. Smart. Innovative. Institutions…
  • 2.  Zillion is a leading Technology Services Consulting provider of a variety of IT Services since 2000 – www.zilliontechnology.com Headquartered in India (Mumbai) Zillion is a Big share Services (P) Ltd. Group Company, which is among the top three Registrar of Companies in Maharashtra - www.bigshareonline.com A distinguished portfolio of Software Products/Solutions  ZEMS (Zillion Education Management System)  ZWAL (Zillion Warehouse & Logistics Management Solutions)  VMS ( Visa Management & Manpower Consultancy)  BOSS ( Comprehensive Online Solution for Registrars & Corporate for Shares Management)  CRM ( Customer Relationship Management) Group has an envious list of more than 400+ customers in India & abroad Client list includes Laysec (US), C-Media (Greece), Quality Funding (US), etc. to name a few
  • 3. CHALLENGES FACED BY AN INSTITUTE An institutes faces multiple problems in managing their daily operations. Integration and accuracy of information flowing within and across departments is a serious concern. For optimal management and utilization of resources, a comprehensive system needs to be put up in place. ZEMS (Zillion Education Management Solution) is one such system to fulfill those requirements.
  • 4. MODULAR ARCHITECTURE MANAGEMENT INFORMATION SYSTEM Students Time Table SMS Alerts Info & Mgmt Admission Vehicle Mgnt Examination CORE MODULES Tracking ManagementPLUGINS Staff IP / CCTV Management Library Surveillance Course Management Management Payroll Vehicle Tracking Fee System Collection Website Financial Attendance Collaboration Accounting Management
  • 5. Student Info & Admission Mgmt. Staff Management Fees Management Attendance ManagementCORE MODULES OF ZEMS Time Table Mgmt Examination Management Library Management Payroll Management Accounts Mgmt
  • 6. Admission Process Student Info &In Brief: Details of the admission process and supporting document Admission Mgmt.storingDescription: In this module, the form details related to student, parents Staff Managementand siblings are captured. Supporting documents in image form arestored in the system for quick access and can be printed. Manages theregistration and admission process. Fees ManagementDetails of student are captured like:- GR No. Attendance Management- Personal details- Family details Time Table Mgmt- Previous educational details- Certificates Examination Management- Photo upload- Contact details Library Management- Printing of Students ID cardsAdvantages :- GR No.-wise report can be passed on to the concerned body Payroll Management- Electronic documents can be accessed at any given point- Easy Documents Tracking Accounts Mgmt- Makes office paperless- Maximum accuracy and immense savings on time
  • 7. Staff Management Student Info & Admission Mgmt. Staff Management Fees Management Attendance Management& REPORTS Time Table Mgmt Examination Management Library Management Payroll Management Accounts Mgmt
  • 8. Fees Management Student Info & Admission Mgmt.In Brief:This module provides student fee billing , calculates the pending fees, Staff Managementlast fee payment details, deductions, fee collectionmonthly/quarterly/half yearly/yearly Fees ManagementAdvantages:- Saves staff’s time in issuing receipts Attendance Management- Data entry and financial record.- Efficiently tracks the details of fee receipts and balance payments Time Table Mgmt- Fine Collection of late payment fees Examination Management Library Management Payroll Management Accounts Mgmt
  • 9. Attendance Management Student Info & Admission Mgmt.A Smart Solution for Senior Management, Faculty and StudentsAdvantages Staff Management-Help Your Faculty Be More Effective- Transparent Student Attendance for Enhanced Academic Fees ManagementParticipation- Involve Parents & Guardians - Spend less to Inform, Update Attendance Management- Customize it to your Specific Courses- View & Print All Detailed Reports ( Daily – Weekly – Monthly – HalfYearly – Annually – Semester Wise & many more) Time Table Mgmt Examination Management Library Management Payroll Management Accounts Mgmt
  • 10. Time Table Management Student Info & Admission Mgmt.In Brief:- It generates most suitable time table either automatically orinteractively Staff Management- One time activity- Alternate staff suggestion incase of staff on leave Fees Management- Parallel allocation of subjects, classes, courses, semesters etc. Attendance ManagementAdvantages:- Immense savings in time Time Table Mgmt- Mandatory weekly subject periods for a Course & Staff can bepredetermined- Timetable for all staff can be generated Examination Management- Organizational efficiency Library Management Payroll Management Accounts Mgmt
  • 11. Examination Management Student Info & Admission Mgmt.In Brief:- Form filling Staff Management- Hall ticket generation- Examination evaluation Fees Management- Marks calculation- Grading Attendance Management- Mark sheet printing- Summary report Time Table MgmtAdvantages: Examination Management- Mark sheet generation- Easy access of students database, marks, grading, evaluation Library Management- Organizing examination, students performance analysis- Easy printing of mark sheet and other related document Payroll Management Accounts Mgmt
  • 12. Library Management Student Info &This module has mixed blend of functionalities and technology that Admission Mgmt.abundantly meet the automation requirements on any growing School,College, or Corporate Libraries & Resource Centre and its covering allthe operation of Libraries of different sizes. Staff ManagementFeatures- Book Acquisition Fees Management- Cataloguing- Circulation Attendance Management- OPAC(Online Public Access Catalogue)- Integrated Book Barcode & Member Bar code with Member CardPrinting Time Table Mgmt- Stock Verification- Budget Monitoring Examination Management- Different types of report generation Library Management Payroll Management Accounts Mgmt
  • 13. Payroll Management Student Info & Admission Mgmt.In Brief : Payroll Processing of StaffDescription : The Leave structure is based on the Calendar Year & Staff ManagementSalary structure is based on the Financial Year. Based on the Salarystructure the payroll process is initiated. The system controls themonthly processes and the preparation time is only for entering the Fees Managementleave details i.e., PL, CL, SL & LWP. The payroll processes is followedby pay slip printing, salary booking and release of salary & otherliabilities. Attendance ManagementAdvantages: Time Table Mgmt- Pay slip printing. Examination Management- Monitoring of leave balance and salary register at any given time.Payable monitoring. Library Management Payroll Management Accounts Mgmt
  • 14. Account Management Student Info & Admission Mgmt.In Brief: Overall accounting of Income and ExpensesDescription: The cash inflow is directly accounted from the fee Staff Managementcollection module and the cash outflow is directly accounted from thepayroll & purchase module. Other Income & Expense is controlled fromDebit & Credit voucher options. The adjustments and bank to bank Fees Managementtransfer is controlled from Journal & Contra voucher options.Advantages: Attendance Management- The account balance of account heads and banks can be checked atany point of time Time Table Mgmt- Obtain system-generated vouchers- The account heads listing and trial balance listing will help in speedy Examination Managementaudit by the CA Library Management Payroll Management Accounts Mgmt
  • 15. TechnologyFront End Visual Studio 2008 ASP.NET 3.5 C#. Net (language) HTML for page designs Java Script for validations Ajax – to avoid flickering and for online validationsBack End Data base –SQL Server 2005
  • 16. WEB SERVER AdminParents Internet Server PrincipalAlumni Teachers OtherStudents Intranet Departments ServerCLIENTS CLIENTS RDBMS
  • 17. ZEMS Plug-ins
  • 18. Web Collaboration Parents Login for Performance Evaluation SMS Alerts to parents highlighted as Marketable feature for Schools Social Message by school: Advantage of using Software
  • 19. ALUMUNI PROSPECT LOGIN STUDENTS LOGIN PARENTS LOGIN STAFF LOGIN LOGINREGISTER FOR APPLICATION DASHBOARD DASHBOARD DASHBOARD DASHBOARD ATTENDENCE ONLINE APPLICATION ATTENDENCE DETAILS ATTENDENCE DETAILS EVENTS DETAILS HOME WORK HOME WORK EVENTS PHOTO GALLERY ONLINE SUBMISSION: Upload Documents EVENTS EVENTS MY TIME TABLE VIDEO GALLERY Application Fees MY TIME TABLE TIME TABLE HOLIDAY LIST VIEW EVENT LIVE INTERVIEW SCHEDULE HOLIDAY LIST HOLIDAY LIST PHOTO GALLERY LIVE CHAT ADMISSION STATUS PHOTO GALLERY PHOTO GALLERY VIDEO GALLERY MY ACTIVITIES VIDEO GALLERY VIDEO GALLERY VIEW EVENT LIVE MY MAILBOXADDMISSION ADDMISSIONAPPROVED REJECTED UPDATE VIEW EVENT LIVE VIEW EVENT LIVE LIVE CHAT CONTACT DETAILS ADMISSION FEES LIVE CHAT LIVE CHAT MY ACTIVITIES ACCOUNTS SMS ALERT SMS ALERT STUDENT REGISTRATION DETAILS CONFIGURATION CONFIGURATION ADMIN LOGIN NO. MY MAILBOX LOGIN DETAILS MY VISION FOR MY MY ACTIVITIES CHILD UPDATE CONTACT SYSTEM VEHICLE TRACKING DETAILS CONFIGURATION VEHICLE TRACKING ONLINE PAYMENT FEES DETAILS PAYMENT GATEWAY FEES DETAILS MY MAILBOX MY MAILBOX APPLICATION FEES UPDATE CONTACT UPDATE CONTACT ADMIOSSION FEES DETAILS DETAILS OTHER FEES EXAM RESULTS EXAM RESULTS WEB COLLABORATION
  • 20. SMS Plug-inSMS Plug-in : SMS (Short Message Service) based interactive system is a One/ two wayinformation broadcasting tool to provide Institute/ Organization related information to thestudents/ parents/ visitors / Alumni on their Mobile Phones using SMS facility. SMS tool is veryinteractive and robust system to get information on the mobile phone as and when required.The system can be customized in line with specific needs.Following are the few usages of the SMS base interactive system for Educational Institutions:Result publication on SMSHolidays informationExam Date InformationBus informationExam Date InformationCustomized wishes Admission Confirmations Urgent alerts to parents/studentsFees InformationContact information & AddressFees payment reminders to parentsIndividual SMS messagesStudents Progress Report / Activities Information to parentsDaily attendance for students parents (auto generated)Homework informationGroup SMS messagesNew / Events information
  • 21. PULL SMS SMS request in SMS Request predefined format for required information from MY AS ZEMS e.g. Admission Status etc. ZEMS Work StationInstitute Premise
  • 22. PULL SMS GSM Modem SMS Request Mobile No. Verification Not Verified Verified Read Message In-Correct Format Reply with the Please Query Please Query from Registered Appropriate with Correct Info Response number Correct Format SMS ReplyZEMS Work Station Institute Premise
  • 23. Push SMS SMS Module GSM Modem Dear Parents, Jan 2011 Attendance of Yatin is 22/25 ABC College.ZEMS Work Station Institute Premise
  • 24. SMS Broadcast • Greetings • Performance Update • Announcing Holiday • Updating key Dates • Emergency •And more….
  • 25. Vehicle Tracking System
  • 26. IP / CCTV Surveillance SystemIntranet / Internet based real-time monitoringReal time broadcast of Events
  • 27. RFID System for Library Management
  • 28. Attendance Management SystemSTUDENTS BiometricTEACHING / NON – TEACHING STAFF Smart Card
  • 29. Why ? A web based system Technological Advantage (.Net, SQL Server) Strong Domain Expertise team in Education Industry Integrated Comprehensive Solution with Modular Approach: Plug & Play Quick & Easy Implementation Customizable to meet the specific need of user High level of security Onsite Training Excellent Customer Support (Onsite & Remote) Lower Maintenance Cost Yet, reasonably priced….. Good News ! We are so affordable !
  • 30. BENEFITS Process Simplification Transparency Automation Efficient… Smart… Innovative … Ease of Objectivity Analysis
  • 31. Call us for Demonstration. . .Zillion Technology Services F 21, Ansa Industrial Estate, Saki-Vihar Road, Sakinaka, Andheri(East), Mumbai - 400 072, India Tel : +91-22-40430240 Fax : +91-022-28475207 E-mail: sales@zilliontechnology.com URL: www.zilliontechnology.com
  • 32. Looking forward to be your Technology Partners Thank You