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The Slides for the getting things done workshop

The Slides for the getting things done workshop

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    Gtd  Pair Coachingnet Gtd Pair Coachingnet Presentation Transcript

    • Getting Things Done for IT workshop Yves Hanoulle & Bernard Vander Beken PairCoaching.net www.PairCoaching.net
    • PairCoaching.net
    • We.About()  Bernard Vander Beken Yves Hanoulle Agile Project Coach Agile Software Developer Coaching & Consultancy Services on agile & Team practices @ Deceuninck NV Founder of PairCoaching.net Agile & .NET Community Workshops Invented leadership Workshops Co-organizor XP Days Benelux Won .NET Pioneer Developer Contest Microsoft DevDays 2005 lightning talks organizer Father of Joppe (2002), Bent 2004, Baby 3.1 GTD Initiator (10/2007) Feedback, Questions & Tomatoes Web: http://www.PairCoaching.net Blog: http://PairCoaching.spaces.live.com Slides: http://www.slideshare.net/YvesHanoulle Books: http://www.librarything.com/catalog.php?view=YvesHanoulle Mail : Firstname at PairCoaching.net Mobile: +32 476 43 38 32 Skype: YvesHanoulle
    • You.About()  Who are you?  Name  (Company affiliation)  Title/function  Job responsibility  How do you know PairCoaching.net?  What do you know about GTD?  Other info you like to share?  What is the successful outcome of this course?
    • Facilities  Class hours 9:00 17:30  Building hours 8:15 18:00  Lunch break 12:15 13:15  Restrooms  Phones  Smokers?
    • The agile manifesto Individuals and interactions over processes and tools Working software comprehensive documentation Customer collaboration over contract negotiation Responding to change over following a plan http://agilemanifesto.org/
    • Principles behind the Agile Manifesto Our highest priority is to satisfy the customer through early and continuous delivery of valuable software. Welcome changing requirements, even late in development. Agile processes harness change for the customer's competitive advantage. Deliver working software frequently, from a couple of weeks to a couple of months, with a preference to the shorter timescale. Business people and developers must work together daily throughout the project. Build projects around motivated individuals. Give them the environment and support they need, and trust them to get the job done. The most efficient and effective method of conveying information to and within a development team is face-to-face conversation. Working software is the primary measure of progress. Agile processes promote sustainable development. The sponsors, developers, and users should be able to maintain a constant pace indefinitely. Continuous attention to technical excellence and good design enhances agility. Simplicity--the art of maximizing the amount of work not done--is essential. The best architectures, requirements, and designs emerge from self-organizing teams. At regular intervals, the team reflects on how to become more effective, then tunes and adjusts its behavior accordingly.
    • Agenda 1. Collect stuff in Inbox 2. Is it actionable? 3. What to do with non-actionable stuff? 4. What to do with actionable stuff? 5. How do you know what to do? 6. What is the next action? 7. What to do with the next action? 8. Split defers 9. Process delegates 10. Add next actions to context 11. Review 12. Do 13. The five phases of workflow 14. The natural planning model 15. Tools
    • Agenda 1. Collect stuff in Inbox 2. Is it actionable? 3. What to do with non-actionable stuff? 4. What to do with actionable stuff? 5. How do you know what to do? 6. What is the next action? 7. What to do with the next action? 8. Split defers 9. Process delegates 10. Add next actions to context 11. Review 12. Do 13. The five phases of workflow 14. The natural planning model 15. Tools
    • Collect STUFF in inbox
    • Personal mindsweep list Administration Commitments to  Financial  Spouse  Bills  Children  Banks  Family  Loans  Friends  Taxes  Insurance Borrowed Items Home Projects started not completed Electricity Projects that need to be started Plumbin Volunteer Roofing Garden Flowers Decoration Communications to make/get Buy Furniture Family Lightbulbs Area’s to Organize or clean Friends Attic Upcoming events Garage  Special occasions Computers  Birthdays Software hardware  Weddings backup  Holidays Sports equiments Clothes  Travel Health Care  Weekend trips Doctors Social events Dentists Sporting events Specialists Hobbies Schools
    • Professional mindsweep list Promisses to Other writings to finish  Reports  Boss/partner  Proposals  Colleagues  Articles  Subordinates  Blog  Promotional material  Other people in the organization  Slides  Outside people  Manual  Customers  Reviews  Other organziations Who needs to know about decisions? Communication to make/get Financial  Phone calls  P&L  Balance sheets  Voice mail  Credit line  E-mail Training Seminars  Professional Wardrobe Faxes Storage  Letters Inventories  Memos Legal issues Insurance Personalù
    • Why did we do this?
    • Didn’t you forget anything?
    • What did you collect?
    • You’ve got mail… © Peter Forret http://www.flickr.com/photos/pforret/
    • Agenda 1. Collect stuff in Inbox 2. Is it actionable? 3. What to do with non-actionable stuff? 4. What to do with actionable stuff? 5. How do you know what to do? 6. What is the next action? 7. What to do with the next action? 8. Split defers 9. Process delegates 10. Add next actions to context 11. Review 12. Do 13. The five phases of workflow 14. The natural planning model 15. Tools
    • What is actionable?
    • Is it actionable?
    • Decider  1. Proposer says “I propose [concise, actionable behavior].”  2. Proposer says “1-2-3.”  3.Voters, using either  Yes (thumbs up),  No (thumbs down),  Support-it (flat hand),  vote simultaneously with other voters.
    • Group work
    • Discussion
    • 15 minutes break © http://www.flickr.com/photos/franklouwers/
    • Agenda 1. Collect stuff in Inbox 2. Is it actionable? 3. What to do with non-actionable stuff? 4. What to do with actionable stuff? 5. How do you know what to do? 6. What is the next action? 7. What to do with the next action? 8. Split defers 9. Process delegates 10. Add next actions to context 11. Reviews 12. Do 13. The five phases of workflow 14. The natural planning Model 15. Tools
    • What to do with non-actionable stuff?
    • What to do with non-actionable stuff?  Trash Reference Material Someday/Maybe Picture by http://www.flickr.com/photos/teo/
    • Group work
    • Discussion
    • Agenda 1. Collect stuff in Inbox 2. Is it actionable? 3. What to do with non-actionable stuff? 4. What to do with actionable stuff? 5. How do you know what to do? 6. What is the next action? 7. What to do with the next action? 8. Split defers 9. Process delegates 10. Add next actions to context 11. Review 12. Do 13. The five phases of workflow 14. The natural planning model 15. Tools
    • What to do with actionable stuff?
    • What to do with actionable stuff?  What is the successful outcome?
    • Group work
    • Discussion
    • Agenda 1. Collect stuff in Inbox 2. Is it actionable? 3. What to do with non-actionable stuff? 4. What to do with actionable stuff? 5. How do you know what to do? 6. What is the next action? 7. What to do with the next action? 8. Split defers 9. Process delegates 10. Add next actions to context 11. Reviews 12. Do 13. The five phases of workflow 14. The natural planning Model 15. Tools
    • How do you know what todo? in life and work? What tools do you use? Who uses a TODO list? Who uses a calendar? What do you like about it? What do you dislike about it?
    • What are projects?
    • Lunch Break
    • Agenda 1. Collect stuff in Inbox 2. Is it actionable? 3. What to do with non-actionable stuff? 4. What to do with actionable stuff? 5. How do you know what to do? 6. What is the next action? 7. What to do with the next action? 8. Split defers 9. Process delegates 10. Add next actions to context 11. Review 12. Do 13. The five phases of workflow 14. The Natural planning model 15. Tools
    • What is the next action?
    • What is the next action?  [ ] sharpen pencil  [ ] Call mother (birthday present father) +32 10 02 22 33  [ ]…
    • Group work  Is this the VERY next action?
    • Discussion
    • Agenda 1. Collect stuff in Inbox 2. Is it actionable? 3. What to do with non-actionable stuff? 4. What to do with actionable stuff? 5. How do you know what to do? 6. What is the next action? 7. What to do with the next action? 8. Split defers 9. Process delegates 10. Add next actions to context 11. Review 12. Do 13. The five phases of workflow 14. The natural planning model 15. Tools
    • What to do with the next action?  Do  Delegate  Defer
    • What to do with next actions?  Do Delegate Defer
    • Group work
    • Discussion
    • Do: less then 2 minute action
    • Agenda 1. Collect stuff in Inbox 2. Is it actionable? 3. What to do with non-actionable stuff? 4. What to do with actionable stuff? 5. How do you know what to do? 6. What is the next action? 7. What to do with the next action? 8. Split defers 9. Process delegates 10. Add next actions to context 11. Reviews 12. Do 13. The five phases of workflow 14. The natural planning model 15. Tools
    • Split defers  Tickler  Calendar  Action list
    • Split defers  Tickler Calendar Next Action lists
    • Group work
    • Discussion
    • Agenda 1. Collect stuff in Inbox 2. Is it actionable? 3. What to do with non-actionable stuff? 4. What to do with actionable stuff? 5. How do you know what to do? 6. What is the [very] next action? 7. What to do with the next action? 8. Split defers 9. Process delegates 10. Add next actions to context 11. Review 12. Do 13. The five phases of Workflow 14. The natural planning model 15. Tools
    • Process delegate items
    • Process delegate items Next Action lists? @Waiting for list
    • Group work
    • Discussion
    • 15 minutes break
    • Agenda 1. Collect stuff in Inbox 2. Is it actionable? 3. What to do with non-actionable stuff? 4. What to do with actionable stuff? 5. How do you know what to do? 6. What is the next action? 7. What to do with the next action? 8. Split defers 9. Process delegates 10. Add next actions to context 11. Reviews 12. Do 13. The five phases of Workflow 14. The natural planning model 15. Tools
    • Add next actions to context
    • Add next actions to contexts @Work @... @Read/Review @Anywhere @Phone @Home
    • Group work
    • Discussion
    • Agenda 1. Collect stuff in Inbox 2. Is it actionable? 3. What to do with non-actionable stuff? 4. What to do with actionable stuff? 5. How do you know what to do? 6. What is the next action? 7. What to do with the next action? 8. Split defers 9. Process delegates 10. Add next actions to context 11. Reviews 12. Do 13. The five phases of workflow 14. The natural planning model 15. Tools
    • Reviews Daily Weekly Higher level
    • Agenda 1. Collect stuff in Inbox 2. Is it actionable? 3. What to do with non-actionable stuff? 4. What to do with actionable stuff? 5. How do you know what to do? 6. What is the next action? 7. What to do with the next action? 8. Split defers 9. Process delegates 10. Add next actions to context 11. Reviews 12. Do 13. The five phases of workflow 14. The natural planning model 15. Tools
    • Do I  First by Context  Then, by time available  Then, by energy available (your energy)  Finally, by priority
    • Do II  Predefined work (Do I)  As it shows up  (The 7 habits)
    • Do III  Runway (Current actions)  10.000 feet (current project)  20.000 feet (areas of responsibility)  30.000 feet (1-2 year goals)  40.000 feet (3-5 year visions)  50.000+ feet (life)  GTD focuses on -30.000
    • Agenda 1. Collect stuff in Inbox 2. Is it actionable? 3. What to do with non-actionable stuff? 4. What to do with actionable stuff? 5. How do you know what to do? 6. What is the [very] next action? 7. What to do with the next action? 8. Split defers 9. Process delegates 10. Add next actions to context 11. Reviews 12. Do 13. The five phases of workflow 14. The natural planning model 15. Tools
    • The five phases of workflow
    • Agenda 1. Collect stuff in Inbox 2. Is it actionable? 3. What to do with non-actionable stuff? 4. What to do with actionable stuff? 5. How do you know what to do? 6. What is the next action? 7. What to do with the next action? 8. Split defers 9. Process delegates 10. Add next actions to context 11. Reviews 12. Do 13. The five phases of workflow 14. The natural planning model 15. Tools
    • The natural planning model  1. Purpose/Guiding Principles 2. Mission/Vision/Goal/Successful Outcome 3. Brainstorming 4. Organizing 5. Next Actions
    • Agenda 1. Collect stuff in Inbox 2. Is it actionable? 3. What to do with non-actionable stuff? 4. What to do with actionable stuff? 5. How do you know what to do? 6. What is the next action? 7. What to do with the next action? 8. Split defers 9. Process delegates 10. Add next actions to context 11. Reviews 12. Do 13. The five phases of workflow 14. The natural planning model 15. Tools
    • Tools  paper, folders, labeler, tickler, software, gmail, storage email: search folders + filters + categories/tag/labels  http://www.davidco.com/pdfs/gtd_workflow_advanced.pdf
    • Retrospective  What is the successful outcome of this course?
    • Questions?  Feedback, Questions & Tomatoes  Web: http://www.PairCoaching.net  Blog: http://PairCoaching.spaces.live.com  Books: http://www.librarything.com/catalog.php?view=YvesHanoulle  Slides: http://www.slideshare.com/YvesHanoulle  Mail : FirstName at Paircoaching dot net  Mobile: +32 476 43 38 32  Skype: YvesHanoulle
    • Thank you!! PairCoaching: the way to leading greatness www.PairCoaching.net