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Intro to Google Docs
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Intro to Google Docs


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Introduction to Google Docs (Drive) for teachers.

Introduction to Google Docs (Drive) for teachers.

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  • 1. MTEA Presents: Google Docs Google Docs Presented by: Meredith Martin mmartin@mantuaschools.com
  • 2. To get to Google Docs, log into your mail and clickDOCUMENTS at the top of the screen.
  • 3. Create and Search Sort andUpload Docs Settings Document List - items in bold have been modified since you Collections last opened them. The main Google Docs screen.
  • 4. The CREATE button lets you choose your document type. UPLOAD lets youupload existing documents to your Google Docs.
  • 5. Clicking on CREATE gives you a list of items you cancreate.
  • 6. In the UPLOAD menu, you can choose to upload individualfiles, or enable the folder upload.
  • 7. Documents:Well start by creating a simple document.•Click the CREATE button.•Select DOCUMENT.Your document will open in a new tab.
  • 8. Document Title Comments and Sharing File and Formatting Menus Main DocumentYour Document screen works just like most wordprocessors.
  • 9. To give your document a name, click on UNTITLEDDOCUMENT in the top left corner and rename it.
  • 10. NOTES:• Renaming a document does NOT make a new copy of it. If you want to make a copy, go to FILE --> MAKE A COPY, then rename it and edit it.• No need to save: Google Docs saves automatically every few seconds!
  • 11. Click here to choose if people you share with can share the document with others.Sharing is easy! Just click on the blue SHARE button at the top right, andenter email addresses of whoever you want to share with.
  • 12. Sharing Notes:• You can share with multiple people, and remove them from the share list at any time.• You can adjust the level of sharing: o Owner - gives them full powers o Can Edit - they can edit all parts of the document but not delete it. o Can Comment - can add comments but NOT edit the document. o Can View - can see the document but NOT edit or comment.• Sharing is adjustable by individual.• Documents shared with you by other people will show up in your main document list with their name as owner.
  • 13. You will be able to see if anyone you shared with is onlineviewing your document.
  • 14. If someone is online viewing your document, you can open a chat window todiscuss the document while you work.
  • 15. You can add comments alongside the document. Highlight what you want tocomment on and right click to select comment, or go to INSERT -->COMMENT.
  • 16. Click on COMMENTS and choose VIEW COMMENTSTREAM to see all comments. Comments do NOT print!
  • 17. An example of the comment stream.
  • 18. Choose NOTIFICATION SETTINGS on the comments menu to adjust how andwhen Google notifies you about comments.
  • 19. Revision History lets you see all revisions to the document,and revert back to any point.
  • 20. Revisions:• Go to FILE --> SEE REVISION HISTORY to access revisions.• You can choose to show more detailed revisions by clicking the button at the bottom.• You can revert back to any previously saved revision.• You can see who has made what revisions on a shared document.
  • 21. Go to FILE --> PRINT to print your document. You canthen open to print now, or save to print later.
  • 22. Printing in GDocs:Printing is a little different in Google Docs. When you click on PRINT, it gives you the option to open itas a PDF or save it for later. To print, choose OPEN and it will download and open in Acrobat Reader.You then need to click PRINT one more time to send it to the printer.
  • 23. Downloading & Publishing:You can also download your documents to your computer so you can open them in other programs.Simply go to FILE --> DOWNLOAD AS and choose the file type.You can also choose to publish your document and make it viewable by anyone on the web. Go toFILE --> PUBLISH TO THE WEB to make your document public online.
  • 24. Moving On:Now that we have created a document, lets go learn how to organize it, and how to use some of thehome screen tools.Click back on your GOOGLE DOCS - HOME tab at the top of your browser to return to the homescreen.
  • 25. Use the search box to search for specific documents bytitle or keyword.
  • 26. Click on the triangle button at the end of the search menuto get ADVANCED SEARCH OPTIONS
  • 27. The gear icon lets you adjust your display density andmake changes to your global settings for Docs.
  • 28. On the EDITING tab of the SETTINGS menu, enable thenew presentation editor.
  • 29. The SORT button lets you change how your document listis sorted. Default is most recent first.
  • 30. ShareSettings Organize Delete Preview More Menu OptionsSelecting a document in the list gives you more options.
  • 31. The ORGANIZE menu lets you file your document inmultiple collections.
  • 32. The MORE menu has many options.
  • 33. Next, well take a look at Presentations, Spreadsheets, andForms!
  • 34. The Presentation editor lets you create slide shows and issimilar to Power Point.
  • 35. The Spreadsheet editor is similar to Excel.
  • 36. Forms let you publish surveys and collect data online. They automaticallypopulate a spreadsheet with the responses.
  • 37. You can edit any question or add new ones easily. Youcan also select the type of question.
  • 38. The ADD ITEM button lets you choose a new question andtype.
  • 39. The web address for your published form is at the bottomof the screen.
  • 40. An example of a published form.
  • 41. Form data automatically populates a spreadsheet.
  • 42. Form Ideas:• Make a class survey.• Create an online quiz. (There are even tools to make them self-grading available!)• Have students create a survey and graph the results.• Collect information from parents.• Share online and get responses from around the world.• Create class or individual reading logs.
  • 43. The Public Template Gallery has tons of premadetemplates you can use!
  • 44. Other Neat Features Underthe File Menu:• Email Collaborators - send a message to everyone you are sharing your document with.• Email as Attachment - email your document as an attachment.• Print Preview - preview your document before downloading or printing. In Presentations, Print Preview also lets you set up your handouts before printing them.
  • 45. Help! I Need Somebody!If you get stuck, or want to learn more about Google Docs, theres an extensive HELP section. Justgo to more info!(Or, just ask me!)