Updated Festival Plan

International Festival
July 2011
Cranford Community College

Artistic Policy
What is the purpose and concept behind our festival?
This festival is an international arts festival which brings the local community together.
The purpose of this festival is to share Cranford’s talent with our communities as it is an international festival. The whole idea of this festival is so that everyone comes together and share each others culture as well as their talents.
What are the requirements that will drive decisions made?
This festival is based around the 2012 Olympics which are being held in London next year. This inspires the festival to have acts which involves different talents from different cultures and countries which reflect that this is an international event. As this is an Arts festival we want to engage our target in a range of different performances including dancing, singing, bands and acting.
Written by ParnyanIslamzadhe

Programme Content
Written by Marie Hughes

Timings for Staff/Students involved
Who needs to be where and at what time on the festival day?
8am – C&M team and staff arrive in school and put on tshirts
8.30 – Bring Sound Equipment to stage area
9am - Ensure stage is set up and decide on tarpaulin (on or off)
9.30am – Decorate stage with materials, balloons and sign
9.45am – Sound Checks
10am – Stage Manager to call Team Meeting reminding all of roles
10.15 – All take positions and check everything is in place
10.30 – Performers arrive in Green Room, Register and inform of plans
10.45 – Practice on stage for performers from outside school
12pm – Parade arrives at stage – Olympic Torch lit by Headteacher
12.10 – Metronomes Start the programme of performances
(See programme of events)
3.45 – Runners and Spare Stage hands clean out DR2, concert Hall, Green Room
4.30 – Stage Pack Down
6pm – Leave
Written by Marie Hughes

Target Audience
Who is the audience
Families, local community, teachers, ex-teachers, students, parents.
What do we know about them?
As we are close to the Heathrow our audience will be from a diverse range of backgrounds.
They range from babies to grandparents – wide range of ages
How does this impact on the types of acts chosen
There would be a variety of acts from different cultures to appeal to all our audience members
Written by NavinaShete

Funding
Written by Zahra Printer

Staging Layout and Dimensions
We are aiming for the stage to be about 8m by 3.5m and for it to be in front of the line of trees in front of the Concert Hall. We will cover the fences of the picnic area to provide a safe secure place to store equipment and a place for performs to warm up.
This leaves about 5 meters for the mats and walkway.
I believe there is a suitable power supply from the concert hall to power the sound equipment. We will provide matts for people to sit on but they may use a chair if they have one. We must make sure there is a suitable walkway for the public which has yet to be agreed.
How much space do we need to leave for walkers by?
How close to the 8m by 3.5 m stage can we have?
Written by George Streather

Canopy
8m
Stage Plan - Layout
5m
Mats
8m
Stage
3.5m
22m
2.8m
4m
2m
Storage
Sides of fence covered to protect equipment
8m
Concert Hall – Overnight storage

Sound Requirements
We don’t need an excess amount of equipment but the basics are: Speakers, Microphone's, Mixer, Amplifier, Power cable, CD player.
We are trying to get a DJ who will play music between acts and run any music the acts require.
At the moment we are unsure as to the type of acts we are going to have so equipment will need to be in ‘reachable’ distance all day.
I don’t think there is a cost involved in using the equipment as I believe we are using the school equipment. This is yet to be confirmed.
Where are we allowed to position the speakers?
Written by George Streather

Specific Sound Equipment Required
Equipment for Acts
Standard Equipment for all acts
PA system with 2 Speakers, two jack to jack cables
6 wireless Clip on mics with 9v batteries
2 wireless hand held mics with 9v batteries
Laptop with Mini jack to phono (lead)
4 wired hand held mics with cables, 4 Mic stands
Extension Cables
Tables with 2 chairs
Keyboard
Amps with jack to jack cables

Staffing on the Day
There are a number of tasks that will need to happen on the day and you need to work out who will do what. Your staffing should include (SSA, BBR. MWQ, CCT and all C&M students)
Written by NavinaShete

Promotional Responsibilities
Written by Michael McCauley

Four Week Plan
Written by NazishHussain

Four Week Plan Continued

Cranford’s Got Talent – Audition Plan
Where is it happening?
It is in the concert hall on Monday 13th Of July
What time?
From 3.30 to 5.30
Who is on the judging panel?
Out of the teachers its Mrs Joyce, Mrs Saroya, Mrs Cartwright and Mr Bray, Out of the creative diploma group( Level 2) Sara and Zahra
What is the layout?
The Teachers will sit together about 3-4 metres away from the stage in a straight line with one of the students either side but with the tables tilted inwards(for both students only)
Audience will then sit 3 metres further back.
What are the roles of each L2 C&M student? (filming, operating sound, introducing acts, Judging, backstage – green room?)
George will operate sound, Micheal will assist as sound technician, Parnyanwill host the acts, Zahra and Navina are runners and Sara will be assisting judges and managing, Nazish and Marie will film performances.
What is the running order for acts?
See next slide
Who will brief acts at beginning of auditions & what will they say? (e.g where should acts sit when they are waiting? Do they have rehearsal time? When will outcomes be announced?)
At the beginning of auditions Marie will say “welcome to Cranford festival auditions, you are excepted to come on stage when your name or the name of the act is called and to stand ready and begin once your track is on or when we give you a queue to start. The green room is where you will wait and rehearse if you want during the whole time in the green room which will be DR2 or sit and wait patiently and when your act Is due on stage we will come in and call you.
During the whole of Auditions we would like you to stay in the green room(DR2) at all times unless asked for, if you need to leave for example to go toilet check with us first as your act might be next and respect all other acts and keep the noise down as it may disrupt people performing. Once auditions have finished we will ell you the following day which of you will perform at the festival, from their we will see how we can improve your act or just keep it the same.
Written by Sara Khan

Audition Schedule
This is the audition schedule that was for all the acts who had put their name down on their sign up sheet, who were now going to take part in their first auditions for whether or not they will be performing at the Cranford International Festival.

Audition Sign Up Sheet
This is sign up sheet for students, which was placed at the school shop or at the hatch for any students who wished to audition to perform at the Cranford International Festival

Judging Sheet
This is judges sheet, in which they were able to make notes on each of the acts making it easier for the Creative and media team to then review back on what the judges thoughts were for each act.

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Updated Festival Plan

by Zahra06 on Jul 12, 2011

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Updated Festival Plan Presentation Transcript