Ohio rapid response  mass
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Ohio rapid response mass






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Ohio rapid response  mass Ohio rapid response mass Presentation Transcript

  • Rapid Response Where it all starts !!
  • What is Rapid Response?
    • Service?
    • Broker?
    • Partnership Builder?
    • Grant initiator?
    • Source of Emergency Funds?
    • Source of skilled employees?
    • Marketing component?
    • Link to Economic Development?
  • Rapid Response ?
    • How long can you provide onsite services? Start/Finish?
    • WARN related companies make what % of company layoffs?
    • How do companies here of WARN , Rapid Response, OSCC’s?
    • State/ Local coordination?
    • First Questions when meeting with effected company?
    View slide
  • Why more companies aren’t using Rapid Response Services
    • Government program stigma?
    • It’s free - how good can it be?
    • Confidentiality !!
    • What about sabotage?
    • Need to keep layoff information from the employees as long as possible
    • Rapid Response, Who?
    View slide
  • Employer Findings
    • Employers who used Rapid Response services were highly satisfied.
    • Most employers only heard of Rapid Response after filing a WARN notice.
    • Employers would have preferred to have known about Rapid Response services in advance to any layoff plans.
  • Rapid Response initiated programs
    • Response to company closures and layoffs
    • Layoff Aversion/ Company matching
    • Rapid Response (RR) Set Aside
    • National Emergency Grants
    • Trade Adjustment Assistance
    • Early intervention services allow dislocated workers the best chance of re-entering the workforce with the least amount of time and money lost.
  • Rapid Response Locations
    • Boston
    • Leominster
    • Haverhill
    • Brockton
    • Springfield
    • AFL/CIO Union Staff
  • On-Site Rapid Response Services
    • Career Counseling
    • Workshops
    • Job Placement Assistance
    • GED and ESL Classes
  • Rapid Response/ Center Coordination
    • Marketing Efforts
    • Explanation of all Center locations and Services
    • Coordination of On-site Services
      • GED, ESL, Assessment, Workshops, counseling -
    • Rapid Response team completes the One Stop registration at the time of the onsite employee Meeting.
  • Features of a Statewide System
    • Consistency- All Rapid Response staff work as one team , this method insures a consistent level of services will be offered in all layoff and Plant closing situations.
    • Cost Effectiveness- The one team approach allows us to maximize the use of Rapid Response resources. Staff move to where activity is occurring.
    • Customer Choice – The State team is the gateway into any one of the 37 career Centers.
  • Rapid Response /Career Center MOA’s
    • A signed MOA is reviewed each year to insure a seamless delivery of services.
    • The MOA indicates roles and responsibilities which eliminates duplication.
  • Employer Advantages
    • Better working relationship between Employees and Employer
    • Insure productivity
    • Project a better company image
    • Save money: Placement of employees early saves on company unemployment contributions.
  • Employees Advantages
    • Better understanding of how to access services.
    • Access to Workshops
    • Counseling
    • Job Placement
    • Assessment Services
    • Referral to Career Centers
  • Company Evaluation Summary Sheet Company Name: _________________________________________________________________________ Company Contact: ______________________________________Phone: ____________________________ Date: __________________________________________________________________________________ Please rate each item by circling the applicable number on a scale of 1 to 4, with 4 as the highest score. Strongly Agree - 4 Agree - 3 Disagree - 2 Strongly Disagree - 1 Does Not Apply – 0 Rapid Response provided all agreed upon services. 4 3 2 1 0 All services were provided in a timely fashion. 4 3 2 1 0 The employee meeting was effective. 4 3 2 1 0 T he employees were satisfied with Rapid Response services. 4 3 2 1 0 The quality of the services provided met your expectation. 4 3 2 1 0 The Rapid Response services increase morale. 4 3 2 1 0 The onsite services decrease tensions between employees and the company. 4 3 2 1 0 The Rapid Response services improved productivity. 4 3 2 1 0 Rapid Response worked well with company representatives .4 3 2 1 0 The Rapid Response staff was knowledgeable and accommodating. 4 3 2 1 0 I would use Rapid Response again. 4 3 2 1 0 COMMENTS: What can we do to improve our services?
  • Tracking of Rapid Response services
    • All Company information and services
    • All employee registration and services
    • MOSES system Massachusetts One Stop Employment System
    • TAA/RR/NEG- system
  • Division of Career Services
    • Rapid Response
    • Set Aside Funding
  • Workforce Investment Act 1998 (665.340 WIA Sec.134(a)(2)(A)(II))
    • Allows Rapid Response 25% funds to be utilized for additional assistance to local area’s experiencing events that substantially increase the number of unemployed individuals
    • Direct services to participants (such as, intensive and training services) if there are not adequate local funds available
  • Massachusetts Rapid Response 25% Set-Aside Process
    • Additional Assistance Funds are made available for Local Area’s
  • Utilization of Set-Aside Funds
    • Funds for a layoff or layoffs that would be to small to apply for a National Emergency Grant (NEG)
    • For use as a bridge while waiting for NEG funds to arrive
    • Assistance with Trade related companies
  • Proposal Process
    • Rapid Response identifies potential (set-aside) company layoffs and discussion is held with Local Planning team
    • Rapid Response Regional Coordinator meets with Local Planning Team to discuss needs
    • Proposal is developed in coordination with the RR Coordinator , Local Planning Team
    • Proposal is sent to the set-aside committee for review and decision on grant approval
  • Proposal Process ( cont’d )
    • All proposals must meet the criteria outlined in the MA set-aside policy (current policy WIA communication No.06xx) which is under revision
    • The chair person sets up a meeting with the set-aside review committee
    • The committee reviews each proposal and decides whether to approve or deny funding
    • Most proposals are incrementally funded
  • Quick Turnaround Funding
    • Once a proposal is approved the field is notified immediately
    • In addition, the goal of the set aside process is that funding is issued within a two week time frame.
  • Set Aside Committee
    • Rapid Response Manager
    • Rapid Response Regional Coordinators
    • Finance/Monitoring Staff information
    • NEG Staff assistance
    • Trade Staff assistance
    • Local area’s may have representation
  • Grant Tracking
    • All programmatic grant information is captured on the Massachusetts One-Stop Employment system (MOSES)
    • All fiscal information is tracked separately through the finance department (FSR’s)
  • Field Responsibilities
    • Outlined on award letter/statement of work
    • Enter services in MOSES system
    • A Fiscal Spending Report (FSR) needs to be updated on the 20 th of each month on each set aside award
    • Local Area’s need to set up separate set aside grant participant grant tracking in MOSES
  • Building Partnerships
    • Private Outplacement
    • Economic Development
    • Business community
    • Other State and Local agencies
  • Partnering with Outplacement Firms
    • Companies have ongoing relationships with outplacement.
    • Outplacement can benefit from partnering with Rapid Response.
    • Outplacement firms work with companies in the planning of services for upcoming layoffs.
    • One of the questions when first meeting with a company is whether outplacement is involved
  • Linking with Economic Development
    • Sharing information on company closings and layoffs.
    • Sharing information of company expansions.
    • Working together to enhance business growth.
    • Identifying reasons companies leave and stay.
  • Lessons Learned
    • Get into the companies as early as possible before signs of trouble.
    • Have one point of contact or designated lead to coordinate all of the available economic development tools.
    • Think of Rapid Response funding as one of the many economic development tools.
  • Contact Information
    • Ken Messina
    • Department Of Workforce Development
    • 19 Staniford street
    • Boston MA 02114
    • 617-626-5703
    • [email_address]