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Yuva ppt how to presnt

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  • Volume – can be heard comfortably at back of room Variety – of volume and tone Vocabulary – never swear Don’t let your voice trail off at the end of a statement / question
  • attention to mixed messages (up implies question; down implies conviction & strength) There is a good evolutionary reason for this. It is possible that man first communicated by sung tones, rather than words. Still tone is over four times more important in communication than content.
  • Transcript

    • 1. HOW TO PRESENT A SEMINAR DR.S.YUVARAJAN,M.B.B.S(GOLD MEDALIST) RESIDENT , DEPT OF PULMONARY MEDICINE GMCH, NAGPUR
    • 2. Presentation Skills
    • 3. Presentation Challenges Content Organization Delivery Fear
    • 4. CONTENT
      • Relevant material for audience’s knowledge level
      • Acknowledgement of audience’s wants and needs
      • Sufficient depth in support material
      • Interesting examples for audience
      • Appropriate visual aids
    • 5. ORGANIZATION
      • Introduction
        • DEFINITION OF TOPIC
        • DESCRIPTION OF THAT IN LUCID WAY
        • DESCRIPTION OF THAT TOPIC TO DEPTH
        • RELEVENT EXAMPLES AND MATERIALS FROM TEXTS , JOURNALS , RECENT ARTICLES ABOUT THE TOPIC
        • TRY TO USE MORE FLOW CHARTS FOR BETTER UNDERSTANDING
    • 6.
      • RELEVENT EXPLANATION OF BASIC SCIENCES TO THAT TOPIC
      • CONCLUSION AND SUMMARY
      • REFERENCES
    • 7. DELIVERY
      • Moves comfortably and gestures naturally
      • Looks at each member of the audience
      • Speaks conversationally and enthusiastically
      • Handles visual aids effectively
    • 8. Fear (Being afraid!]
      • Biggest problem when speaking to groups is fear
      • Largely fear of the unknown
      • Reduce fear by reducing the unknown
    • 9. 1) First, Do Your Homework
      • What: Situation
      • Who: Audience
      • Why: Objectives
      • How: Methodology
    • 10. Define the Situation: Is it to …
      • Inform?
      • Teach?
      • Solicit input?
      • Persuade or sell?
      • Stimulate thought?
      What is the most important message that you want your audience to receive?
    • 11. The Answers Will …
      • Determine the material you will use
      • Guide your approach to the presentation situation
      Pitch your presentation to the ‘right level’ of the audience.
    • 12. Define Your Objectives
      • Gives you a goal to hit, a goal to attain as a result of your presentation
      • Do not include anything (data, visuals, examples, etc.) in your presentation that doesn’t help you achieve the objectives
    • 13. 2) Get the Words in Order
      • Introduction
      • Body
      • Conclusion
    • 14. … also means—
      • Tell them what you are going to say.
      • Say it.
      • Tell them what you said.
    • 15. Preparing Your Material
      • Determine your objectives
      • Plan a beginning, a middle, an end
      • Select key ideas and results to be presented
      • Organize the material
      • Enhance with visuals, numbers, examples
    • 16. Introduction (Tell them what you are going to say.)
      • Grab their attention
      • State your purpose
      • Explain your agenda
      • Establish personal benefit
    • 17. Remember to include …
      • Greetings
      • Acknowledgements
      • Agenda
    • 18. Body (Say it.)
      • Help the audience get the greatest amount of information with the least amount of mental effort.
      • Main points (maximum of 7)
    • 19. Conclusion (Tell them what you said.)
      • Summarize main points
      • Ask for specific action
      • Make last words memorable
        • Not ‘any questions?’ (“Question and answer” BEFORE the final statement)
        • Not just ‘thank you’ (Do this in the introduction)
    • 20. Visual Aids Are …
      • Visible (can be seen)
      • Aid (assist; help)
      Don’t automatically improve presentations! Visual Aids …
    • 21. Visual aids play supporting role. Who plays the major role?
    • 22.
      • You
      You! are the expert
      • You
      are the one who was asked to speak
    • 23. Do use visuals to …
      • Focus the audience’s attention
      • Reinforce your verbal message
      • Stimulate interest and add impact
      • Illustrate factors that are hard to visualize
    • 24. Don’t use visuals to …
      • Impress your audience with detail and animation
      • Avoid interaction with audience
      • Make more than one point per slide
      • Present simple ideas that are easily stated verbally
    • 25.
      • Provide outline for audience
      • Provide outline for you
      • Support verbal message with visual images to increase retention
      • Support words with numbers and graphics to increase understanding
      Visuals
    • 26. If yes, what visuals do I need? A visual must be necessary.
    • 27. Preparing Good Visual Aids
      • Appropriate
      • Clear
      • Consistent
      • Dynamic
    • 28. Appropriate (Who is your audience?)
      • Type of visual aid
      • Choice of overall design (‘template’)
      • Choice of graphics/pictures/charts
    • 29. Present one key point per slide
      • … because more than one idea in a slide
        • Distracts the audience
        • Lessens the focus and impact of the message
    • 30. Make visuals big enough to see
      • Up to the last row of seats
      • Should be easy to see
        • … including the labels on charts and tables
      • Highlight areas of a complex diagram or flowchart or organizational chart
    • 31.
      • Large and simple works well!
      • Prefer this size
      • Not this size
    • 32. Make Text and Numbers Legible
      • Use a minimum of 24 point size (This is 34 point)
      • This is 24 point size
      • This is 20 point size
      • This is 14 point size
    • 33. Presenting Text
      • Short bullets work better
        • Short bullets actually are much more effective from a visual standpoint, while still effectively making your point compared to long paragraphs of text (like this paragraph).
      • Don’t ferget to chack your spalling
    • 34. ‘ 5 x 5’ Guideline
      • Maximum of 5 bullet points
      • Maximum of 5 words per bullet
    • 35. When presenting numbers …
      • Maximum of 10 – 15 numbers in a slide
      • Round to whole numbers
      • Prefer graphs over tables of numbers
    • 36. Consistent
      • Background
      • Font
      • Structure
      • Capitalization
      • Spacing
      • Illustrations
      • Colors
      Start with Design Templates in PowerPoint
    • 37. Use Color Carefully
      • Keep consistent theme or template
      • No more than three or four colors per slide
      • Contrasting colors provides maximum visibility
        • Dark colors for background
        • Light color for text
    • 38. Capital Letters …
      • Only for first letter of first word in bullet point
        • ALL CAPS (LIKE THIS) ARE MORE DIFFICULT TO READ
    • 39. Images preferred over text
      • Lists into tables
      • Numbers into graphs
      • Wordy descriptions into diagrams
    • 40. Transitions & Animations
      • Movement
      • Multimedia
        • Sight and sound
      • Stages and steps
        • ‘ Builds’
      • Create interest
        • Guide eye
      • Simplify
      • Organize
    • 41. Using builds and animations
      • Helps explain flow of complex process
      • Keeps audience attention
      • But, too much interferes with the message
        • … so use sparingly.
      • Avoid mixing different slide transition effects
    • 42. How to Use Visuals Some Do’s and Don’ts
    • 43. Talk about what’s on the slide.
    • 44. Give the audience time to see the slide.
    • 45. Enough time …
      • Don’t put too much on a slide!
    • 46. How Many Slides?
      • Give two-minutes for presenting a ‘full’ slide
      • Arithmetic:
        • 10-minute presentation = not more than 5 slides
        • 15-minute presentation = not more than 7 slides
        • 20-minute presentation = not more than 10 slides
    • 47. Important Don’ts
      • Do not read text on slides word for word
      • Do not face the screen and turn your back to the audience when pointing to slides
      • Do not rely on slides completely
        • What do you do when there is no electrical power or when bulb of projector unexpectedly burns out?
    • 48. Uses of Handouts
      • Reinforce important information
      • Summarize action items for the audience to follow-up on
      • Supply supporting data
      Handouts are the place for detailed tables, organizational charts, explanations.
    • 49.
    • 50.
    • 51. A Good Speaker …
      • Knows the presentation material
      • Has verbal and nonverbal skills
      • Expresses confidence
      I am who I am.
    • 52. Show You Know Your Material
      • Use written notes with discretion– don’t read word for word.
      • Manage visual aids smoothly
        • Use pointers
        • Know how to move around in PowerPoint slides view
      • Don’t rush your delivery
      • Handle questions well
    • 53. Effective Public Speaking: 7% Words
      Voice: 38% Tone Inflection Face & Body: 55% Facial Expression & Body Language
    • 54. Verbal Skills: Your Voice
      • Speak clearly
        • Pronunciation
        • Volume
        • Pitch
      • Speak expressively
        • Tone
        • Pace and Speed
        • Timing
      Technical Dramatic
    • 55. Volume
      • Project your voice to be heard—
        • Aim for back of the room
      • Gain maximum attention
        • Say some words louder
    • 56. Tone
      • Emphasis placed on a word to create meaning
      • Variation prevents monotonous presentations
    • 57. Pace and Speed
      • Speed at which speaker presents different topics or thoughts within a topic
      • Speaker adjusts pace according to listeners’ and speakers’ interest
      • Effective speakers change their rate of speed to fit their purpose, content, listeners’ & personal style
    • 58. Timing
      • Go s l o w e r to emphasize major points
      • Pause often & look at audience
      • Give emphasis with voice & body
    • 59. Nonverbal Skills: Face & Body
      • Exhibit physical control
        • Face
        • Hands
        • Feet
        • Space
      • Dress appropriately
      How you look How you move
    • 60. Body Language: Messages You Send Thru-- Facial expressions Posture Gesture
    • 61. Facial Expressions
      • Eyes are the windows to the soul
      • Face is the front of the house
        • SMILE!
        • Act out what you’re saying.
          • Frown
          • Shake your head
          • Raise your eyebrows
    • 62. Posture ‘Do’ Stand up straight.
    • 63. Posture Don’ts
      • Lean on the podium
      • Stand with hands on hips
      • Sway back and forth
      • Stand with arms folded across chest
      • Arms behind back
      • Bury hands in pockets
    • 64. Gestures What to do with hands?
    • 65. Eye Contact Using your eyes
    • 66. Use Your Eyes to …
      • Look at individuals
        • Not one but many
      • Establish eye contact at the end of a thought
    • 67. Eye Contact– Don’t:
      • Look out the window, at ceiling, at wall, at floor
      • Look at one spot
      • Forget to look at the back row
      • Let notes get in the way of eye contact
      • Look over the heads of the audience
    • 68. Image
      • Appropriate attire enhances credibility
      • Your attire is part of your message
      • Wear comfortable clothes
    • 69. Basics of Q&A
      • Anticipate questions
      • Listen to the question
      • Repeat the question
        • Make sure everyone heard the question
        • Make sure you heard the question correctly
      • Don’t guess
      • Keep your answer brief
    • 70. Express Confidence!
      • Smile.
      • Stand up straight.
      • Look your listeners in the eyes.
      • Be yourself.
    • 71. Practice, practice, practice.
    • 72.
    • 73. When Silence Is Golden
      • Wise men think without talking; fools reverse the process.
      • Half of wisdom is being silent when you have nothing to say.
      • We were given two ears and one mouth, so we ought to listen twice as much as we speak.