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Helping You Manage Your Lifestyle   Time Management
 

Helping You Manage Your Lifestyle Time Management

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Intigrates accelerated learning techniques and is run in an informal style involving individual and group activities. The emphasis is on practical strategies to use both personally and professionally.

Intigrates accelerated learning techniques and is run in an informal style involving individual and group activities. The emphasis is on practical strategies to use both personally and professionally.

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    Helping You Manage Your Lifestyle   Time Management Helping You Manage Your Lifestyle Time Management Presentation Transcript

    • TRIPLE SUMMER TREAT TIME MANAGEMENT “ Time is FREE but it is PRICELESS”
    • LET’S TAKE THE 3rd STEP Time is of the Essence!!!
    • MANAGING YOUR TIME & PRIORITIZING YOUR LIFESTLE TODAY!!! Things which matter most must never be at the mercy of things which matter least…
    • What is TIME Management???
      • What you accomplish during a 24-hour period depends on your own motivation, your energy, your skills and abilities, and other resources.
      • Effective Time Management
      • is not a way to make you work harder and longer, but a means to help you work smarter to complete your work more easily and rapidly.
    • External Time Wasters
      • Be aware of ways others or the environment waste your time:
      • Interruptions, especially email
      • Office socializing
      • Too many meetings
      • Unscheduled visitors
      • Poor work environment
      • Unclear goals
      • Trying to get cooperation
      • Bureaucratic “red tape”
    • Internal Time Wasters
      • Be aware of ways in which you waste your own time:
      • Procrastination
      • Lack of planning
      • Lack of priorities
      • Indecision
      • Slow reading skills
      • Physical or mental exhaustion
      • Not being able to say “no”
      • Messy work areas
    • BENEFITS of Time Management
      • Successful
      • Healthy
      • Efficient
    • Obstacles to Effective Time Management 1:
      • Vague objectives
      • Inability to say “NO”
      • Disorganization
    • Obstacles to Effective Time Management 2:
      • Interruptions
      • More Interruptions
      • Periods of Inactivity
    • Obstacles to Effective Time Management 3:
      • Stress and fatigue
      • All work and no play
      • Too many things at once
    • What can YOU do???
      • Recognize that obstacles exist
      • Identify them
      • Employ strategies to overcome
    • Setting YOUR goals Specific Measurable Achievable Realistic Time-based
    • SET GOALS
      • The first, and most important strategy you can employ to manage your time is to set clear goals for yourself.
      • Effective goals share a number of characteristics in common.
      • Effective goals are: S.M.A.R.T
      • Specific
      • Measurable
      • Achievable
      • Realistic
      • Time-based
    • TAKING STEPS TO PRIORITIZE Do Delegate Delay Delete
    • 4 D’s in PRIORITIZATION…I
      • D o – Determine from the list the things you think are most important to accomplish, and are things you should do yourself.
      • D elegate – Remember that there many like you in the world though created unique, you most probably share the skills, experience, and motivation to carry out a wide variety of tasks.
      • D elay until another time – Some things can wait.
      • D elete –An effective individual, you must know when to concentrate on the important and eliminate the rest.
    • TRIPLE A’s to Prioritize…
      • It is important when you have prioritized your tasks that you:
      • A ddress the urgent
      • A ccomplish what you can early
      • A ttach deadlines to things you delay
    • The Key to Being Organized "The only limit to our realization of tomorrow will be our doubts of today."
    • ORGANIZING YOURSELF
      • Start with a Yearly Calendar
      • Don’t forget to schedule in time to satisfy all roles
      • Consistently Develop Weekly and Daily Plans
    • Life &Time Lessons TIME = LIFE MASTER YOUR TIME MASTER YOUR LIFE
    • Just Say “NO”
      • To be able to say “NO” you will have to accept these three principles:
      • I realize that I can’t do everything
      • I won’t agree to undertake a task or project that I know I will not be able to complete in the timeframe required
      • I will not make commitments that are not consistent with the goals and objectives I have set for myself
    • Using your Waiting Time
      • Another personal time management skill is to make good use of your “waiting time.”
      • Think about all of the things you could accomplish if you could make use of this time.
    • Concentrate on the Current
      • Concentration can be difficult when you have a lot on your mind.
      • Your time will be better spent if you are able to:
      • Focus on your goal
      • Tune out interruptions
    • Your Personal Prime Time
      • Everyone is different.
      • Everyone has a
      • “ personal prime time”
      • When you plan your tasks, think about your own “prime time.”
      • If you do your best work early, plan to do the routine tasks later in the day and concentrate on the more challenging tasks when you are at your best.
    • REWARDS…REWARDS…REWARDS…
      • Celebrate the achievement of your goals to maintain a healthy balance in life between work and play. Reward yourself when you complete a task or finish a project.
      • Celebration is a vital part of all project management either it be for work or for your personal achievements. No matter how tight your schedule looks, this is TIME WELL SPENT!
    • Overcoming….. The NASTY!!! Procrastination: often called the “ Thief of Time"
    • DEFINITION
      • PROCRASTINATION –
      • is a type of behavior which is characterized by deferment of actions or tasks to a later time.
      • LIFE LESSON
      • ~@~
      • Overcoming procrastination
      • is essential as procrastination
      • will start to interfering with
      • your goals in your work and
      • personal life.
    • EXCUSES!!!
      • There are many reasons that you may procrastinate.
      • Poor time management, anxiety about a certain task and being bored by a certain task are just a few of the reasons that people procrastinate.
      • In the end, procrastination frequently leads to more stress.
    • MOMENTUMS
      • Can you approach the task differently?
      • Be sure you have what you need
      • Plan, plan, plan
      • Break it down
      • Boost yourself up
      • Reward yourself
    • K.I.S.S. - Keep It Simple Sweetie Life is intended to be simple, so why complicate it ???
    • K.I.S.S. - Keep It Simple Sweetie
      • CONTROL YOUR TIME
      • DON'T SWEAT THE SMALL STUFF
      • GET HELP
      • CLEAR OUT THE CLUTTER
      • TAKE CARE OF YOU
    • Your Step to a Healthier Lifestyle…
      • Remember that your life is blessed with many different aspects.
      • Keep them all in balance, and they will all be of much greater value to your lifestyle.
    • SUMMARY "A wise person does at once, what a fool does at last. Both do the same thing; only at different times."
    • Changing effective time management habits takes time and effort …
      • KNOW WHAT YOU WANT FROM YOUR TIME
              • S pecific
              • M easurable
              • A ttainable
              • R ewarding
              • T imely
    • Goals & Efforts
      • LEARN TO SEE THE DIFFERENCE BETWEEN URGENT AND IMPORTANT
      • KNOW AND RESPECT YOUR PRIORITIES
    • Your Plan in Action
      • Convert your goals into a system of specific actions to be done. The first significant point of planning is the planning process itself.
      • Also remember that planning and related time management tips work best when you review your plans regularly.
      • Your Schedule & Your Time
      • SCHEDULE TIME FOR YOUR TASKS
      • KNOW HOW YOU SPEND YOUR TIME