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Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
Storage Options for XML Content
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Storage Options for XML Content

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Teams using XML for structured documents typically need to store many interlinked pieces of content, in a way which supports collaboration and minimizes file-management errors. Options range from free, simple technologies based on the Windows file system to sophisticated component content management systems. In this webinar, we'll review the capabilities of a range of options, including Subversion, WebDAV, and full component content management systems, and discuss what kinds of teams would find each option to be a good fit for them.

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[JustSystems] Oct 7/10 Webinar: Storage Options for XML Content
« on: September 28, 2010, 02:57:24 PM »
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Topic: Storage Options for XML Content

Date: Thursday, October 7, 2010
Time: 11:00 am PT | 2:00 pm ET

Presenter:
Su-Laine Yeo, Solutions Consultant, JustSystems

Teams using XML for structured documents typically need to store many interlinked pieces of content, in a way which supports collaboration and minimizes file-management errors. Options range from free, simple technologies based on the Windows file system to sophisticated component content management systems. In this webinar, we'll review the capabilities of a range of options, including Subversion, WebDAV, and full component content management systems, and discuss what kinds of teams would find each option to be a good fit for them.

Register now at https://justsystems.webex.com/justsystems/onstage/g.php?t=a&d=923434521

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  • 1. Episode 13 Storage Options for XML Content Su-Laine Yeo, Solutions Consultant in 37 minutes
  • 2. <ul><li>XMetaL Author Enterprise 6.0 is now available in Japanese </li></ul><ul><li>XMetaL Reviewer 6.0 available at promotional pricing until December 31, 2010 </li></ul>What’s New
  • 3. <ul><li>Complicated to understand and test </li></ul><ul><li>XMetaL works with a wide variety of options </li></ul><ul><ul><li>We don’t have any particular favorite </li></ul></ul><ul><li>A vendor-neutral expert consultant can really help </li></ul><ul><ul><li>Can’t explain everything today </li></ul></ul>Content storage options Photo: Marcus Gossler
  • 4. <ul><li>Does the system address the risk of edit conflicts ? </li></ul><ul><li>Can I roll back to an earlier version of my document? </li></ul><ul><ul><li>Is the versioning model compatible with linking ? </li></ul></ul><ul><li>What is the cost ? </li></ul>Some common requirements
  • 5. <ul><li>Just the Windows file system </li></ul><ul><li>Windows file system with WebDAV </li></ul><ul><li>Subversion repository </li></ul><ul><li>Content management system with dedicated XMetaL bridge </li></ul><ul><li>Content management system without dedicated XMetaL bridge </li></ul>Five options
  • 6. WINDOWS FILE SYSTEM
  • 7. <ul><li>High risk of edit conflicts </li></ul><ul><li>No version history </li></ul><ul><ul><li>Links broken if you save a file with a new name </li></ul></ul><ul><li>Cost: free </li></ul>Windows File System
  • 8. <ul><li>Just the Windows file system: </li></ul><ul><li>Can be OK if you only have one person working on any particular set of files </li></ul><ul><li>More popular than it should be </li></ul>Who uses it?
  • 9. WINDOWS FILE SYSTEM AND WEBDAV
  • 10. <ul><li>A protocol for transmitting data between computers </li></ul><ul><li>Developed in 1996 to allow editing files stored on web servers </li></ul><ul><li>Also known as “web folders” </li></ul><ul><li>“ Web-based Distributed Authoring and Versioning” – but no versioning </li></ul>What is WebDAV?
  • 11. <ul><li>Edit conflicts: </li></ul><ul><ul><li>If you open a file, it is locked automatically </li></ul></ul><ul><ul><li>Second person can open the file, but will get an error message if they try to save </li></ul></ul><ul><ul><li>Lock is released when you close the file </li></ul></ul><ul><li>No version history </li></ul><ul><li>Cost: free </li></ul>Windows file system and WebDAV
  • 12. <ul><li>On the server: Install web server software such as IIS or Apache, and designate a folder as a WebDAV folder </li></ul><ul><li>On your local machine: Map the WebDAV folder to a drive letter </li></ul><ul><ul><li>Directly in Windows: right-click My Computer icon </li></ul></ul><ul><ul><li>Or optionally, use WebDrive ($60, http://www.webdrive.com) </li></ul></ul>WebDAV with XMetaL
  • 13. Mapping a http:// address to a drive letter
  • 14. Accessing content in the web folder from XMetaL
  • 15. <ul><li>The Windows file system and WebDAV: </li></ul><ul><li>Lack of version history is a big drawback </li></ul><ul><li>Not supported for DITA documents in XMetaL Author Enterprise </li></ul><ul><ul><li>3 rd -party components such as the DITA Open Toolkit do not work over WebDAV </li></ul></ul><ul><li>Doesn’t seem to be a popular option </li></ul>Who uses it?
  • 16. SUBVERSION
  • 17. <ul><li>A free, open-source revision control system </li></ul><ul><li>Install Subversion on a server </li></ul><ul><li>Use the free TortoiseSVN application to copy folders or files from the server to your local machine when you need to work on them </li></ul><ul><li>Subversion does its magic when you use TortoiseSVN to copy files back to the server </li></ul>What is Subversion?
  • 18. <ul><li>Edit conflicts: </li></ul><ul><ul><li>You are alerted about edit conflicts, and given the option to merge files </li></ul></ul><ul><li>Version history is kept </li></ul><ul><ul><li>Links always refer to the latest version of the file </li></ul></ul><ul><li>Requires downloading whole folders to the local machine </li></ul><ul><li>Cost: free </li></ul>Subversion with TortoiseSVN
  • 19.  
  • 20.  
  • 21. <ul><li>Subversion: </li></ul><ul><li>Customer feedback indicates users are generally happy </li></ul><ul><li>If you don’t have complex folder structures </li></ul><ul><li>If merging changes is an OK way to handle edit conflicts </li></ul><ul><li>If you don’t need a CMS, or can’t get one yet </li></ul>Who uses it?
  • 22. CMS WITH DEDICATED BRIDGE
  • 23. <ul><li>Possible features: </li></ul><ul><li>Check-in/check-out </li></ul><ul><li>Version history </li></ul><ul><li>Workflow </li></ul><ul><li>Search </li></ul><ul><li>Security model </li></ul><ul><li>Keeping track of localized content </li></ul><ul><li>Server-side automated publishing </li></ul>What is a CMS?
  • 24. <ul><li>Also known as an “adapter”, “connector” or “integration” </li></ul><ul><li>Enables the authoring tool to read and write to the CMS instead of to the Windows file system </li></ul><ul><ul><li>Works smoothly with the version history features of the CMS </li></ul></ul><ul><li>Sold and supported by either the CMS vendor or the authoring tool vendor </li></ul><ul><li>Supports specific version(s) of the CMS and the authoring tool </li></ul>What is a CMS bridge?
  • 25. Integration of CMS search and properties dialogs into XMetaL
  • 26. Full list at http://forums.xmetal.com
  • 27. <ul><li>Edit conflicts: </li></ul><ul><ul><li>In general, only one person can have a file open for editing at a time </li></ul></ul><ul><li>Version history is kept </li></ul><ul><ul><li>In general, links refer to the latest version of the file </li></ul></ul><ul><ul><li>Some CMSs give you the option to link to a specific version </li></ul></ul><ul><li>Cost: $ to $$$$ </li></ul>CMS with dedicated bridge
  • 28. <ul><li>CMS with dedicated bridge: </li></ul><ul><li>Around half of XMetaL customers </li></ul><ul><li>Essential for big teams </li></ul>Who uses it? Photo: Luke1ace
  • 29. CMS WITHOUT A BRIDGE
  • 30. <ul><li>Check out a file using the CMS user interface, and download it to your local file system </li></ul><ul><li>Upload it back to the CMS and check it in when you’re done </li></ul><ul><li>Edit conflicts and version history: Handled by the CMS </li></ul><ul><li>Cost: $ to $$$$ </li></ul>CMS without a dedicated bridge, via the local file system
  • 31. <ul><ul><li>WebDAV is not designed for this! </li></ul></ul><ul><li>Edit conflicts: </li></ul><ul><ul><li>Varies by CMS, but generally uses WebDAV-style file locking rather than stable check-out </li></ul></ul><ul><li>Version history: </li></ul><ul><ul><li>Varies by CMS. Editing a file may or may not result in creation of a new version. </li></ul></ul><ul><li>Cost: $ to $$$$ </li></ul>CMS without a dedicated bridge, via WebDAV
  • 32. <ul><li>CMS without a dedicated bridge: </li></ul><ul><li>If you need to use a particular CMS and it doesn’t have a dedicated XMetaL bridge </li></ul><ul><li>If using WebDAV: </li></ul><ul><ul><li>Test whether versioning and locking work properly </li></ul></ul><ul><ul><li>Consider possible security issues </li></ul></ul><ul><ul><li>Not recommended for DITA users </li></ul></ul><ul><li>Does not seem to be a popular option </li></ul>Who uses it?
  • 33. SUMMARY
  • 34. <ul><li>In general </li></ul><ul><ul><li>CMS with dedicated XMetaL bridge </li></ul></ul><ul><li>If all you need is a version history and management of occasional edit conflicts </li></ul><ul><ul><li>Subversion with TortoiseSVN </li></ul></ul>Best options
  • 35. <ul><li>Tuesday October 19, 2010. Watch for an announcement at http://forums.xmetal.com. </li></ul>Next 37-minute webinar
  • 36. <ul><li>Global Presence </li></ul><ul><ul><li>700 employees, ‘08 revenues of $135M. </li></ul></ul><ul><ul><li>HQ in Japan; Corporate Offices in Vancouver and EMEA. </li></ul></ul><ul><li>Our Experience </li></ul><ul><ul><li>Established in 1979. </li></ul></ul><ul><ul><li>Market leader with over 2,500 customers. </li></ul></ul><ul><li>Our Expertise </li></ul><ul><ul><li>Global provider of office productivity, information management, consumer & enterprise software. </li></ul></ul><ul><ul><li>Framework for XML-based DITA content creation, integration, visualization and delivery. </li></ul></ul><ul><li>Our Credibility </li></ul><ul><ul><li>Gartner “Cool Vendor” in CM 2008. </li></ul></ul><ul><ul><li>KM World “100 Companies that Matter” 2008 and 2009. </li></ul></ul><ul><ul><li>eContent 100 2007, 2008, 2009 </li></ul></ul><ul><ul><li>IBM CTO Innovation Award 2006. </li></ul></ul>About JustSystems 2,500 Customers, Marquee Brands

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