215 ways to be effective and profitable
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215 ways to be effective and profitable

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Here are 215 hints, tips and suggestions to help make your life more effective and profitable in the future! Take your lifestyle and income to fantastic new levels!

Here are 215 hints, tips and suggestions to help make your life more effective and profitable in the future! Take your lifestyle and income to fantastic new levels!

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    215 ways to be effective and profitable 215 ways to be effective and profitable Document Transcript

    • SPECIAL 215 Ways To Be ACTION REPORT Effective And Profitable Heres a list of tips, tricks, hints and suggestions which will help to make you more effective (and profitable) in the years ahead.A complimentary report provided by an independent BBG… They dont come in any particular order … so read them all … each one of them is a powerful "suggestion" founded on ideas that work!Business Development Specialist Why not grab 15 "interrupt free" minutes, find a comfortable chair … and read Our purpose: the report with pencil and paper at the ready. Mark those points which youTo provide practical intend to put into action and then transfer them to an action sheet for furtherbusiness information discussion and implementation. that works… Guaranteed! You may even uncover matters which clearly relate to your businessIn particular how to: associates and workmates. Mark the items and give it to them for consideration. Increase Sales Reduce Costs Improve Productivity Better Business Attitude And Self-Development Group LtdServing Australian and 1. Will this be the year you dont participate in the frustrating AussieNew Zealand Business. mentality of "shell be right"? In business this attitude manifests itself in BBG Australia any number of different ways: - not adhering to promises. U5, 51 Perry Street Bundaberg, Qld 4670 - making promises that cant be kept Phone: 1300 711 743Phone: +61 412 667 559 - a casual and "half hearted" approach. Fax : +617 3036 6174 2. Adopt a mentality of keeping your word or promise and really work Email: towards meeting deadlines.bbgau@betterbusinessgroup.biz 3. If meeting a deadline becomes impossible, give as much prior notice as is BBG New Zealand possible. 1329 Akatarawa Road 4. Better still; dont make rash promises that you cant keep … this means Upper Hutt 5372. New Zealand planning your approach to the job before you give a qualified time Phone: +64 4 5266880 framework. Fax: +64 4 5264024 5. Make it a habit to learn from your mistakes. Analyse them in a non- Email:bbgnz@betterbusinessgroup.biz judgmental way so that the lessons can be understood for the future. Presented By: 6. Learn from those people who get more done than you do. What are they doing that is different? Why not ask them? Page 1 of 13 Copyright © Fred Steensma
    • 215 Ways To Be Effective And Profitable7. Pre-plan, at least to a minimum, everything that you undertake. Think it through and then do it. As George Washington said, "If I had 9 hours to chop down the tree, I would spend 5 hours sharpening the axe".8. Challenge yourself to do things differently than you have in the past. It provides new ideas and keeps you interested.9. Occasionally sit quietly and do a self assessment of your skills and strengths.10. Frequently ask yourself, "Is what I am doing right now moving me toward my goal?"11. Never think (or talk) of yourself as having a weakness. There is no such thing. You are only referring to a presently undeveloped skill or part of yourself, that if you choose, you can change. You do not have any weaknesses – only untapped potential.12. Live effectiveness in everything you do rather than sporadically applying time management techniques.13. Practise "Stick-to-it-iveness".14. Avoid worry. The majority of things that you worry about, never occur.15. Practice being punctual until it becomes second nature. Not only is it courteous and professional, it will also give you an "edge" over those who arent.16. Before commencing any job task, get your mental attitude "right". Say to yourself, "Im going to tackle this job in a positive and enthusiastic manner".17. Plan for the future but remember to live in the present.18. Do it right the first time. And you do not have to take time later to fix it.19. Make a list of your accomplishments as you go through the day.20. Get over thinking you must do everything yourself.21. When you have an important thought that is not directly related to that on which you are working, write it down. In this way, you wont forget it and you will also no longer be distracted by it.22. Remember, if you think you can or if you think cannot, you are right. Use the self-fulfilling prophesy on yourself. Expect yourself to succeed and you will.23. Accept the personal responsibility of managing your own growth. No-one can do it for you.24. What you do today will determine your readiness for tomorrow.25. What you think about tonight will determine your approach.26. Ensure you stay up to date in your chosen field. In an ever changing world "obsolescence" can occur almost over night. So remember, even if you are on the right track, if you just sit there, you will get run over.27. Join, develop or start up a "master mind" group of say, 4 or 5 like minded people with whom you can openly discuss ideas, problems etc. Dont ever pass up the opportunity to "network".Page 2 of 13 Better Business Group Ltd Copyright © Fred Steensma Australia- U5, Perry St, Bundaberg, Qld 4670 - +61 412-667 559 or 1300 711 743– Email: bbgau@betterbusinessgroup.biz New Zealand- 1329 Akatarawa Rd, Upper Hutt 5372, NZ - +64 4 5266 880 - Email: bbgnz@betterbusinessgroup.biz
    • 215 Ways To Be Effective And ProfitableOrganisation28. Before leaving the office, factory or shop each night … pause for a few minutes and ponder on these questions: - What went right today and why? - What went wrong today and why? - What could I have done better? - Did we set goals this morning and did we achieve them? - What achievements (by myself or staff) should be noted for future reward? - What incidents (by myself or staff) indicate a need for correction or training? - Did we work efficiently today? If not, what were the examples of inefficiency? - Did we honestly serve our customers or clients properly? - Are there any "fence mending" exercises which need to be undertaken in the future? Better still, why not get an exercise book and faithfully record the answers to these questions on a daily basis. They make for an excellent record of your managerial improvement.29. The last function before leaving each night should be to tidy up your work space and ensure that the first job to be "tackled" the next morning is ready and waiting.30. Organise your day around a "call/see/do" list and prioritise these functions: - Who must you call or see as a matter of routine? - Who could you call or see to foster further business? - What functions must be done?31. Prioritise on an urgency scale as follows: - A = Must do - B = Should do - C = Could Do - D = Delegate to somebody else32. Organise your personal and business life around a diary in which all matters are kept. Dont fall into the trap of having some of the information on the wall planner, some of it in the office diary, some of it in your head, some of it in the head of your assistant etc. A good diary system religiously adhered to will guarantee you several extra hours of time a day.33. Avoid over organising your day. Allow flexibility in the daily program. From experience, you will use it ten times out of ten.34. When organising your day dont forget about "you" and your biological clock. Build interesting diversions into your day; schedule plenty of rest breaks etc.35. Get into the mental habit of double checking that all materials are "at hand" before you commence a task. Say to yourself, "Do I have all the things I will need to complete this task?" If not, complete your pre-job organisation before you start.Page 3 of 13 Better Business Group Ltd Copyright © Fred Steensma Australia- U5, Perry St, Bundaberg, Qld 4670 - +61 412-667 559 or 1300 711 743– Email: bbgau@betterbusinessgroup.biz New Zealand- 1329 Akatarawa Rd, Upper Hutt 5372, NZ - +64 4 5266 880 - Email: bbgnz@betterbusinessgroup.biz
    • 215 Ways To Be Effective And Profitable36. When giving or receiving information, dont hurry, take the time needed to truly understand. It prevents future problems and misunderstandings.37. Wrap your job functions around the traditional New Zealand/Australian "workclock".38. Good organisers often arrange to be absent at those times when the business environment is not conducive to quality work. They prefer to trade days – for example, work on Saturday when it is quiet and take a half day off mid week.39. Get into the habit of regularly asking yourself these three questions during the course of the day: - "Am I making the best use of my time, right now?" - "Am I still working towards the overall goal?" - "Can I do this present function more efficiently?"40. When working on a project that you dont like, tackle it in "chunks". Do it for a period of time, then take a break or do something else. Come back to it when youre ready. Keep taking these bite sized pieces until it is completely done.Decision Making41. Dont make decisions which arent yours to make. It wastes time and makes for antagonism within the business.42. When making a decision you are simply choosing from the alternatives. To make the best decision you must be aware of all the alternatives.43. Avoid snap decisions. Move fast on the reversible ones and slowly on the non-reversible.44. Choosing the right alternative at the wrong time is not any better than the wrong alternative at the right time. So make the decision.45. Do your decision making on paper. Make notes and keep your ideas visible so you consider all the relevant information in making this decision. Write down the pros and cons of a line of action. It clarifies your thinking and makes for a better decision.46. Recognise that you cannot know with 100% certainty that your decision is correct because the actions to implement it are to take place in the future. So make it and dont worry about it.47. Use the "OAR" approach in decision making: - O = Objectives you are seeking to attain. - A = the alternatives you sense are available to you. - R = consider the risks of the alternatives you are considering implementing.48. As high as 80% of the decisions you make during the course of the day are unimportant. Maybe somebody else can make them for you, thus freeing up your time.49. Remember that not making a decision is making a decision not to take action.Page 4 of 13 Better Business Group Ltd Copyright © Fred Steensma Australia- U5, Perry St, Bundaberg, Qld 4670 - +61 412-667 559 or 1300 711 743– Email: bbgau@betterbusinessgroup.biz New Zealand- 1329 Akatarawa Rd, Upper Hutt 5372, NZ - +64 4 5266 880 - Email: bbgnz@betterbusinessgroup.biz
    • 215 Ways To Be Effective And ProfitableDelegation And ProcrastinationMake this the year in which you will delegate those unnecessary asks which can be performed byassistants … that is, provided they are trained properly. Use the following processes:50. Create a desire in the assistants to want to take on the responsibility. Express your confidence in their abilities and explain how taking on the functions will benefit them and the business in general.51. Demonstrate the job or function by doing it yourself.52. Explain in minute detail each step of the operation and its necessity. To aid comprehension and later review, consider using a tape recorder or video camera. At the very least, make sure that somebody is taking notes which can be referred to later.53. Get the assistant to perform the task under your guidance.54. As they are performing the various functions, get them to give a running commentary of what they are doing and why.55. Allow the assistant to perform the tasks on their own.56. However, be handy for the first few times to review and correct if necessary.57. Remember to offer encouraging remarks and reward if necessary.58. Insist on yourself and your employees never raising a problem without having first thought about a solution.59. To encourage employees to share this view, your first question to any problem an employee raises should be "what solution do you propose to solve the problem?"60. The employees of a good delegator say, "I have this particular problem and my suggested solution is X, can you please clarify for me"61. The employees of a poor delegator say "I have a problem" ... knowing full well that the poor delegator will say ... "leave it with me".62. Good secretaries (or assistants) will double your effectiveness.63. Poor ones will halve it.64. Make your assistant/s part of the team. Give them background information so that they can understand how you make decisions, what information you draw on, how you anticipate problems, generate ideas, treat people etc. In short, good assistants know precisely how their boss thinks and acts.65. The effectiveness of your assistant can be developed over time … or by a specially convened meeting at which all matters are explained in detail. At this meeting, ask for their input and help … for after all, its a team effort.66. Accept personal responsibility for the fact that you are procrastinating. It is not something that someone else is doing to you.67. Identify the causes of your personal procrastination so you will know what needs to be changed.68. If you determine that habit patterns are causing you to procrastinate, change them.Page 5 of 13 Better Business Group Ltd Copyright © Fred Steensma Australia- U5, Perry St, Bundaberg, Qld 4670 - +61 412-667 559 or 1300 711 743– Email: bbgau@betterbusinessgroup.biz New Zealand- 1329 Akatarawa Rd, Upper Hutt 5372, NZ - +64 4 5266 880 - Email: bbgnz@betterbusinessgroup.biz
    • 215 Ways To Be Effective And Profitable69. The balance sheet approach to overcoming procrastination starts with taking a sheet of paper and drawing a line down the middle. On the left side, list all the reasons why you are procrastinating on this item. On the right side list all the benefits and pay-offs you will receive when the project is done.70. Operate in a “do it now” manner. It helps you prevent procrastination in the first place.71. Clarify your goals and focus your attention on the pay-offs you will get after you go ahead and do the thing you are putting off.72. Finally, we can always view procrastination as just one more thing that can be put off.Managing Others73. Catch people doing things right and congratulate them.74. Giving people recognition generates energy within them which they will then direct toward increased productivity.75. Have regular "focused" meetings regarding the project for which you are responsible.76. Provide adequate instructions. Time is lost if it is not done correctly.77. Train others to do the job. You cannot do them all, nor can others do them if they have not been trained.78. Expect others to succeed. It becomes a self-fulfilling prophesy when you believe others are loyal, dedicated and doing a good job.79. Help others see how they will benefit from doing a job. It aids the motivation process immensely.80. Dont procrastinate in talking to a poor performer. It hurts them, the business and yourself if the situation is not dealt with.81. Dont "over-control". Its frustrating for them and time consuming for you.82. Focus on results, not on activities or personalities.83. Reward people for the results they produce.84. Manage by "walking" around. Your staff will appreciate your accessibility and nothing, but nothing, beats being on the spot.85. Get into the habit of writing a persons name – it will help you to remember it.86. See what people are doing and listen to what they have to say.87. Make quality an obsession, especially on smaller items. Get your team members to share your views on it as well.88. Provide workers with open, direct and immediate feedback on their actual performance as compared to expected performance … and they tend to correct their own deficiencies.89. When things are going well, leave them alone, when a problem occurs – then help.90. Tardiness and absenteeism account for much lost production and effectiveness in organisations. Have a firm policy (in writing) and make sure all people are aware of it.Page 6 of 13 Better Business Group Ltd Copyright © Fred Steensma Australia- U5, Perry St, Bundaberg, Qld 4670 - +61 412-667 559 or 1300 711 743– Email: bbgau@betterbusinessgroup.biz New Zealand- 1329 Akatarawa Rd, Upper Hutt 5372, NZ - +64 4 5266 880 - Email: bbgnz@betterbusinessgroup.biz
    • 215 Ways To Be Effective And Profitable91. Never ignore the concerns of your people. Whilst they may seem trivial to you, to them they could be insurmountable.92. Give employees an opportunity to speak their opinions and suggestions without fear of ridicule or reprisal.93. When change is necessary, get those who will be affected involved in the planning and decision making process. This will increase their commitment to make the changes work.94. Employees are the only resource that can, with training and persistence, appreciate in value. All other resources, depreciate.95. Make it a habit to speak to others as you would wish them to speak to you. Asking "Will you please do this for me?" is guaranteed to get a better response than simply by telling them.96. Politeness … its a habit worth cultivating.97. A basic employee handbook can answer a lot of questions people have without interrupting you.98. A warm smile and strong handshake break barriers. Smile, it will help you feel better and it is contagious. The whole organisation shudders when the boss is frowning. Likewise ... it smiles when the boss does.99. Create standard operating procedures for specific jobs. It will eliminate repetitious questions.100. Apart from getting people to know "how" to do a job, the managers next function is to explain "why" they are doing the job.101. When "how" and "why" are explained the effectiveness is improved.102. Get others to commit to deadlines by asking, "When can you have that for me?" Of course, write down their response.103. Nail down commitment by asking an individual "Do I have your word that you will have that for me then?"104. Set the stage for co-operation from others by: - introducing the idea - continual stimulation by talking about it - get others to make an investment by having them participate in the planning.105. If you are unable to reach agreement or get a commitment from another person in a meeting, agree to disagree but summarise your understanding in a confirming memo.106. When you appreciate what someone has done – let them know in writing. You can bet the letter will be passed around … which is good PR for you as well.107. Encourage your people to come up with new ideas and ways to do things. Give them credit and recognition for these ideas.108. If a new idea wont work at least praise the efforts of the individual so they will continue to come up with new ideas.109. Once a month meet with each staff member to catch any problems or concerns the person may have before they become a crisis.Page 7 of 13 Better Business Group Ltd Copyright © Fred Steensma Australia- U5, Perry St, Bundaberg, Qld 4670 - +61 412-667 559 or 1300 711 743– Email: bbgau@betterbusinessgroup.biz New Zealand- 1329 Akatarawa Rd, Upper Hutt 5372, NZ - +64 4 5266 880 - Email: bbgnz@betterbusinessgroup.biz
    • 215 Ways To Be Effective And Profitable110. Remember it is results that count – not activities. Generally speaking, getting something done perfectly is not as important as getting it done. Perfection has a high cost and may not be worth it.111. Never criticise an employee in front of others. Have all discussions of a corrective nature in private.Communication And Teamwork112. Get into the habit of sending "thank you" notes and memos. They are appreciated.113. Answer routine memos and correspondence by writing on the original sent to you. Photocopy it for your files and return the original to the sender.114. Use window envelopes so you will not have to write the name and address more than once.115. Avoid excessive memo writing – pick up the phone and get an answer right now.116. Write it down! The shortest pencil is better than the longest memory.117. In communicating with others, identify with whom you want to do what, by when, at what cost and who else will need to know about it.118. Practise the KISS approach to communication – "KEEP IT SHORT AND SIMPLE".119. Take notes whilst you are listening to another individual. In a conference you will find you are able to recall information better if you have taken notes.120. Concentrate 100% of your attention on an individual when you are talking with them.121. Practise what you will be saying in a meeting by talking to your tape recorder whilst driving. Listen to it and then practise again.122. Meet often with your team to assign functions and responsibilities. Use daily "to do" lists to establish priorities. Regularly review performance during the course of the assignment as "re-direction" is often necessary.123. Use visuals, charts, graphs etc. to "focus" the team on the mission, to communicate progress and to monitor performance.124. In any team situation always make sure that the team has a crystal clear understanding of their purpose and the objective in mind. Re-enforcement of this message will be required regularly.125. Ask questions, "Why are we doing these functions?" "What is our purpose in ...?"126. Encourage a spirit of "we can do it together", rather than individual brilliance from just a few. Encourage participation from all team members. At meetings, strive to seek out the comments of the more timid team members. Ask questions like, "Dave, have you any thoughts on this issue?"Page 8 of 13 Better Business Group Ltd Copyright © Fred Steensma Australia- U5, Perry St, Bundaberg, Qld 4670 - +61 412-667 559 or 1300 711 743– Email: bbgau@betterbusinessgroup.biz New Zealand- 1329 Akatarawa Rd, Upper Hutt 5372, NZ - +64 4 5266 880 - Email: bbgnz@betterbusinessgroup.biz
    • 215 Ways To Be Effective And ProfitablePlanning127. Force yourself to plan your business, social and family "lives". If you fail to plan you are, by default, planning to fail.128. Schedule uninterrupted time each day to do your planning.129. Plan for tomorrow, tonight. Your "subconscious" will help organise whilst you sleep.130. Commit your plans to paper in order to capture all of your ideas and to be sure that none of them get lost.131. Keep accurate records of how long it takes to do an activity. You can use this information in future planning. The front of your diary is an ideal place to store this information.132. Plan your day as you shower and dress in the morning.133. Keep a pad and pencil nearby to jot down ideas that you may have.134. Carry a card with your goals written upon it and review your goals at least three times a day.Time Management135. Keep a time log once every six months to determine exactly where your time is going.136. Have something with you at all times to work on. For example, plan your day. Work on a report. Read a page from your book.137. Practise doing only one thing at a time and by making sure it is the right thing to be working on at that particular point in time.138. Get out of bed half hour earlier than you currently do. Use the extra time to plan your approach to the day.139. Think of your time as money. Are you getting a good return on the way you invest or spend it?140. Schedule several short vacations or long weekends. This creates positive deadlines by when you must have projects done.141. Tell your staff about the things they do which causes your time to be wasted. At the same time, ask them to give you an appraisal of the things you do which waste their time.142. Eliminate one "time-waster" a week from your life.143. Avoid "writers vacuum" when composing a report, letter, memo etc. by putting down the skeleton on a rough sheet of paper. Simply write whatever comes into your head. Later on you can begin to rearrange the ideas into a logical sequence.144. Think about the basics: who do you want to address? … What conclusion do you want them to arrive at? … What evidence must you give in order to arrive at conclusions? … What order should you present the information? … How should it be presented so that it is visually attractive?145. Selectively ignore trivial requests and memos. Give all trivial items an aging period. Many will pass peacefully away with no-one asking for them again.Page 9 of 13 Better Business Group Ltd Copyright © Fred Steensma Australia- U5, Perry St, Bundaberg, Qld 4670 - +61 412-667 559 or 1300 711 743– Email: bbgau@betterbusinessgroup.biz New Zealand- 1329 Akatarawa Rd, Upper Hutt 5372, NZ - +64 4 5266 880 - Email: bbgnz@betterbusinessgroup.biz
    • 215 Ways To Be Effective And ProfitableReading146. If the reading material does not specifically apply to you achieving your goals, throw it away.147. Underline and highlight the important parts of what you are reading for future reference.148. Buy books/magazines that you want to read and be ruthless with the contents. Cut out the pages you want to read and file them in a ring binder. Throw the rest away.149. Read the index of a magazine or book first.150. If possible have your reading material pre-read by someone else so only the relevant material gets to you.151. Skim read with a pencil or "highlighter".152. There is a time to stop reading and start doing. Avoid the situation of being over-read and under-done.153. If youre reading more than one daily newspaper as well as watching the news on television, chances are that youre wasting valuable time.Meetings154. Before calling a meeting ask yourself, "Do we have to?"155. Another important pre-meeting question is: "What is the purpose of this meeting and could it be accomplished any other way?"156. Always send an advance agenda to individuals who will be present at the meeting … but use the agenda to elicit thoughts and comments. Likewise, insist on receiving a meeting agenda for any meetings you have been invited to attend.157. Put your agenda in question form. This way, people will have to answer the questions before they attend the meeting. Example: "Is it worthwhile persisting with the XYZ account?"158. Be punctual with meeting starting times. If youre not, you reward attendees who are late and penalise those who arrive on time.159. Use visuals during the meeting. Surveys reveal that visuals are perceived as being more professional, more prepared and more persuasive.160. If the meeting begins to ramble, ask the question: "What is the purpose of this meeting?"161. Brief meetings may be better conducted by standing up. It implies a sense of urgency and people get to the point quicker.162. Use teleconferencing.163. Calculate the cost of your meetings to keep them in perspective. Like any investment of resources, you expect a good return. Compare the cost of your meetings to this return.164. Have a specific objective for every meeting you attend or call.165. Have the right people in the meeting, otherwise do not hold it. You cannot make decisions when the decision makers are not there.Page 10 of 13 Better Business Group Ltd Copyright © Fred Steensma Australia- U5, Perry St, Bundaberg, Qld 4670 - +61 412-667 559 or 1300 711 743– Email: bbgau@betterbusinessgroup.biz New Zealand- 1329 Akatarawa Rd, Upper Hutt 5372, NZ - +64 4 5266 880 - Email: bbgnz@betterbusinessgroup.biz
    • 215 Ways To Be Effective And Profitable166. Follow the agenda, it is like a contract you have made with other people in the meeting, be sure to stick to the promised items.167. Confirm meetings in advance – you might find out that a change has been made in a location or the timing.168. Consider attending only that part of a meeting that applies to you.169. Let others leave your meeting when their contribution is finished.170. Take personal notes whilst you are in meetings on those things that are relevant to you.171. Meet with vendors or suppliers in the reception area and stay standing. They will get to the point much more quickly.172. Schedule meetings to start just before lunch or before the end of the working day. It is extra incentive to be sure that the meeting ends on time.Crises And Interruptions173. Keep your cool in a crisis. Avoid losing your temper. Problems will not be solved during emotional battles. Avoid reacting in a situation. Take a thinking break, calmly think things through, plan what you intend to do and then take action.174. Learn from each crisis in which you are involved. Make notes on how you are handling it and what lessons were learned. Should it reoccur in the future you will be prepared.175. After a crisis ask yourself three questions: a. Why did it happen? b. How can we prevent it from happening again in the future? c. If it does happen again, how will we handle it?176. When interrupted by another, stand up immediately. They will not sit down.177. When somebody interrupts you, request a verbal agenda by asking: "What is it you want to talk about?"178. Close your door periodically. If somebody needs you they can knock.179. Arrange your room to avoid distractions as other people walk past.180. Consider arriving at the office before anyone else to gain uninterrupted time for planning and top priority tasks.181. Set up an "availability" time for staff and associates.182. Let them know you are very accessible between certain hours. Also let them know the hours you have set aside for "interrupt free" work.183. To get an "interrupter" to leave, stand up and begin walking towards the door. They will follow.184. Have a highly visible clock in your office.185. Tell an "interrupter" that you can only give them five minutes and then set a timer for the meeting.Page 11 of 13 Better Business Group Ltd Copyright © Fred Steensma Australia- U5, Perry St, Bundaberg, Qld 4670 - +61 412-667 559 or 1300 711 743– Email: bbgau@betterbusinessgroup.biz New Zealand- 1329 Akatarawa Rd, Upper Hutt 5372, NZ - +64 4 5266 880 - Email: bbgnz@betterbusinessgroup.biz
    • 215 Ways To Be Effective And Profitable186. Schedule a time during the day when you will accept no interruptions either by phone or by visitors. Have an answering machine that can answer your phone whilst you get some important work done.187. If you chose to keep a visitors chair in your office keep it as far from your desk as possible.188. When wanting to discourage people from just "dropping in", stack a pile of books in the visitors’ chairs.189. Meet people in their office. In this way you control the time-clock. You can leave at your leisure.Health190. Be aware of your biological "clock" and match your workloads with it. Schedule meetings and complex matters when you are operating at optimum performance.191. Regular exercise, particularly walking, will expand the length of time you can operate at optimum performance.192. Alcoholic beverages do depress the physical and mental functioning of an individual. You will be less effective after drinking them. Eat a nutritionally balanced diet to keep yourself in peak condition193. Take periodic rest periods. Just a few minutes "nodding off" at lunch time will refresh you for the rest of the afternoon and improve your effectiveness.194. Stress is not only detrimental to effectiveness; its also a "killer". Recognise the tell tale bodily signs when youre getting over stressed and back off to recuperate.195. Take vacations when theyre due … you will return refreshed and more effective.196. Always find the time to relax, rest, meditate or simply play. It helps to clear and open your mind.197. If you are a "worry wart", keep a list of your concerns for a week so that you can monitor them. When you look back you will see how seldom they eventuate … so why worry … it only "burns" up energy and time. It also distracts you from concentrating on the important things.198. In stressful situations avoid caffeine, sugar and alcohol. "Chemically" they dont help at all.199. Dont let irksome "things" go until you reach frustration overload … catch them as early as possible and make the corrective changes.Page 12 of 13 Better Business Group Ltd Copyright © Fred Steensma Australia- U5, Perry St, Bundaberg, Qld 4670 - +61 412-667 559 or 1300 711 743– Email: bbgau@betterbusinessgroup.biz New Zealand- 1329 Akatarawa Rd, Upper Hutt 5372, NZ - +64 4 5266 880 - Email: bbgnz@betterbusinessgroup.biz
    • 215 Ways To Be Effective And ProfitableTravel200. Before travelling, ask the golden question: "Is there any way this could be done besides my having to travel?"201. Consider the alternatives to travel: E.g.: telephone, mail, fax, e-mail, teleconferencing or maybe somebody could go in my place.202. Confirm meetings before travelling to them. Ensure they are as originally planned and there are no misunderstandings.203. Before you leave for the appointment, leave instructions on where you are going and how you can be contacted.204. Use travelling time effectively. Listen to CD’s whilst driving in the car. Carry calculators, dictaphones, pens, notebooks etc. so you can be productive en route. Keep a pad of paper and biro in your car for jotting down ideas205. Keep a manila folder for each place you will visit on a trip in which all related information can be stored.206. Carry a notepad in which to record details of all expenses. Receipts and other supporting information can be stored in an envelope.Family And Home207. Before going to sleep each night, review your goals and any challenges facing you. Your subconscious will work on these projects for you whilst you sleep.208. Have a pen and pad by your bedside to record those inspirational ideas.209. Get up fifteen minutes before others to first relax and plan your day.210. Keep your spouse informed of your work schedule.211. Determine at night what you will be wearing next morning and set it out that night.212. Use a family calendar to keep track of all family events, commitments, birthdays etc. Keep it in a prominent position so that everyone can make notes as to who needs to be where and when.213. Arrange a centralised message point that everyone utilises.214. Make job lists for each family member. Have a “Home To-Do" list of things that need to be done around the home.215. Plan TV watching a week ahead to be more selective in the types of programmes viewed. Better still, dont turn on the television at all, use the time to communicate with your family.Page 13 of 13 Better Business Group Ltd Copyright © Fred Steensma Australia- U5, Perry St, Bundaberg, Qld 4670 - +61 412-667 559 or 1300 711 743– Email: bbgau@betterbusinessgroup.biz New Zealand- 1329 Akatarawa Rd, Upper Hutt 5372, NZ - +64 4 5266 880 - Email: bbgnz@betterbusinessgroup.biz