Helpful Tips for Microsoft Outlook
<ul><li>Startup View </li></ul><ul><li>Task View Fields </li></ul><ul><li>Archive Email </li></ul>Table of Contents:   1. ...
Select ‘Tools’ and  Click ‘Options’ Under the Other tab, Click ‘Advanced Options’ Browse for preferred pane and click ‘OK’...
Calendar View  <ul><li>Prioritize:  </li></ul><ul><li>High </li></ul><ul><li>Normal  </li></ul><ul><li>Low </li></ul>View ...
The “TaskPad” Decide what information your TaskPad will display and categorize the task by priority.  1. Startup View   | ...
Select the fields  you prefer & eliminate unnecessary fields 1. Startup View   |  2. Task View Fields   |  3. Archive Email
To define your  Task View Fields… 1. Startup View   |  2. Task View Fields   |  3. Archive Email
Customize  “Fields”  to display on your calendar view. 1. Startup View   |  2. Task View Fields   |  3. Archive Email
Customize  “Group By”  to place higher priority tasks at the top of your To-Do list. 1. Startup View   |  2. Task View Fie...
Customize  “Sort”  to display tasks in order of “start date” 1. Startup View   |  2. Task View Fields   |  3. Archive Email
Clicking on  “Filter”  will help you identify which task to display 1. Startup View   |  2. Task View Fields   |  3. Archi...
Filter 1:  Show tasks started  on or before  today. 1. Startup View   |  2. Task View Fields   |  3. Archive Email “ Filte...
Filter 2:  Do NOT show completed tasks. 1. Startup View   |  2. Task View Fields   |  3. Archive Email “ Filter” continues...
Filter 3:   This condition keeps on the list tasks even if one forgets  a DATE  (otherwise they will be hard  to find.)   ...
Customize   “Other Settings”  to select your preferred font size, style, grid lines and reading plane position 1. Startup ...
Archiving  your email will speed up your email service. 1. Startup View   |  2. Task View Fields  |   3. Archive Email “ A...
Select a date to start having your email archived.   Archived  emails can be retrieved.  1. Startup View   |  2. Task View...
Select the  “Other”  tab to setup AutoArchive to your specifications . Auto-Archiving  emails: 1. Startup View   |  2. Tas...
The AutoArchive settings  allow you to determine how  many days between each archiving action.   1. Startup View   |  2. T...
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Xvand Helpful Hints

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We hope you enjoyed the Outlook Productivity Training session, and found it useful.

Here are a few helpful hints that will assist in some of the items we discussed during the Outlook presentation

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  • I am not here to train you on Outlook- I know most of you already use it and are probably comfortable with many of its functions. I am here to assist you to increase control of your time, email, and daily task hopefully to eliminate unnecessary stress. (Present gift) Xvand would like to present you with this book written and autographed by Michael Linenberger discussing using Microsoft Outlook to increase productivity. The concept I would like to present is initiated from this book and should help each and every one of you. It has helped me tremendously already.
  • Xvand Helpful Hints

    1. 1. Helpful Tips for Microsoft Outlook
    2. 2. <ul><li>Startup View </li></ul><ul><li>Task View Fields </li></ul><ul><li>Archive Email </li></ul>Table of Contents: 1. 2. 3.
    3. 3. Select ‘Tools’ and Click ‘Options’ Under the Other tab, Click ‘Advanced Options’ Browse for preferred pane and click ‘OK’ 1. Startup View | 2. Task View Fields | 3. Archive Email Select your “Pane View”
    4. 4. Calendar View <ul><li>Prioritize: </li></ul><ul><li>High </li></ul><ul><li>Normal </li></ul><ul><li>Low </li></ul>View TaskPad in the “Calendar view” 1. Startup View | 2. Task View Fields | 3. Archive Email “ Calendar View ”
    5. 5. The “TaskPad” Decide what information your TaskPad will display and categorize the task by priority. 1. Startup View | 2. Task View Fields | 3. Archive Email
    6. 6. Select the fields you prefer & eliminate unnecessary fields 1. Startup View | 2. Task View Fields | 3. Archive Email
    7. 7. To define your Task View Fields… 1. Startup View | 2. Task View Fields | 3. Archive Email
    8. 8. Customize “Fields” to display on your calendar view. 1. Startup View | 2. Task View Fields | 3. Archive Email
    9. 9. Customize “Group By” to place higher priority tasks at the top of your To-Do list. 1. Startup View | 2. Task View Fields | 3. Archive Email
    10. 10. Customize “Sort” to display tasks in order of “start date” 1. Startup View | 2. Task View Fields | 3. Archive Email
    11. 11. Clicking on “Filter” will help you identify which task to display 1. Startup View | 2. Task View Fields | 3. Archive Email “ Filter” continues on next page…
    12. 12. Filter 1: Show tasks started on or before today. 1. Startup View | 2. Task View Fields | 3. Archive Email “ Filter” continues on next page…
    13. 13. Filter 2: Do NOT show completed tasks. 1. Startup View | 2. Task View Fields | 3. Archive Email “ Filter” continues on next page…
    14. 14. Filter 3: This condition keeps on the list tasks even if one forgets a DATE (otherwise they will be hard to find.) 1. Startup View | 2. Task View Fields | 3. Archive Email
    15. 15. Customize “Other Settings” to select your preferred font size, style, grid lines and reading plane position 1. Startup View | 2. Task View Fields | 3. Archive Email
    16. 16. Archiving your email will speed up your email service. 1. Startup View | 2. Task View Fields | 3. Archive Email “ Archiving” continues on next page…
    17. 17. Select a date to start having your email archived. Archived emails can be retrieved. 1. Startup View | 2. Task View Fields | 3. Archive Email
    18. 18. Select the “Other” tab to setup AutoArchive to your specifications . Auto-Archiving emails: 1. Startup View | 2. Task View Fields | 3. Archive Email
    19. 19. The AutoArchive settings allow you to determine how many days between each archiving action. 1. Startup View | 2. Task View Fields | 3. Archive Email AutoArchive sets what is to be accomplished during that archive session (such as deletion of folders and age of emails between archiving.) Clean out items older than Choose the default setting for when you want your items ... &quot; Clean &quot; means to archive — store — items. It does not mean &quot;delete&quot; unless you have ..you select Permanently delete old items.
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