Export Procedures and Documents

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Some of the documents required in export transaction are preliminary inquiry and offer, confirmation of order, export license, finance among others. There are two dozen commercial and regulatory documents that are involved in the pre-shipment stage of an export transaction.

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  • Documents required for IEC Code are as follows: Pancard, passport Size Photo, Adhaar/ Voter card and cancelled cheque. For further assistance, call us @ 9953318433 IMPORT EXPORT CODE/ LICENSE (IEC) IN 1999/-
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  • IMPORT EXPORT CODE IS USED FOR IMPORTING AND EXPORTING OF GOODS TO AND FROM OUTSIDE INDIA AND IS ISSUED BY DGFT. FOR GETTING IMPORT EXPORT CODE LICENSE (IEC) IN INDIA, CALL US AT +91 9953318433. IMPORT EXPORT CODE IN JUST 2499/- IN JUST TWO DAYS, CALL US. DOCUMENTS REQUIRED: PHOTO, PANCARD, ADHAAR/VOTER CARD AND CHEQUE.
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  • FOR GETTING IMPORT EXPORT CODE LICENSE (IEC) IN INDIA, CALL US @ +91 9953318433. IEC CODE IN JUST 1999/- IN JUST TWO DAYS. Documents required for IEC Code are as follows: Pancard, passport Size Photo, Adhaar/ Voter card and cancelled cheque. For further assistance, call us @ 9953318433 IMPORT EXPORT CODE/ LICENSE (IEC) IN 1999/-
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  • rastogijatin01@gmail.com
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  • send me on email .... sales2@internationalgroup-eg.com
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Export Procedures and Documents

  1. 1. Chapter 22Export Procedures And Documents International Marketing Chapter 22 Export Procedures and Documents
  2. 2. Objectives What are the important steps in export transaction What are the standardized and aligned pre-shipment documents What are the documents related to goods What are the certificates related to shipment International Marketing Chapter 22 Export Procedures and Documents
  3. 3. What are the documents related topaymentWhat are the documents related toinspectionWhat are the documents related toexcisable goodsWhat are the documents related toexchange regulation International Marketing Chapter 22 Export Procedures and Documents
  4. 4. Introduction The exporting activity involves several commercial and regulatory procedures. These procedures also involve considerable documentation requirements. The export documentation involves the preparation of the specified number of copies of the prescribed documents pertaining to the different procedures. International Marketing Chapter 22 Export Procedures and Documents
  5. 5. Preliminaries Steps IEC number the IEC numbers are normally allotted by the regional licensing authorities. Membership cum registration : membership of certain bodies will help the exporters in a number of ways Inquiry and offer : An inquiry is a request from a prospective importer to be informed of the terms and conditions of sale. International Marketing Chapter 22 Export Procedures and Documents
  6. 6. Confirmation of order : Once thenegotiation are completed and conditionsare acceptable to the buyer and seller, thebuyer may place and order with theexporter.Export license : the exports of someitems are banned and of some itemscontrolled by means of licenses, thoughmany items are permitted to be exportedfreely. International Marketing Chapter 22 Export Procedures and Documents
  7. 7. Finance : If the exporter require pre-shipment financial assistance, he shouldtake the necessary steps to obtain it.Production/procurement of goods :Once the order is confirmed, the exportershould take necessary steps to ensure thetimely availability of the goods of thespecifications required and execute theexport order promptly. International Marketing Chapter 22 Export Procedures and Documents
  8. 8. Shipping space : As soon as the exportorder is confirmed, the exporter shouldcontract the shipping companies whichhave sailings for the port to which goodshave to be sent and book the requiredshipping space.Packing and marketing : once thegoods are ready, they are packed andmarked properly. International Marketing Chapter 22 Export Procedures and Documents
  9. 9. Quality control and pre-shipmentinspection : Needless to say, goodsshould be exported only after ensuringthat they are of proper quality.Excise clearance : As a matter ofpolicy, the government has grantedexcise duty exemption for exportproducts. International Marketing Chapter 22 Export Procedures and Documents
  10. 10. Customs Formalities Goods may be shipped out of India only after Customs clearance has been obtained. Following documents to the customs authorities,1. Shipping bill2. Declaration regarding truth or statement made in the shipping bill3. Invoice International Marketing Chapter4. GR form 22 Export Procedures and Documents
  11. 11. 5. Export licence6. Quality control inspection certificate7. Original contract, wherever available or correspondence leading to contract8. Contract registration certificate9. Letter of credit10. Packing list11. AR-4 form12. Any other documents International Marketing Chapter 22 Export Procedures and Documents
  12. 12. Exchange Control Formalities An exporter, who has sent goods outside the country, has the obligation to satisfy the Reserve Bank of India that he has received payment from his overseas buyer. Make a declaration on the prescribed form to the Collector of Customs that foreign exchange, representing the full export value of goods, has been or will be disposed of in the manner and within the period specified by the RBI International Marketing Chapter 22 Export Procedures and Documents
  13. 13. Negotiate all shipping documents,including those relating to sales onconsignment basis, through authorizeddealers.Receive payment by an approved methodSurrender the foreign exchange receivedfrom exports to the exchange controlauthority through authorized dealers. International Marketing Chapter 22 Export Procedures and Documents
  14. 14. Shipping The Goods Goods may be exported to foreign by sea, air, post, land or river.1. Shipping by sea : To obtain the permission of the port authorities for the movement of goods into the port, it is necessary to present the cart ticket to the gate warden/inspector/keeper at the port gate. International Marketing Chapter 22 Export Procedures and Documents
  15. 15. 2. Shipping By Air : Shipping by air has become popular for such products as commodities which are perishable and seasonal or high in cost but low in bulk.3. Shipping By Post : Shipping of goods may be effected by post, subject to the foreign trade and foreign exchange regulations of the country. International Marketing Chapter 22 Export Procedures and Documents
  16. 16. 4. Shipping By Land : The procedure for the export of excisable goods by land to countries like Afghanistan is, by and large, similar to the one laid down for export by sea. International Marketing Chapter 22 Export Procedures and Documents
  17. 17. Negotiation Of Documents After shipping the goods, the exporter should arrange to obtain payment for the exports by negotiating the relevant documents through the bank. International Marketing Chapter 22 Export Procedures and Documents
  18. 18. Export Incentives If the exporter is entitled to any export incentives, he should take the necessary steps to realize it (them). International Marketing Chapter 22 Export Procedures and Documents
  19. 19. Principal Export Documents1. Commercial invoice2. Packing list3. Bill of lading4. Combined transport document5. Certificate of inspection/quality control6. Insurance certificate/policy7. Certificate of origin8. Bills of exchange and shipment advice International Marketing Chapter 22 Export Procedures and Documents
  20. 20. Auxiliary Documents1. Performa invoice2. Intimation for inspection3. Shipping instructions4. Insurance declaration5. Shipping order6. Mate receipt7. Application for certificate of origin8. Letter to the bank for collection/negotiation of documents. International Marketing Chapter 22 Export Procedures and Documents
  21. 21. Regulatory Documents1. Gate pass-1/gate pass-2 – prescribed by Central Excise Authorities2. AR4/AR4A form - prescribed by Central Excise Authorities3. Shipping Bill/Bill of Export - prescribed by Central Excise Authorities4. Export Application/Dock Challan – Prescribed by Port Trust. International Marketing Chapter 22 Export Procedures and Documents
  22. 22. 5. Receipt for payment of Port Charges6. Vehicle Ticket7. Exchange Control Declaration – Prescribed by RBI GR/PP Forms8. Freight Payment Certificate9. Insurance Premium Payment Certificate International Marketing Chapter 22 Export Procedures and Documents
  23. 23. Documents Related To Goods1. Invoice : An invoice is the seller’s bill for merchandise and contains particulars of goods, such as the price per unit at a particular location, quantity, total value, packing etc. International Marketing Chapter 22 Export Procedures and Documents
  24. 24. 2. Packing Note and List : Difference between a packing note and a packing list is that the packing note refers to the particulars of the contents of an individual pack, while the packing list is a consolidated statement of the contents of a number of cases or packs. International Marketing Chapter 22 Export Procedures and Documents
  25. 25. 3. Certificate of origin : A certificate of origin, as the name indicates, is a certificate which specifies the country of the production of the goods. International Marketing Chapter 22 Export Procedures and Documents
  26. 26. Certificates Related To Shipment1. Mate receipt : A mate receipt is a receipt issued by the Commanding Office of the ship when the cargo is loaded on the ship, and containts information about the name of the vessel, berth, date of shipment, description of packages, marks and numbers, conditions of the cargo at the time of receipt on board the ship etc. International Marketing Chapter 22 Export Procedures and Documents
  27. 27. 2. Shipping Bill : The shipping bill is the main document on the basis of which the Customs’ permission for export is given. International Marketing Chapter 22 Export Procedures and Documents
  28. 28. 3. Cart Ticket : A cart ticket, also known as a cart chit, vehicle and gate pass, is prepared by the exporter and includes details of the export cargo in terms of the shipper’s name, the number of packages, the shipping bill number, the port of destination and the number of the vehicle carrying the cargo. International Marketing Chapter 22 Export Procedures and Documents
  29. 29. 4. Certificate of Measurement5. Bill of Lading6. Airway Bill International Marketing Chapter 22 Export Procedures and Documents
  30. 30. Documents Related ToPaymenta) Letter of creditb) Bill of exchangec) Trust receiptd) Letter of hypothecatione) Bank certificate of payment International Marketing Chapter 22 Export Procedures and Documents
  31. 31. Documents Relating ToInspection Certificate Of Inspection : It is a certificate issued by the Export Inspection Agency, certifying that the consignment has been inspected as required under the Export (Quality Control and Inspection) Act, 1963. International Marketing Chapter 22 Export Procedures and Documents
  32. 32. Documents Related ToExcisable Goodsa) G. P. Formsb) Form Cc) Forms A.R.-4/A.R.-4A International Marketing Chapter 22 Export Procedures and Documents
  33. 33. Summary Some important steps and documents in export transaction are : preliminaries, inquiry and offer, confirmation of order, export license, finance, procurement of goods, shipping space, packing and marking, quality control and pre-shipment inspection, excise clearance, customs formalities, exchange control formalities, insurance, shipping goods, negotiation of documents and export incentives. International Marketing Chapter 22 Export Procedures and Documents
  34. 34. There are two dozen commercial andregulatory documents involved in pre-shipment stage of an export transaction.The different commercial and regulatorydocuments may be classified intodocuments related to goods, documentsrelated to shipment, documents related topayment, documents related to inspectionetc. International Marketing Chapter 22 Export Procedures and Documents

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