Manual for WordFinder 10 Professional, PC
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Manual for WordFinder 10 Professional, PC

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With our manual WordFinder 10 Professional for PC you can improve your use of WordFinder. The manual includes not only installation help, but also descriptions of all the features.

With our manual WordFinder 10 Professional for PC you can improve your use of WordFinder. The manual includes not only installation help, but also descriptions of all the features.

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Manual for WordFinder 10 Professional, PC Manual for WordFinder 10 Professional, PC Document Transcript

  • Foreword The Internet has broken down many global barriers. It provides both the private and the corporate community with a whole new networking model. Language skills are now a lesser source for concern when it comes to international business and personal correspondence. WordFinder helps you and your company to effortlessly communicate in different languages. WordFinder can, in a split second, display translations, phrases and synonyms re- quired in your work. Enter the word to be translated in your word processor! Just one click then lets you find and translate the word in question. Doubleclick to paste the translation into your document! It could not be easier. WordFinder, complete with accompanying dictionaries, offers users much more than standard printed dictionaries. As well as saving time and the greater level of flexibility, you can avail of the following advanced functions: User dictionaries Create user dictionaries with corporate-specific or branch-related terminology. Dictionary groups Carry out a search in several dictionaries by setting up dictionary groups. Entry search Search for a phrase or expression. Wild card search Carry out advanced searches for word segments using wild card characters (* or ?). Search in opposite This function provides you with subtle graduations in a language direction language. It allows you to search for a translation in a corresponding bilingual dictionary. Paste translations You can quickly and easily paste the translation into your document. Notes This option lets you create notes relating to WordFinder dictionaries. Import dictionaries Convert your old dictionary databases into the Word- Finder format. WordFinder helps you to use contemporary words and expressions in your docu- mentation. Our range contains more than 100 different dictionaries in 10 different languages that can be integrated with our software. WordFinder runs in all types of Windows-based programs such as word processing, spreadsheet and email soft- ware. By signing up for one of our very favourable licensing agreements, you will be guaranteed free software upgrades, unbeatable discount prices when buying soft- ware in the future and free technical support. An annual subscription fee is all that is needed to make sure you have the very latest version of our software installed on your computer. Browse to our website for more details: www.wordfinder.com.© 2009 WordFinder Software Foreword 1
  • Contents INTRODUCTION ________________________________________________ 5 Requirements: _________________________________________________________ 5 Technical specifications__________________________________________________ 5 Help ________________________________________________________________ 5 If you require help ________________________________________________ 5 INSTALLATION ________________________________________________ 6 Install the WordFinder program with dictionary _______________________________ 6 Installing a network version of WordFinder __________________________________ 8 Note! Important details prior to installation of a network version of WordFinder. 8 Administrator installation of WordFinder ______________________________ 8 Client installation of WordFinder_____________________________________10 Uninstall WordFinder ___________________________________________________10 HOW TO USE WORDFINDER ____________________________________ 11 Start WordFinder ______________________________________________________11 Activate WordFinder____________________________________________________11 Quit WordFinder ______________________________________________________11 WordFinder program window_____________________________________________12 Headword window________________________________________________13 Entry window ___________________________________________________13 WordFinder menus and toolbars ___________________________________________13 Select dictionary/dictionary group__________________________________________15 Select a dictionary group ___________________________________________15 Search in WordFinder ___________________________________________________16 Direct search from other applications _________________________________16 Searching in WordFinder ___________________________________________16 Searching on every key press ________________________________________16 Searching using a wildcard or joker character ____________________________17 Entry search_____________________________________________________17 Search in opposite language direction__________________________________18 Dictionary group search____________________________________________18 Paste translations_______________________________________________________19 Browse in headword or entry window _______________________________________20 Changing language direction ______________________________________________20 Copy special __________________________________________________________20 Spelling assistant _______________________________________________________21 Irregular verbs_________________________________________________________22 Search among Pinyin/Cn characters (Simplified Chinese characters) ________________24 Some information about how the search function works ___________________25 Limitations______________________________________________________25© 2009 WordFinder Software Contents 2
  • CONFIGURE WORDFINDER _____________________________________ 26 Configuration _________________________________________________________26 Start up/Activation _______________________________________________26 Functions_______________________________________________________27 Effects _________________________________________________________27 Entry display ____________________________________________________29 Language_____________________________________________________________31 Change password ______________________________________________________31 Dictionaries _____________________________________________________31 Company notes __________________________________________________31 User logo ____________________________________________________________31 DICTIONARY MANAGEMENT ____________________________________ 32 Shortcut commands ____________________________________________________32 Dictionaries _____________________________________________________32 Groups ________________________________________________________33 File paths to dictionaries _________________________________________________34 Remote dictionary ______________________________________________________35 Settings ________________________________________________________35 Update list of dictionaries __________________________________________35 Dictionary groups ______________________________________________________36 Create a dictionary group ___________________________________________36 Modify a dictionary group __________________________________________37 Remove a dictionary group _________________________________________37 User dictionaries _______________________________________________________38 New dictionary __________________________________________________38 Import dictionaries _____________________________________________________40 Control codes for importing dictionaries into WordFinder_______________________41 Text formatting control codes _______________________________________41 Changing fonts __________________________________________________43 Export dictionaries _____________________________________________________43 Reorganise a dictionary __________________________________________________44 Delete dictionaries______________________________________________________44 Add Words ___________________________________________________________45 Batch-add words _______________________________________________________46 Enter words directly_______________________________________________47 Import an Excel file _______________________________________________48 Edit Words ___________________________________________________________49 Edit entry content on the fly ________________________________________49 Delete Words _________________________________________________________49 Templates ____________________________________________________________50 Create a template _________________________________________________50 Edit a template___________________________________________________54 Delete a template _________________________________________________54© 2009 WordFinder Software Contents 3
  • Export a template ________________________________________________55 Import a template ________________________________________________55 Create a note__________________________________________________________56 Read note ______________________________________________________56 Edit note _______________________________________________________57 Delete note _____________________________________________________57 Installing dictionaries____________________________________________________57 Glossary test __________________________________________________________57 WORDFINDER SHORTCUT COMMANDS __________________________ 59 WORDFINDER EASY READER___________________________________ 61 Starting/activating WordFinder Easy Reader__________________________________61 Activate WordFinder Easy Reader ____________________________________61 Exit WordFinder Easy Reader_____________________________________________61 Tracking window ______________________________________________________62 WordFinder Easy Reader’s program window _________________________________62 Search mode - translation ________________________________________________63 Automatic search _________________________________________________63 User search _____________________________________________________63 Dictionaries___________________________________________________________63 Settings ______________________________________________________________63 Settings tab _____________________________________________________64 Advanced tab____________________________________________________65 Help ________________________________________________________________66© 2009 WordFinder Software Contents 4
  • Introduction Requirements: We recommend that you read this manual prior to installation and when reviewing the functions provided in WordFinder. This manual describes version 10. A good understanding of Microsoft Windows is required to fully understand the contents of this manual. Technical specifications WordFinder requires: • Intel Pentium or similar processor. • Windows XP or later. • DVD-ROM drive. • Disk with 8 MB free space for the program and 5-20 MB free space for each dictionary database. Help The help section in WordFinder contains all the details you require when adminis- trating the software. Do as follows to start the help guide: 1. Select Contents from the ? menu or press F1 to open the help dialog window. The Contents section provides support and troubleshooting. It also includes a link to WordFinder Software’s website, software details and system information re- quired when you contact our customer support staff. The terms of the software li- cense are also outlined in this section. If you require help If you need assistance on how to use Windows help, you can either select How to use help in WordFinder’s help menu or press F1 when WordFinder’s help section is displayed.© 2009 WordFinder Software Introduction 5
  • Installation Install the WordFinder program with dictionary 1. To carry out a secure installation, make sure that all Window applications are first shut down. 2. Make sure that any earlier version of WordFinder is shut down before install- ing. 3. Insert the WordFinder DVD in the DVD drive. (If the computer has more than one DVD drive, place the disc in the first DVD-ROM drive). The instal- lation process starts automatically and the following dialog window opens: 4. We highly recommend that you print the software manual prior to installation. It can come in handy. Click on Show manuals and select the manual language of your choice. Acrobat Reader is required to read the manual that is available in PDF format. If you do not have the program installed, you can download an installation file by clicking on the link in the Manuals dialog. 5. When the manual is printed, click on Click here to start the installation to continue with the installation. 6. Read contents in the first installation dialog window and continue by clicking Next. 7. Click Yes in the License Agreement window to continue the installation. If you do not accept the license agreement, click No to cancel the installation. 8. Enter company details etc. in the Registration Card window. Click Next.© 2009 WordFinder Software Installation 6
  • The following window is displayed: 9. Enter your license keys, one key for the software and one for each purchased dictionary, available on this DVD. These license keys are printed on the license certificate provided with the program and dictionaries. Please note that there is one license certificate for the software and one certificate for each purchased dictionary. To now install all the dictionar- ies available on the DVD, you will have to enter the license key for each dictionary that is shown on each license certificate in the fields shown here. NOTE! A license key consists of an alphabetic combination of 8 capital letters. This is a unique combination and is only valid in combination with the DVD Serial Num- ber. Each DVD has its own individual serial number. Check to make sure that the number stated by the DVD Serial Number is the same as the number on the li- cense certificate. If you own license certificates for other DVD’s, install these later on from each individual DVD. Click Next when the correct license key has been entered. 10. Confirm the file path for the folder in which WordFinder is to be installed or browse to another folder. Click Browse if you wish to install the program in another folder. Continue by clicking Next. 11. Select a menu language for WordFinder. You can easily alter the language set- tings later by selecting Tools|Program settings|Language. Click Next to con- tinue once you have made your settings. 12. Select the appearance of Wordfinder. You can, at any time, change the appear- ance settings by selecting Tools|Program settings|Configuration. Continue by clicking Next. A dialog window opens to show a summary of what is being installed. 13. Click Next to start the installation or click Back if you need to alter settings.© 2009 WordFinder Software Installation 7
  • The installation has been successful. By checking the option here, you can select to start WordFinder directly, which we recommend. WordFinder and the accompany- ing dictionary(s) will now be configured. 14. When you click Finish, your web browser opens to take you to a registration page at WordFinder’s website. Follow the instructions shown on the page. A confirmation of the dictionaries installed is provided when WordFinder starts for the first time. Installing a network version of WordFinder To install WordFinder in a network, you either have to purchase the multi-user version for 5, 10, 20, 50 or 100 users or sign up for one of our subscription agree- ments. Note! Important details prior to installation of a network version of WordFinder. • Only persons with administration rights, i.e. full user rights with access to the network folder, in which WordFinder is installed, can carry out the installation correctly. • If you are upgrading an older version of WordFinder, make sure that network users are not currently using the network version of the program. • If you are installing a network version of WordFinder, you require full access to the WFL.DAT file, which is located in the network folder, where Word- Finder has been installed. If this is not the case, the integrated function for monitoring the number of simultaneous users will not operate as intended, leading to the display of warning messages. If this file is erased by mistake, it can be automatically recreated. • You can move the WFL.DAT file to a specific folder, which has been assigned full user rights. You then have to enter another file path for this folder in the WFSYSTEM.INI. file, which is stored in the folder where WordFinder was in- stalled. When the file is open, modify the file path in the Multiuser box. • In the WFSYSTEM.INI file, it is also possible to modify the file path to the user dictionary folder. Enter the correct file path in the Userdictpath field. Modify the file path to the folder, where company notes are saved, in the Companynote field. Administrator installation of WordFinder Administrator installation must take place from a client computer and not from the server, to make sure the file paths are correct. Users share the WordFinder pro- gram that has been installed in the network. The first step is to carry out an ad- ministration installation of WordFinder for network use, followed by the installa- tion of the software on workstations on the network. 1. To carry out a secure installation, make sure that all Windows applications are closed.© 2009 WordFinder Software Installation 8
  • 2. Make sure that you are logged into the network and have opened the folder in which WordFinder is to be installed. 3. Insert the WordFinder DVD in the DVD-ROM drive. The installation process starts automatically. Follow the instructions displayed on the screen. 4. Read contents in the first installation dialog window and continue by clicking Next. 5. Click Yes in the License Agreement window to continue the installation. If you do not accept the license agreement, click No to cancel the installation. 6. Enter company details etc. in the Registration Card window. Click Next. 7. Enter the license keys for both the software and any purchased dictionaries that are included on this DVD. These license keys are printed on the license certificate provided with the program and dictionaries. There is one license certificate for the software and one certificate for each individual dictionary. NOTE! Each DVD has its own individual serial number. Check to make sure that the number stated by the DVD Serial Number is the same as the number on the li- cense certificate. If you own license certificates for other DVD’s, install these later on from each individual DVD. 8. Click Next when the correct license keys have been entered to initiate installa- tion of WordFinder. 9. Enter the file path for the folder in which WordFinder is installed or accept the folder shown. 10. Start WordFinder and confirm the file paths to your dictionaries by selecting Tools|Dictionary Management|Dictionary file paths. Take this opportunity to define suitable hotkey commands. Continue by closing the program. 11. The WORDFIND.INI file was created by the installation process. It has to be moved to the network folder in which WordFinder is installed. The file can be found in the WordFinder folder via the file path: C:Documents and Settings%USERPROFILE%Application DataWordFinder SoftwareWordFinder. 12. Copy WORDFIND.INI from the WINDOWS folder on the workstation to the network folder in which WordFinder is installed. When the installation is complete, the WordFinder program group is displayed un- der Program in the Start menu.© 2009 WordFinder Software Installation 9
  • Client installation of WordFinder Prior to the installation of WordFinder on a workstation, you must make sure that the program is first installed on the network server. Make sure that you are logged into the network and connected to the client in which WordFinder is to be in- stalled. NOTE! If WordFinder has been previously installed, there is an INI file in C:Documents and Settings%USERPROFILE%Application DataWordFinder SoftwareWordFinder. Erase the old WORDFIND.INI file before carrying out the installation on the cli- ent. Note! It is important that all users have full access rights to the WFL.DAT file that is lo- cated in the network folder, where the WordFinder program files are installed. Please refer to the section Important details prior to installation of a network version of WordFinder above. Install the program on all workstations by running the INSTALL.EXE from the network folder. The installation program creates program icons and installs the necessary workstation program files. All dictionaries are now configured for the workstation. Continue by following the instructions shown on the screen to com- plete the workstation installation procedure. Uninstall WordFinder If you would like to uninstall WordFinder, please use the Add/Remove pro- grams function in the Control Panel. Select Automatic to activate the uninstall program, which removes those files that were installed when the WordFinder pro- gram was installed. The uninstall program also takes into consideration any pro- gram files that are in use by other applications.© 2009 WordFinder Software Installation 10
  • How to use WordFinder Start WordFinder Once installation is complete, you can find the WordFinder program group icon in the Start menu under Program. Below shows a screen shot of how it may look if you use XP: The easiest way to start WordFinder is to doubleclick on the WordFinder icon on your desktop. If you want WordFinder to start automatically each time you start Windows, you have to place the WordFinder icon in Autostart. Activate WordFinder Once WordFinder has been started, it can be activated at any time by a keyboard combination (hotkey) Ctrl+Left Shift or via the taskbar in Windows. You can always change the hotkey setting under Tools|Preferences|Configuration. If the keyboard combination does not work, it is most likely in use by another ac- tive application. Reset the shortcut combination until you find one that is not in conflict with current hotkeys. Quit WordFinder WordFinder can be closed in a number of ways: • Select Quit from the File menu. • Press Alt+F4 when WordFinder is activated. • Click the close (x) button on the top right hand corner in the title bar.© 2009 WordFinder Software How to use WordFinder 11
  • WordFinder program window The following shows the main functions available in the WordFinder program window. 1 Menu bar. 2 Toolbar buttons. 3 Type your search word here. 4 Click here to see a list of previous search words. 5 The title bar displays the active dictionary or dictionary group. 6 The name of the active file and word processor is shown here. 7 Doubleclick here to alter language direction in dictionary/dictionary group. 8 Headword window: A list of words from a dictionary/dictionary group or a particular search list is displayed in this window. 9 Status bar. The name of the license holder for the dictionary may also be displayed here. 10 Search index window for searching among Pinyin/Cn characters (Simplified Chinese characters). 11 Upper section – entry window showing explanations/translations/synonyms. Lower section – spelling aid window. 12 Click on this icon to browse to WordFinder’s website to see, for instance, if any software upgrades are available.© 2009 WordFinder Software How to use WordFinder 12
  • Headword window The headword window displays headwords from the activated dictionary or dic- tionary groups. If you have carried out a search for a headword, the exact word or the closest match will be highlighted in the list shown. Place note that when you carry out a wildcard search or use the Search in all en- tries function (refer to How to use WordFinder), the resulting headword list contains hits only. The list is empty, however, if the search does not find an entry. Entry window The entry window displays translation entries for the headword highlighted in the headword window. The entry window displays explanations, translations, syno- nyms etc. Any word that you would like to use in your document or file is pasted directly from the entry window. Pasteable words and phrases are highlighted. Tip! User notes can be added to entries. Please refer to Create a note under Dictionary Management. How to use WordFinder explains how to carry out searches, paste entries etc. For Swedish, English, Spanish, Danish and Norwegian, you can get help in spelling certain words, refer to the chapter Using Word Finder. NOTE! You can quickly and easily paste a suitable translation from the entry window into your document, by pressing Enter or by doubleclicking. Refer to Paste translations. WordFinder menus and toolbars The File menu contains the Minimise and Exit options. The Edit menu contains the Copy, Copy special and Paste commands. The View menu allows you to select which icons are shown in the toolbar. You can choose from Entry Search, User Word, Create a note and Writing Assistance. The Tools menu offers various settings and functions. The Program settings menu contains a number of options that let you customise WordFinder. Select the Dic- tionary Management menu if you wish to organise your dictionaries. User diction- ary passwords and company notes can be modified using the Tools menu. The Dictionary menu shows all accessible dictionaries and their corresponding hotkeys, Ctrl+1 to 9. The same display can also be obtained by using the right mouse button anywhere in the WordFinder window. In this menu, you can also se- lect any dictionary group you may have created, as well as any remote dictionary you have received access to. The ? menu offers help with the software whenever you need it.© 2009 WordFinder Software How to use WordFinder 13
  • A number of options are available in the toolbar. The buttons are divided into different categories by narrow vertical lines. The first button lets you transfer any selections to your word processor. This is followed by the Normal search category with four buttons. The next category is Entry search, with three buttons. The red button cancels a search. The next category is User word with three buttons followed by the note creation button and the button for irregular verbs at the far right. Below is a summary of the buttons and what they do: No. Name Functionality: 1 Transfer selected word to active Paste selected word from Word- document Finder into your word processor. 2 Search among headwords Activate a search among headwords. 3 Search Carry out a search for the word shown in or written into the entry field. 4 Continue search in opposite Carry out a search in a language in language direction. any corresponding dictionary. 5 Search for word in entry window Activate a search among entries. 6 Search in this entry Carry out a search in the entry shown. 7 Search in all entries Carry out a search among all entries in the active dictionary. 8 Cancel search Cancel ongoing search. 9 Add Word Add words to user dictionary. 10 Edit Word Modify words in user dictionary. 11 Delete Words Remove words from user dictionary. 12 Create a note Create a note in the displayed entry. 13 Irregular verbs Open the Irregular verbs window, if it is available (otherwise the button is not visible). If you wish not to use a certain category, then you can remove it from the toolbar, by selecting this option under the View menu.© 2009 WordFinder Software How to use WordFinder 14
  • Select dictionary/dictionary group From the Dictionary menu, you can select a dictionary of your choice. Here you can also select any dictionary groups you may have created, as well as access a re- mote dictionary, if any. The menu is shown in the following screen shot: Here you can see all the dictionaries installed, including any user dictionaries cre- ated, categorised according to different language combinations. The active diction- ary is checked to the left of the dictionary name. You can select another dictionary by clicking on its name or by using the defined hotkey. Select a dictionary group Select a dictionary group using the Dictionary|Groups menu. Any groups you may have created are then displayed. Below is a screen shot of how this window may look: Click on the dictionary group you wish to select. If you have access to any remote dictionaries, this menu will also be active. The Dictionary Management section contains more information about dictionary groups and remote dictionaries.© 2009 WordFinder Software How to use WordFinder 15
  • Search in WordFinder There are a number of search options available when translating content. Select a search option that suits your method of working. Direct search from other applications You can search for a word directly from the application you are using, for example Microsoft Word. 1. Select the word you wish to translate. 2. Activate WordFinder using the hotkey combination or click on the Word- Finder icon in the Windows task bar. WordFinder searches automatically through the headword index to finally display explanations, translations, synonyms etc in the entry window. 3. Paste in the desired word or phrase by double-clicking the word or phrase in question. Pasteable words and phrases are highlighted. You can also select a word or phrase and press Enter or click on the Transfer selected word to active document button. Searching in WordFinder 1. Activate WordFinder and enter the word you wish to search for in the Search field. 2. Click Enter. WordFinder searches for the word to finally display explanations, translations, synonyms etc in the entry window. 3. Paste in the desired word or phrase by double-clicking the word or phrase in question. Pasteable words and phrases are highlighted. You can also select a word or phrase and press Enter or click on the Transfer selected word to active document button. Searching on every key press With this option activated, which is standard, words, similar to the headword and which are indexed according to the each letter typed into the Search box, are listed in the headword window. This is a very practical tool when you are, for instance, unsure of how a certain word is spelt. This option can be activated and cancelled using the hotkey combination, Ctrl+T. You can also activate/deactivate this option as follows: 1. Activate WordFinder and choose Tools|Program settings|Configuration. 2. Click on the Functions tab. 3. Check Search on every key press and click OK. When this option is activated, it can be used as follows:© 2009 WordFinder Software How to use WordFinder 16
  • 1. Enter the word you wish to search for in the Search field. WordFinder searches for the word, one letter at a time, according to the order they are en- tered. 2. Click Enter when you are finished with the search. Searching using a wildcard or joker character You can either enter the exact word to be searched for or use either * or ? to repre- sent a wildcard character. The * character represents one or more real characters. The ? character represents any one character. In this way, you can e.g. search for: band* all words beginning with band *ready* all words containing the character combination ready. *band all words ending in band b?ll all words with four letters starting with b and ending with ll. 1. Enter the word you wish to search for using a wildcard in the Search field. 2. Press Enter or click on the Search button. The program searches for the word and displays a list of headwords in the head- word window. Here you can select the word you are looking for. Note that search- ing in this manner results in a hitlist with headwords only. The list is empty, how- ever, if the search does not find an entry. 3. Select Search among headwords to return to the standard search mode. Entry search This is useful when you wish to search for single words or complete phrases in the entry section of a dictionary. You can either search in one entry for a specific word or in all entries in the dictionary. The following explains how to search within a displayed entry: 1. Enter a word or phrase in the Search field. 2. Click the Search for word in entry window button. 3. Click Search in this entry to carry out a search for the word/phrase in this entry. If the word exists in the entry, all occurrences will be highlighted. 4. Select Search among headwords to return to the standard search mode. The following explains how to search in all entries: 1. Enter a word or phrase in the Search field. 2. Click the Search for word in entry window button. 3. Click Search in all entries to carry out a search for the word/phrase in all en- tries. The headword list is now revised to list all headwords that contain entries with the searched word/phrase.© 2009 WordFinder Software How to use WordFinder 17
  • 4. Click on each headword to view the respective search results in the entry. 5. Select Search among headwords to return to the standard search mode. Search in opposite language direction There is, at times, a requirement to carry out a search in a corresponding language in a bilingual dictionary in an attempt to define various intonations in a language. 1. Enter the word you wish to search for in the Search field and press Enter. WordFinder searches through the headword index to display words, translations, synonyms and phrases in the entry window. You can easily translate any word in the hitlist found in the corresponding dictionary. 2. Place the cursor on the relevant word in the entry window and press the Con- tinue search in opposite language direction button in the toolbar to trans- late it. By right clicking on a word, you can also carry out a search for its trans- lation. 3. The translation of the word is now shown in the entry window in the corre- sponding dictionary. Click Return to close this window to return to the previ- ous entry window. Dictionary group search When you carry out a search in a dictionary group for a word or phrase, Word- Finder searches for the word or phrase in all the dictionaries in the group. The re- sulting search list contains the word or phrase you searched for. The number of hits corresponds to the number of times the word/phrase occurs in the dictionar- ies in your group. An explanation for each occurrence of the word is displayed in the entry window if you scroll down the list of hits. The title bar shows from which dictionary the resulting search hit is retrieved.© 2009 WordFinder Software How to use WordFinder 18
  • If you have selected the Compress headwords in dictionary groups option un- der Tools|Program settings|Configuration (which is standard), the headword is displayed only once, instead of the exact number of times it appears in the various dictionaries. The entry window displays each occurrence of the headword from the grouped dictionaries it is indexed in. Refer to Dictionary Management on how to group dictionaries. Paste translations You can quickly and easily paste a suitable translation from the entry window into your document. Do as follows: 1. Search for the required entry using a search option described above. Highlighted words in the entry window can be pasted into your document as fol- lows: 2. Click Enter. You can browse the list of pasteable words/phrases in the entry window using the Arrow right and Arrow left keys. In this way, you can browse to the word or phrase you wish to paste and then press Enter. You can also paste in a highlighted word or phrase of your choice as follows: 2. Doubleclick on the word or phrase. The translation is pasted into your document. Any selected words in your docu- ment will be replaced by the pasted word. If you have not selected a word in your document, the translation will be inserted at the position of the cursor.© 2009 WordFinder Software How to use WordFinder 19
  • Browse in headword or entry window It is important that the correct area of the WordFinder program window is active if you wish to browse in either the headword or entry window. The Search field is active when you type in a word or phrase. In this case, you can only browse in the headword or entry window using the scrollbar. When you enter the word or phrase and press Enter, the headword window be- comes active and you can browse in this window and the entry window using the arrow keys. Arrow up, Arrow down, Page Up and Page Down in the headword window and Arrow left and Arrow right in the entry window. If you use a scroll mouse, the headword window has to be first activated before you can scroll the list using the scroll wheel. When the cursor points at the head- word window, you can use the scroll wheel to browse the list, whereas if the cursor points to the entry window, you can scroll here instead. Changing language direction Current language direction settings are shown, at all times, in the program window. The flag icons to the right of the active file/program field indicate language direc- tion. Below is a screen shot of how this window may look: Change language direction, i.e. change to corresponding language in a bilingual dic- tionary by doubleclicking on the flags icon. Copy special In certain cases, you may wish to copy more information than is normally the case when pasting from an entry. This is where the Copy special feature comes in handy. Do as follows: 1. Select the required headword. 2. Select Edit|Copy special. The complete entry for this headword is now displayed in a new window, e.g.© 2009 WordFinder Software How to use WordFinder 20
  • 3. Select the content you wish to copy. NOTE! You can only copy a maximum of 200 characters at a time. If you select more than 200 characters, a warning message highlighted in red will appear. 4. Click Copy to clipboard or Transfer to word processor. If you copy the content to the clipboard, you can paste it into the document of your choice in any application. If you choose to transfer the content to your word processor, it will be pasted directly at the cursor in the active document in the background. Spelling assistant For Swedish, English, Spanish, Danish and Norwegian, you can get help in spelling certain words. This feature is designed to help you find the correct word even if the entry is not spelled correctly. In the spelling aid window, you will find suggestions for words that sound the same as the search word and that are in the dictionary. You open and close the spelling aid window by clicking on the triangle at the bottom corner of the article window.© 2009 WordFinder Software How to use WordFinder 21
  • When the spelling assistant window is open, it may look like this: In the index window, the marking may have different hues depending on whether or not the search word matches it 100%. If you enter a word that is not in the dic- tionary, the next word in the dictionary is presented. This word is highlighted with a light purple colour to indicate that it is not a 100% match. If there is a 100% match, the colour is dark purple. This is how it looks when a match is not 100%: This is how it looks when a match is 100%: Irregular verbs When the target language is Swedish, English, German, Italian, Spanish or French, conjugation tables are available for the most common irregular verbs. If a conjuga- tion table is available, this icon is shown in the row of buttons: You can use this function in two ways: 1. Click on the icon in the tool bar. Now an empty conjugation table is displayed.© 2009 WordFinder Software How to use WordFinder 22
  • 2. Click the drop-down arrow under Verb search at the bottom left and select a verb in the list. Now a conjugation table for the verb is displayed. 3. Click on the conjugated form you wish to use and click on Paste. If you click on a word in the article window that has a conjugation table, an icon immediately appears in the article window. This is how it may look: 1. Click on the icon, and the conjugation window opens with conjugations for the selected irregular verb. 2. Click on the conjugated form you wish to use and click on Paste. Regardless of how you open the conjugation window, you can search the diction- ary’s conjugation table. You can search all conjugated forms. Do as follows: 1. Enter the search word in the box under Verb search. 2. Click on Search. The conjugation table containing that word is displayed. If the search word is not listed in the conjugation table, the box will flash red. 3. Click on the conjugated form you wish to use and click on Paste.© 2009 WordFinder Software How to use WordFinder 23
  • Search among Pinyin/Cn characters (Simplified Chi- nese characters) In WF10 you can work with dictionaries of Pinyin/Cn characters. When you have such a dictionary you can choose to display either Pinyin or Cn characters in the index window, or both at the same time. When this type of dictionary is activated, the search index window is displayed where you can make this choice. This is how it may look: You can close and open this window by clicking on the triangle. How to use the search index window: At Search index, select whether you wish to search among Pinyin or Cn charac- ters. Check boxes appear during Display. If you want both character forms dis- played in the index window, both boxes should be checked. If you only want one of them displayed, check its box and make sure the other box is not checked.© 2009 WordFinder Software How to use WordFinder 24
  • Some information about how the search function works Accents for the first and third tones are not available on Swedish or English key- boards. You cannot, for example, have two accents on the same letter. Since it is difficult with a normal keyboard to enter pinyin words with "tone marks", the program checks via an internal table whether what has been entered can be Pinyin (ma, zhi, jing, yo, etc.) If so, the search is switched first to the Chi- nese-English direction and results in a wildcard search of, for example, ma* where all pinyin (ma regardless of "tone marks") hits are displayed in the index list. The program also automatically switches to pinyin-sorting. You should always divide each pinyin with a space, for example mǎmǎhūhū is written ma ma hu hu. If you instead search for map (which is not included in the internal pinyin table), it is interpreted as an English word and then the program automatically switches to the English-Chinese direction. Of course, you can search directly for pinyin words with "tone marks" or Cn char- acters if you enter them in the search field via hotkeys or the scrapbook. In both cases, the program automatically switches to the Chinese direction and to the re- spective sorting (pinyin or Cn characters). This search is done in the usual way without the wildcard technique. Limitations When you work with dictionaries containing Pinyin/Cn characters or Japanese characters, there are some limitations in Word Finder. The following features are not available when using dictionaries with Chinese or Japanese: • User dictionaries • Remote dictionaries • Notes • Glossary test • Copy special • Easy Reader.© 2009 WordFinder Software How to use WordFinder 25
  • Configure WordFinder Under Tools|Program settings|Configuration, you can modify WordFinder to suit your working environment. This section covers features relating to the con- figuration of the software, as well as menu language and password options. At the close of the chapter, you will find a description of how you can insert your own logo. Configuration The Configuration dialog window contains 4 tabs offering different options. Start up/Activation Activation (Hotkey) Here you can define which keyboard combination should be used to activate (dis- play) WordFinder. The default key combination (Hotkey) is Left Ctrl+Left Shift (displayed as CTRL+SHIFT above). The keyboard combination must consist of either the Alt or Ctrl key followed by one or two user-defined keys. Examples of correct hotkeys are Alt+Shift+F2 and Ctrl+W, while Shift+F3 is incorrect. To change a current activation key combination, place the cursor in the Hotkey field and then press the key combination you want. NOTE! You cannot enter the different parts of your key combination separately e.g. Alt followed by F10. You must first press the Alt key, and without releasing it, then press the F10 key. If you would like to activate WordFinder from the taskbar, select the Activate from taskbar option.© 2009 WordFinder Software Configure WordFinder 26
  • Start up When WordFinder is loading, you will see the following WordFinder splash screen: Uncheck Show start screen if you do not want to display the WordFinder splash screen when the program starts. You can decide to start the program in minimised mode, making it available in the background as an icon in the taskbar. If this is the case, check the Start minimised option. The program appears as the WordFinder icon in the taskbar. You can activate WordFinder by either clicking on the WordFinder icon in the taskbar or by keying in the hotkey combination. Functions This tab contains the following options: Search/paste The first option here allows you to include a space after each pasted word or phrase. You can also set WordFinder to carry out searches after each key press (In- cremental search). It is also possible to deactivate the clipboard in Word 2000. Text size in percent of standard size. Variable adjustment of text size in WordFinder. Effects This tab contains the following:© 2009 WordFinder Software Configure WordFinder 27
  • It is possible, in a pleasant fashion, to fade in and out both the WordFinder pro- gram window and the Writing Assistance dialog. Select Fade in and fade out to activate this option. Please note that this feature will reduce performance levels in older computers. In the case of Writing Assistance, it is also possible to set the de- lay time before the dialog window is displayed after you have stopped writing, as well as the deactivation delay time once you begin writing again. In WordFinder you can choose the appearance of WordFinder’s program window and dialogue windows. You can choose to have the WordFinder appearance, which is the appearance you see in the screenshots in this manual. If you prefer to have the standard Windows appearance instead, you check the Windows standard ap- pearance box. Then WordFinder’s appearance also adjusts to the version of Win- dows that you have. For example, you can have the Vista appearance if you have that version of the operating system. Use the Colours option to set background colours in the entry window. Searched words will be highlighted in this background colour. Select Reset colours to re- turn to default settings.© 2009 WordFinder Software Configure WordFinder 28
  • Entry display The following options are available on this tab. Compress index in dictionary groups Once you have created dictionary groups, you can choose to display the search re- sults in compressed programmed form or uncompressed form. Compressed form is standard. You activate or deactivate the feature by selecting Display head word only. In compressed form, a headword indexed in several dictionaries is displayed only once, instead of the exact number of times it appears in the various dictionar- ies. Refer to How to use WordFinder to learn how the software interacts with installed or user dictionaries. Display cross-references If you carry out a search for an irregular verb in WordFinder, the corresponding entry contains a link or cross-reference to the infinitive form. Clicking on this link takes you to a description of the infinitive verb form. Check Automatic search for first cross-reference in entry, if you however would like to include this descrip- tion with an entry when a search is carried out. The following screen shot shows this feature if this option is not checked:© 2009 WordFinder Software Configure WordFinder 29
  • The following screen shot shows this feature if this option is checked:© 2009 WordFinder Software Configure WordFinder 30
  • Language Under Tools|Program settings|Language, you can select which menu language is used in the WordFinder. All menus and the working interface are altered to the selected language chosen from the list available. Change password If you password protected a user dictionary or a company note, select this menu to alter each password. Dictionaries Do as follows to reset a user dictionary password. 1. Select the dictionary for which you wish to alter the password. 2. Open Tools|Change password|Dictionary. 3. Enter the current password and click OK. 4. Enter the new password and click OK. 5. Confirm the new password by entering it again and click OK. Company notes Do as follows to reset a company note password. 1. Find the word linked to the note. 2. Open Tools|Change password|Company note. 3. Enter the current password and click OK. 4. Enter the new password and click OK. 5. Confirm the new password by entering it again and click OK. User logo A user logo can be inserted to the right of the toolbar in the WordFinder program window. This image has to be 82 pixels wide and 23 pixels high. The logo file must be named corplogo.bmp and saved in .bmp format. This file has to be saved in the Images folder in the WordFinder program folder.© 2009 WordFinder Software Configure WordFinder 31
  • Dictionary management The Dictionary Management menu contains all the necessary dictionary setting options: Shortcut commands The following dialog window opens when you select Shortcut commands: Dictionaries This tab allows you to define hotkeys for nine different dictionaries. When you have set these shortcut commands, you can easily alternate between dic- tionaries by using these hotkeys instead of opening the Dictionary menu. Do as follows to define a shortcut command for a dictionary: 1. Decide which command you want to use.© 2009 WordFinder Software Dictionary management 32
  • 2. Click on the drop-down list button to the right of the field. 3. Select a dictionary from the list. 4. Click Save when you have defined all shortcut commands. Groups This tab allows you to define hotkeys for nine different dictionary groups. When you have set these shortcut commands, you can easily alternate between dic- tionary groups by using these hotkeys instead of opening the Dictionary|Groups menu. Do as follows to define a shortcut command for a dictionary group: 1. Decide which command you want to use. 2. Click on the drop-down list button to the right of the field. 3. Select a dictionary group from the list. 4. Click Save when you have defined all shortcut commands.© 2009 WordFinder Software Dictionary management 33
  • File paths to dictionaries Here you can enter the file paths to the folders where your dictionaries are stored. The list can contain up to 20 different file paths. Do as follows to include a file path. 1. Click on the folder icon. 2. Browse to and select a folder that contains a dictionary. 3. Click OK. The file path is now shown in the text field. From here you either add the path as a new file path or replace a file path already listed. Do as follows to add the file path: 4. Click Add. If, on the other hand, you wish to replace a file path, do as follows: 4. Select the file path to be replaced. 5. Click Replace. Do as follows to remove a file path from the list: 1. Select the file path to be removed. 2. Click Delete. When you are finished modifying the file path list, the Dictionary menu is updated in line with these changes.© 2009 WordFinder Software Dictionary management 34
  • Remote dictionary WordFinder can be used as a client, if you have installed the WordFinder Online software in your network. This is set up using the Dictionary|Remote dictionary menu. As a result, you can search LAN installed dictionaries from you local Word- Finder program. Settings The following settings can be defined: When using Remote dictionary for the first time, you are obliged to carry out the following configuration, using the following settings. 1. Enter the file path to WordFinder Online that is linked to your Intranet in the Server address field. File path details can be obtained from your network ad- ministrator. It has to begin with http:// 2. The Port setting is normally set at 80. 3. Interrupt after is a time out function that can be set between a range of 2 and 20 seconds. If you experience problems with the program timing out, increase the time interval. 4. You must enter proxy server details if there is a proxy server installed on the network. The information required is obtained from your network administra- tor. Check the Use Proxy box to apply these settings. This activates the proxy setting fields, which can now be filled in. 5. Select Test to make sure that your settings are correct. 6. Click Save. Update list of dictionaries To access a remote dictionary, once the settings are saved, do as follows: 1. Open Tools|Dictionary Management|Remote dictionary|Update list of dictionaries.© 2009 WordFinder Software Dictionary management 35
  • This gives you access to any dictionaries installed in the network. Dictionary groups This option allows you to group dictionaries that have the same linguistic base. The Dictionary groups function is an invaluable tool when you work with a large number of dictionaries. By merging those that belong to similar groups, you spend less time alternating between dictionaries, offering a better view of the dictionaries available. NOTE! It is important that you select dictionaries that have the same basic language struc- ture when creating a group, i.e. the same alphabetical sorting for letters, if grouping is to work effectively. How searching groups works is defined in How to use WordFinder. Selecting Dictionary groups opens a dialog window with essential information. Check the Do not display this message again box if you do not want to display this window each time you create a group. Click OK to continue. The dictionary group dialog window may look as follows: Create a dictionary group Do as follows to create a dictionary group: 1. Click on Create new group. 2. Enter the name of the group in the Group box. If you would like to create a group with, for example, Swedish-English dictionaries, a suitable group name would be Swe-Eng Dictionary. 3. Click Apply.© 2009 WordFinder Software Dictionary management 36
  • 4. Choose the dictionaries from the dictionary list to be included in the group by doubleclicking those you require. or: 4. You can select more than one dictionary at a time by using the Shift and Ctrl keys as used normally in Windows. Click on the upper arrow button when you are finished with your selection. The selected dictionaries are then transferred to the Dictionary in group field. If you transferred any dictionaries by mistake, they can easily be removed from the Dictionary in group list by either doubleclicking them or by selecting and then clicking on the lower arrow button located between the list fields. NOTE! If the red warning light by Dictionary’s sorting index incorrect flashes, an un- suitable dictionary combination has been set up, so the dictionary group has to be revised. 5. Use the dictionary sequence arrows to the right of Dictionary sequence to al- ter the order of dictionaries in the group. Select the dictionary to be moved and click on the required arrow to move it up or down the list. The sequence here defines the order in which the dictionaries are searched. 6. Click Apply. Your dictionary group is now available under the Dictionary|Groups menu. You can define hotkeys for any groups you have created. Refer to Shortcut commands above. The How to use WordFinder section describes how to carry out a search using a dic- tionary group. Modify a dictionary group Do as follows to modify any group you have created. 1. Select the group to be modified from the drop-down menu under Group. The dictionaries contained in this group are now listed in the Dictionary in group box. Dictionaries can be added to or removed from this list as outlined above when a new group is created. 2. Modify as required. 3. Click Apply. Remove a dictionary group Do as follows to remove a dictionary group: 1. Select the group to be removed from the drop-down menu under Group. The dictionaries contained in this group are now listed in the Dictionary in group box. 2. Make sure that this is the correct dictionary to be removed. 3. Click Remove group.© 2009 WordFinder Software Dictionary management 37
  • 4. Confirm removal of the group by clicking Yes (or No to prevent removal). User dictionaries All organisations use in-house terminology that is not available in standard diction- aries. You can now create your own branch-related and/or corporate-specific dic- tionary using WordFinder. The software can easily be applied to the creation of other databases such as address books, telephone directories, product listings, etc. User dictionaries are listed under the Dictionary menu in submenus based on de- fined language combinations. Create your own dictionary as follows: 1. Select Tools|Dictionary Management|User dictionaries. A submenu contains the options available to manage your dictionaries. New dictionary Do as follows to create a new user dictionary. 1. Select Tools|Dictionary Management|User dictionaries|New dictionary from the menu or press F4. 2. Specify the file path to your new dictionary, i.e. define the folder where the dic- tionary is stored. The program suggests the file path where any other dictionar- ies are stored. The file path can also be set by the network administrator. 3. Define the language direction by selecting languages from the menus under From and To. 4. Enter a file name in the File name field. The first four characters in the file name cannot be changed, as these are based on the defined language combina- tion, Below is a screen shot of how this window may look: 5. Continue by clicking Next. The following window is displayed:© 2009 WordFinder Software Dictionary management 38
  • 6. Enter a suitable name for your dictionary. 7. Enter the name of the owner, which is optional. The name cannot contain more than 50 characters. The dictionary name is shown in WordFinders window title bar and in the Dictionary menu, where you can se- lect which dictionaries are activated. 8. Continue by clicking Next. The following window is displayed: 9. Select a sorting index based on the language your dictionary will be sorted in. NOTE! The software proposes a suitable sorting index depending on the language combi- nation that has been selected. Normally, you can accept the proposed index. 10. You can password protect your new dictionary by checking the Password protection box. This means that if any changes or additions are made to the dictionary, the password is required to do so. 11. If you would like to create a new dictionary using a template, check the Link to template box. NOTE! If you use a template to define a dictionary, all entries in the dictionary will be de- fined by the fields and formatting set in the template. You cannot undo a link to a© 2009 WordFinder Software Dictionary management 39
  • template, but changes can be made to the template, to words you have added to the dictionary and any other dictionaries based on the template. Refer to Templates for more details. 12. Press OK to finish creating your new dictionary. Import dictionaries It is possible to create a customised dictionary in WordFinder, e.g. a specific dic- tionary that includes in-house company terminology or branch-related terminology. Please also refer to Batch-add words on how to import an Excel file. A dictionary can be imported into WordFinder by implementing the following steps: Select Tools|Dictionary Management|User dictionaries|Import dictionary. These dictionaries have the following format: • Text in ANSI-format. • Entries should not be more than a maximum of 40 characters in width. • The headword must be written on a separate line and enclosed by a @. An empty line should be included before every headword with the exception of the first one. • Words and phrases that can be pasted by WordFinder into your word proces- sor have to be enclosed by a > and a < character. An example of what an ANSI file for import looks like: @alls@ >at all<; ingenting ~ >nothing whatever<, >nothing at all<; inget besvär ~ >no trouble whatever<, >no trouble at all<; inte ~ trött >not at all tired<, >not a bit tired< @allseende@ >all seeing< If you have created a dictionary in a different program, export it from your pro- gram as an ANSI text file. Change its format in an editor or a conversion program so that the file looks like the one above and that the required control codes are used as outlined in Control codes for importing dictionaries into WordFinder below. Import your dictionary into WordFinder. The following dialog is shown when importing a dictionary:© 2009 WordFinder Software Dictionary management 40
  • 1. Enter the name and file path of the file to be imported in the From import file box. You can also define the file path and file by selecting the Open but- ton. 2. In the Import to dictionary field, state the dictionary into which you wish to import the data. If you would like to use one of your own dictionaries, select it from the user dictionary dropdown list. You can also create a new dictionary at this point by selecting the New dictionary option. 3. Start importing by clicking the Start button. If the dictionary in question was empty prior to importing, it will contain imported data once the import procedure is complete. If the dictionary was not empty previ- ously, the imported data will be merged with the data already stored in the diction- ary. Control codes for importing dictionaries into WordFinder The following is a list of all the control codes that can be used. Text formatting control codes Character Explanation !K Italics on !k Italics off !F Bold on !f Bold off !R Cross-referencing on (hyperlink to index with green underline)© 2009 WordFinder Software Dictionary management 41
  • !r Cross-referencing off !E Exponent on (superscripted character with compressed text) !e Exponent off !I Index on (subscripted character with compressed text) !i Index off !S07 Compressed text on, font size, 8 points !s Compressed text off > Paste on < Paste off !> Writes character > without making it pasteable !< Writes character < | (Alt+124) Line break in entry !B Image on (file path + file name defined) !b Image off !M Activate red font colour !m Deactivate red font colour !G Activate strikethrough !g Deactivate strikethrough !N00..!N15 Alternate font colour, active until turned off. !N00 Black font !N01 Red font !N02 Green font !N03 Blue font !N04 Yellow font !N05 Fuchsia font !N06 Purple font !N07 Maroon font !N08 Lime font !N09 Aqua font !N10 Teal font !N11 Navy font !N12 White font !N13 Lt Grey font !N14 Grey font© 2009 WordFinder Software Dictionary management 42
  • !N15 Black font !n Turn off font colour and return to black. !O Turn on Ignore paste option !o Close Ignore paste option Changing fonts Character Explanation !An Alternate font, active until turned off. A1 Arial A2 Times New Roman A3 Courier New A4 SILDoulus IPA93 A5 TWA Phonetics A6 Wingdings A7 Symbol Export dictionaries You can export dictionaries from WordFinder via Tools|Dictionary Manage- ment|User dictionaries|Export dictionary. If you want to create a document of your dictionary, you can choose to export the dictionary in Column format. The following dialog is shown when exporting a dictionary: 1. Select the dictionary you want to export from the Export dictionary list. Open the drop-down menu and select the required dictionary.© 2009 WordFinder Software Dictionary management 43
  • 2. The program suggests a filename in the To Text file field based on the name of the dictionary being exported. It also adds the suffix TXT e.g. USERWORD.TXT. You can however change the file path and file name for the text file that is being created. 3. If you do not want to import the file into WordFinder again, check the The export file is created in column format box. 4. Start the export by clicking the Start button. The exported file is saved in your selected folder. You can open the file in a word processor, edit it and ultimately print it. Reorganise a dictionary Working with user dictionaries for longer periods of time can create empty space that can affect the performance of large dictionaries. It is now possible to reorgan- ise the dictionary to remove these redundant spaces. Select Tools|Dictionary Management|User dictionaries|Reorganise a dictionary. The following window is displayed: 1. Open the drop-down menu and select the required dictionary. The dictionary now appears in the Dictionary field. 2. Click Start to reorganise the dictionary. If, however, you wish to cancel this operation, click Return to stop the reorganisa- tion process. When the reorganisation process is finished, a dialog opens to display how many search words have been reorganised. 3. Continue by clicking Return. Delete dictionaries User dictionaries can be removed from WordFinder by selecting Tools|Dictionary Management|User dictionaries|Delete dictionary. The following window opens:© 2009 WordFinder Software Dictionary management 44
  • 4. Select the dictionary to be removed in the Delete field. Open the drop-down menu and select the required dictionary. The File name field displays the files contained in the dictionary. It is these files that will be removed. 5. Click Delete to remove the dictionary. Note that you cannot delete a diction- ary that is in use. If, however, you wish to cancel this operation, click Return to stop the deletion process. Add Words Do as follows to add new words to a user dictionary: 1. Choose the dictionary you want to add a word to. 2. Click Add word. You can also choose Tools|Dictionary Management|User dictionaries|Add word or press the Insert key. 3. Enter the new headword in the New headword and entry field. 4. In the box for explanatory text under the formatting toolbar, enter the text to be shown in the entry window. The box works as a simple word processing program. Format the text using the available menus and buttons.© 2009 WordFinder Software Dictionary management 45
  • You can choose from the following formatting options: 1 2 3 4 5 6 7 8 9 10 11 12 13 No. Name Functionality 1 Font Select from a limited number of fonts. 2 Font size Select either 11 or 8 points. 3 Font colour Select from a limited number of colours. 4 Paste Make content pasteable. 5 Bold Bold style 6 Italics Italics 7 Underline Underlined style. Used also to create a cross- (cross-reference) reference hyperlink to a word/phrase. 8 Superscript Superscript format, e.g. m2. 9 Subscript Subscript format, e.g. H2O. 10 Strikethrough Strikethrough format 11 Image Insert a link to a BMP formatted image. A sym- bol is used in entries to indicate that there is an image linked into the entry content. To see the image, just click on the symbol in the entry win- dow. 12 Line break Insert a line break. 13 Hyperlink Turn the selected URL into a hyperlink. When you are finished formatting the entry, do as follows: 5. Click Apply. Now you can insert another headword in the same way. Do as follows to close the dialog window when you have added all headwords. 6. Click OK. Click Cancel if you want to close the dialog window without saving your changes. Batch-add words Use this option if you wish to add a large number of new words or import an Ex- cel list of words. Do as follows to add new words to a user dictionary: 1. Choose the dictionary you want to add a word to. 2. Select Tools|Dictionary management|User dictionaries|Serieinmatning or press Ctrl+Insert.© 2009 WordFinder Software Dictionary management 46
  • The following window is displayed: Here you can enter the words in the table and format them or import an Excel file containing a word list. Every time you save, the words inserted in the table are added to your dictionary. If you add or import a duplicate word, it is also added to the dictionary. Existing words are not replaced. If for some reason you would like to delete all the words in the table, then click on Delete all. Enter words directly You can add up to 300 words without saving (but we do recommend that you save more often). Do as follows: 1. Enter the search word in the New word field. 2. Enter entry content for the search word in the Entry text box. The box func- tions as a simple word processing program. Format the text using the available buttons. Press Enter to insert a line break.© 2009 WordFinder Software Dictionary management 47
  • You can choose from the following formatting options: 1 2 3 4 5 6 7 8 9 10 11 No. Name Functionality 1 Font Select from a limited number of fonts. 2 Font size Select either 11 or 8 points. 3 Font colour Select from a limited number of colours. 4 Paste Make content pasteable. 5 Bold Bold style 6 Italics Italics 7 Underline Underlined style. Used also to create a cross- (cross-reference) reference hyperlink to a word/phrase. 8 Superscript Superscript format, e.g. m2. 9 Subscript Subscript format, e.g. H2O. 10 Strikethrough Strikethrough format 11 Hyperlink Turn the selected URL into a hyperlink. When you are finished adding and formatting the entry, just continue with the next one. Do as follows to save a word that you have added: 3. Click Save. 4. Continue by clicking Return when you are finished. Import an Excel file It is possible to import an Excel file where the entries are inserted in the A column and the entry text in the B column. The file can contain up to 300 words. If the Excel file contains more than 300 words, it will have to be divided into smaller files that are imported separately. Entry content can be formatted using the control codes for importing dictionaries (as outlined earlier). Imported words can also be formatted in the same way as de- scribed in the section about direct insertion above. Do as follows to import an Excel file: 1. Revise the Excel file, if required, so that it only includes the words that are to be imported. 2. Click on Import Excel file. 3. Browse to the Excel file in the Open dialog and select it. Continue by clicking Open. The content in the Excel file is now imported into the table. 4. Use the toolbar to further format the content if required.© 2009 WordFinder Software Dictionary management 48
  • 5. Click Save. 6. Continue by clicking Return when you are finished. Edit Words Do as follows to edit a word or an entry in a user dictionary: 1. Click on the headword if it is not already selected. 2. Click the Edit word button. You can also choose from the menu Tools|Dictionary Management|User dic- tionaries|Edit word or press F3. The headword and entry are shown and you can edit the text as described in the Add word section. You can also rename the dictionary. 3. Click OK when editing is complete to save the changes to the dictionary. Edit entry content on the fly Any errors in entry content for a word in a user dictionary can be quickly revised directly in the entry window. Password protected dictionaries require however a password to edit the content. Do as follows when the entry content is displayed in the entry window: 1. Press F3. The entry window is transformed into edit mode. 2. Make any required changes. Content can be edited as described in the Add words section above. 3. Click OK to save changes or Cancel to undo any changes. Delete Words Do as follows to remove a headword: 1. Click on the headword if it is not already selected. 2. Click Delete word button. You can also choose Tools|Dictionary Management|User dictionaries|Delete word or press the Delete key. A dialog window opens as follows:© 2009 WordFinder Software Dictionary management 49
  • 3. Click Yes if you want to delete the word or No to keep it in the dictionary. Templates How content and colour schemes are defined for entries in a user dictionary can be set by a template that has a predefined structure and format. User dictionary tem- plates are created by selecting Tools|Dictionary Management|User dictionaries|Templates. You can choose from the following options: Create a template Do as follows to create a new template: 1. Click on New template. 2. Enter a suitable name for your template. Note that when a template-based dic- tionary is exported, the proposed name for the export file is based on the name of the original template. It is therefore important to refrain from using unusual characters in the template name. 3. Click Save template. The template is now visible in the Template list. Continue by defining a structure for the entry window. You can use any standard text format. Using the formatting toolbar, you can insert entry text fields or pasteable entry text fields, as well as ap- ply format to both text and fields.© 2009 WordFinder Software Dictionary management 50
  • You can choose from the following options: 1 2 3 4 5 6 7 No. Name Functionality 1 Font Select from a limited number of fonts. 2 Font size Select either 11 or 8 points. 3 Font colour Select from a limited number of colours. 4 Bold Bold style 5 Italics Italics 6 Insert field Insert field for entering text. 7 Insert paste field Insert field for pasteable text. You can work in any order you like. The following shows an example of how this process of creating a template may look: 1. Enter prompt texts for fields. The dialog window may look as follows when you are finished: 2. Place the cursor where you would like to insert the first field and then click on the button for this field type. In the example shown here, a pasteable field has been inserted for the top three prompt texts, while the last prompt refers to a standard text field. When a field is inserted or selected, a new dialog window opens where you can de- fine field length and tab order settings. It is also possible to delete the field at this point. Below is a screen shot of how this window may look:© 2009 WordFinder Software Dictionary management 51
  • Click on the arrows to the right of the field length to define how many characters can be entered in the field. The Use field ID option lets you set tab order, where A is the first field, B the second and so on. A selected field can always be removed by clicking Delete. 3. Define field length and tab order. 4. Add in the remaining fields as required. The dialog window may look as follows when you are finished:© 2009 WordFinder Software Dictionary management 52
  • The top three fields, which are pasteable, are denoted by capital letters, while the last field, which is not pasteable is specified by lower-case letters. If you wish to edit fonts, font size, colour or format style, select the content and click on the required button in the toolbar. If you want to change the format of a field, the entire field has to be selected. Text can be erased by pressing the Backspace or Delete key. Continue as follows once the template is finished: 5. Click Save. When inserting new words and phrases in user dictionaries that are template-based, the template defines what you can work with. The following dialog window shows how the template we have created may look:© 2009 WordFinder Software Dictionary management 53
  • Enter a word or phrase in the New headword or entry field in the same way as with a standard user dictionary, but in this case, content and how the different fields in the entry are formatted is completely defined by the template. Here all but- tons in the toolbar are greyed out. You can browse forward between fields by pressing the Tab key or backward by pressing Shift+Tab. Pasteable fields are highlighted with bold angle brackets. Compare the upper three fields with the bottom non-pasteable field. Edit a template Contents in an existing template can be edited as follows: 1. Select Tools|Dictionary Management|User dictionaries|Templates. 2. Select the template you wish to edit from the Template list. The existing template is displayed. All content and fields can be edited in the same way as described above when defining a new template. 3. Modify as required. NOTE! If a field is removed, it is essential that this field is not linked to any information in a dictionary based on this template. If you remove a field in use by dictionaries based on this template, you will not be able to access these dictionaries. 4. Click Save. Changes in a template influence all entries in all user dictionaries based on this template. Delete a template A template not in use can easily be deleted. 1. Select Tools|Dictionary Management|User dictionaries|Templates. 2. Select the template you wish to delete from the Template list.© 2009 WordFinder Software Dictionary management 54
  • The existing template is displayed. 3. Make sure that this is the correct template to be deleted. NOTE! It is essential to make sure that the template is not being used by a dictionary. If a template, being used by a dictionary, is deleted, the dictionary will not function. 4. Click Delete template. 5. Click Yes to confirm deletion or No if you do not wish to delete the template. Export a template A template can be exported to a file to make it accessible to other users who can import it into their WordFinder program. Do as follows to export: 1. Select Tools|Dictionary Management|User dictionaries|Templates. 2. Select the template you wish to export from the Template list. The existing template is displayed. 3. Make sure that this is the correct template to be exported. 4. Click Export template. In the following dialog window, enter a name for the file and browse to where it is to be saved. 5. Enter a file name. Make sure that the file suffix is not altered. It has to be in TPL format. 6. Open the folder where the file will be saved. 7. Click Save. Import a template A template created by another user can be imported into your program. Do as fol- lows to import a template: 1. Select Tools|Dictionary Management|User dictionaries|Templates. 2. Click on Import template. Browse for the file in the dialog window that opens. 3. Open the folder that contains the template file. 4. Select the template file to be imported. 5. Continue by clicking Open. Repeat this procedure if there are more templates that you wish to import. NOTE! Templates must have unique file names. If you import a template with the same name as a template in your computer, you will be asked if you wish to replace the current template. Answer Yes or No depending whether or not you want to re- place the existing template in use by WordFinder.© 2009 WordFinder Software Dictionary management 55
  • Create a note Use the Create note button if you would like to include a note with an entry in a dictionary of your choice. 1. Select the headword you wish to create a note for. 2. Click Create a note in the toolbar. You can also select Tools|Dictionary Management|Create a note or press Ctrl+Q. The following window is displayed: 3. Enter the entry note and select a suitable text colour. Different types of notes can be highlighted with different colours. 4. If this is the first time a note is created, the program prompts you to create a note file. Confirm this by clicking Yes. Under the Advanced menu, you can define whether notes are accessible only to you or to the entire company as a company note. A Personal note is individual for each user and is saved locally on the users com- puter. A Company note can be read by all network users. This type of note is password protected and is stored in a network folder. The network administrator has to enter another file path for this folder in the WFSYSTEM.INI. file, which is stored in the folder where WordFinder was installed. 5. Click Save. An icon has been created to indicate a note exists for this entry. Note that the colour of the pin in the note corresponds to the initial colour you selected. Read note 1. Find the word and the entry that includes the note.© 2009 WordFinder Software Dictionary management 56
  • 2. Click on the note icon to view the note. You can also read the note when the cursor is placed over the note. Edit note 1. Find the word and the entry that includes the note. 2. Right click on the note icon. 3. Select Edit. 4. Make the required changes in the note and press Save. Delete note 1. Find the word and the entry that includes the note. 2. Right click on the note icon. 3. Select Delete. 4. Confirm the removal of the note. Installing dictionaries The following window opens when you select Tools|Dictionary Manage- ment|Install dictionary: Install the dictionaries from the DVD by placing the disc in the DVD drive and following instructions. NOTE! Each DVD has its own individual serial number that is printed on the disc as the DVD number. The license key for a dictionary is specifically linked to one DVD. The right DVD has to be used when installing a dictionary. Make sure the DVD number on the license certificate for the dictionary to be installed corresponds with the disc in the DVD drive. Glossary test Challenge relatives, friends and colleagues to a word game or learn new words us- ing the program’s glossary test! Select Tools|Dictionary managment|Glossary test.© 2009 WordFinder Software Dictionary management 57
  • The following window is displayed: 1. Begin by deciding whether you want to use a purchased or user dictionary. Do not forget that it is very easy to create your own dictionary where you can in- clude the glossary list you want to test. 2. Open the drop-down menu and select the dictionary you want to use. 3. Make any settings changes as your require. In Manual mode, you have to click on Next word to browse to the next word in the dictionary and click on Show entry to display entry content (explanation). The Auto mode browses automatically through words and explanations at a speed in seconds set by you. Word sequence can de defined either according to the order in the dictionary or at random and you can also set the test to display clues. 4. In Manual mode, click Next word followed by Show entry once you or your test rivals have tried to guess a word. or: 4. If you have selected Auto, click Start to initiate the test and Stop to stop the test. Select Restart if you want to start the test again. If you feel that the test runs too fast, you can easily slow it down by increasing the number of seconds in the delay box. 5. Close the dialog window when you are finished with the test.© 2009 WordFinder Software Dictionary management 58
  • WordFinder shortcut commands Press To Ctrl+Left Shift Activate WordFinder. NOTE! Can be modified in Set- tings. Alt+F4 Exit WordFinder when it is active. Ctrl+n Select a dictionary. Dictionary hotkeys are Ctrl+n, where n = 1 to 9. The hotkeys are defined by selecting Tools|Dictionary Management|Shortcut commands. Ctrl+Alt+n Select a dictionary group. Dictionary group hotkeys are Ctrl+Shift+n, where n = 1 to 9. The hotkeys are defined by selecting Tools|Dictionary Management|Shortcut commands. Ctrl+A Entry search. Ctrl+F3 Open the Edit words dialog. Ctrl+G Open the dialog window for dictionary groups. Ctrl+Insert Open the Batch-add dialog window. Ctrl+L Open the dialog window for shortcut commands. Ctrl+P Open the settings dialog window. Ctrl+T Turns the search after each key press function on or off. Ctrl+Q Create a note Delete Remove headwords from active user dictionaries. End Jumps to the last word in the list of headwords. Enter Search for headword entered by a user. or Pastes the word or phrase, highlighted in the entry window, into your document Esc Minimise WordFinder. F1 Start Windows Help and help topics for WordFinder F3 User dictionaries: Edit entry. The edit mode dialog opens in the entry window. F4 User dictionaries: New dictionary Home Jump to the first word in the list of headwords. Insert Add headwords to active user dictionaries. Arrow right Browse to the right in the entry window Arrow left Browse to the left in the entry window Page Down Scrolls down one page in the list of headwords.© 2009 WordFinder Software WordFinder shortcut commands 59
  • Page up Scrolls up one page in the list of headwords. Arrow down Scrolls down the list of headwords one word at a time. If the Search box is selected, browse down the history list one word at a time. Arrow up Scrolls up the list of headwords one word at a time. If the Search box is selected, browse up the history list one word at a time. Shift+F10 Show Dictionary menu. Tab Alternate between Search box and the headword window.© 2009 WordFinder Software WordFinder shortcut commands 60
  • WordFinder Easy Reader WordFinder Easy Reader is a separate plug-in that is supplied with WordFinder and is installed when you install the WordFinder software. WordFinder Easy Reader is a great tool when reading web-based content using Internet Explorer. The program translates words by carrying out searches in the dictionaries installed on your computer as you read through the content in your browser. Words are translated immediately when you mouseover text in the browser. The translation is displayed in a tracking window that follows the cursor, as well as in a dialog win- dow that is inserted in a corner of your Internet Explorer. You can also use the Easy Reader program in other applications such as Microsoft Word. WordFinder Easy Reader, in this case, operates as a dictionary when you se- lect a word in your document and right-click on it. The corresponding translation is then displayed in the WordFinder Easy Reader dialog window. WordFinder Easy Reader makes use of all the dictionaries installed locally on your computer or those that may accessible in a network. WordFinder Easy Reader can also index any dictionary groups defined in WordFinder. Starting/activating WordFinder Easy Reader The WordFinder Easy Reader software is also installed when you install Word- Finder. Start WordFinder Easy Reader from the WordFinder Language Solution program group. In Windows XP, select Start⏐Program⏐WordFinder Language Solution⏐WordFinder Easy Reader If you want WordFinder Easy Reader to start automatically each time you start Windows, you have to place the WordFinder icon in Autostart. Activate WordFinder Easy Reader An icon indicating that WordFinder Easy Reader is minimised is included by the clock on Windows taskbar. Doubleclick on the icon to activate the program. You can also right click on the icon and select WordFinder Easy Reader in the quick menu. If you choose to dock Easy Reader with Internet Explorer in the settings menu, the program will start automatically every time the browser is started. Refer to Set- tings further on in this chapter. Exit WordFinder Easy Reader Close the WordFinder Easy Reader program by right clicking on the icon in the toolbar and selecting Exit.© 2009 WordFinder Software WordFinder Easy Reader 61
  • Tracking window The window that tracks the cursor contains the following information: 1 2 1 Search word – words that are mouseovered as you read. 2 Entry window showing translation. WordFinder Easy Reader’s program window The program window contains the following features: 1 2 3 4 5 6 1 Browse forward or back in the list of dictionary entries. 2 Text field for user search. 3 Current headword. Activated by the cursor mouseover function. Words before and after the current headword in alphabetical order. 4 Entry window showing translation. 5 WordFinder Easy Reader button options. 6 Icon showing from which dictionary the resulting translation is retrieved. Doubleclick on the flag icon to alternate language direction.© 2009 WordFinder Software WordFinder Easy Reader 62
  • Search mode - translation Automatic search Use the mouse cursor when reading text in Internet Explorer by dragging it over the words you read. WordFinder Easy Reader translates the mouseovered words immediately. The translation is displayed in the tracking window that tracks the cursor or in the program window that is inserted in one of the corners in your browser. User search You can easily carry out a specific search for a translation of a word. To do so, click on the current translated word in the program window. A text box opens in which you can type the word you want to translate. Carry out the search by clicking Enter. The search text box can also be activated by clicking on the magnifying glass in the toolbar. Dictionaries This button lets you select the dictionary you wish to search in. The list shows which dictionaries have been configured in WordFinder. User dic- tionaries are also displayed in this list. It also lists any dictionary groups. Settings Use the settings button to customise Easy Reader to meet your require- ments. There are two tabs with various options to choose from.© 2009 WordFinder Software WordFinder Easy Reader 63
  • Settings tab Window settings: Here you can control the settings that define the program win- dow interface. You can decide if you want to have the window always on top. If you want to use WordFinder Easy Reader with Word, select the correct checkbox. The next option, Activate automatically (when minimised), modifies how WordFinder Easy reader is activated. By checking this option, WordFinder Easy Reader is loaded whenever the web browser is refreshed. WordFinder Easy Reader can also be started as a minimised icon in the taskbar. You can also define track window format, either as a smaller compact window dis- playing only translations or as a larger window showing the entire entry. In the lat- ter case, the entire entry for the headword in question is displayed. Internet Explorer: This option section lets you decide where the Easy Reader program window is inserted in Internet Explorer. To attach the program to Inter- net Explorer by selecting the Attach to Internet Explorer option, the Always on top option has to be unchecked. Both options cannot be selected at the same time. If you choose to attach Easy Reader with Internet Explorer in the settings menu, the program will start automatically every time the browser is started, and it will be inserted in the position as selected in settings. You can also set the position of the tracking window to show translations either above or below the mouse cursor. If you uncheck the Allow window to track cursor option, translations will only be displayed in the program window, as this closes the tracking window.© 2009 WordFinder Software WordFinder Easy Reader 64
  • It is also possible to continue displaying a translation in the tracking window, if you wish to move the cursor to the program window to read the entire entry. This is done by holding down the Shift key. Press the Ctrl key, if you temporarily wish to turn off the tracking window that fol- lows the cursor. By releasing this key, the window is restored. Language: Select the menu language to use in WordFinder Easy Reader. Reset values: This option lets you return to default program settings. Advanced tab This tab offers the following options: Internet Explorer Mouseover: Sets the speed at which translations and corre- sponding search hits are displayed in the tracking window or program window. Follow the cursor: Define the delay time for the tracking window linked to the cursor. Reset times: This button allows you to reset times to the default program settings. Colours and frames: This option box lets you define the schematic interface for WordFinder Easy Reader. You can modify the colour of headwords, the dictionary list and the background of various fields. You can also insert a line under the dic- tionary window or modify the colour scheme used in the tracking window. A frame can also be inserted around the tracking window. Reset colours and frames: You can easily restore the default colour and frame settings by clicking on this button.© 2009 WordFinder Software WordFinder Easy Reader 65
  • Help The ? menu offers help when you need it.© 2009 WordFinder Software WordFinder Easy Reader 66