Organization Manuals - Principles of Management
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Organization Manuals - Principles of Management

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Organisation charts and manuals are used to describe the organisation structure. It is a tool for management control and gives full information pertaining to the organization. ...

Organisation charts and manuals are used to describe the organisation structure. It is a tool for management control and gives full information pertaining to the organization.

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Organization Manuals - Principles of Management Organization Manuals - Principles of Management Presentation Transcript

  • Welingkar’s Distance Learning Division CHAPTER-12 ORGANIZATION CHARTS AND MANUALS We Learn – A Continuous Learning Forum
  • Welingkar’s Distance Learning Division Introduction  Organisation charts and manuals are prepared for the purpose of describing the organisation structure. These are used as tools management control. They give full information on a particular organisation. An executive finds out his exact place in the organisation structure from the chart and manuals. It shows the responsibility and authority of executive. He knows his superior for whom he is responsible and his subordinates whom he has to supervise. We Learn – A Continuous Learning Forum
  • Welingkar’s Distance Learning Division TRANSLATION An ‘action’ which is ordained, which is free from attachment, which is done without love or hatred, by one who is not desirours of the fruit, that action is declared to be SATTWIC (pure); the one done with egoism and with a longing for desire is RAJASIC (passionate); the one done without regard for the consequences, loss, injury and ability, is TAMASIC (dull). INTERPRETATION A good executive always undertakes a task simply as his duty, fully understanding its impact, and with no wicked intentions. An ordinary executive undertakes tasks for personal gains and with a false pride. A bad executive undertakes any task out of sheer lust and ignorance; with no thought for capacity, limitations, destruction and consequences. We Learn – A Continuous Learning Forum
  • Welingkar’s Distance Learning Division Meaning  Organisation charts and manuals are devices showing the organizational relationships and within an organisation. We Learn – A Continuous Learning Forum
  • Welingkar’s Distance Learning Division Definition  An organisation chart is diagrammatical form which shows the important aspects of organisation including the major functions and their respective relationship, the channels of supervision and the relative authority of each employee who is in charge of each respective function. We Learn – A Continuous Learning Forum
  • Welingkar’s Distance Learning Division Content of organisation chart  Basic organisation structure and flow of authority.  Authority and responsibilities of various executives.  The relationships between the line and staff officers.  Names of the components of organisation Positions of the various officer personnel. We Learn – A Continuous Learning Forum
  • Welingkar’s Distance Learning Division Content of organisation chart  Number of persons working in an organisation.  The present and proposed organisation structure.  Ways of promotion.  The requirements of management development.  Salary particulars. We Learn – A Continuous Learning Forum
  • Welingkar’s Distance Learning Division Types of organisation chart  Vertical chart  Horizontal chart  Circular chart  Master supplementary chart We Learn – A Continuous Learning Forum
  • Welingkar’s Distance Learning Division Chart revision  Chart revision means keeping the chart up-to- date on the organisation structure. It should be noted that the chart must reflect the organizational structure correctly. Management can place the responsibility on an individual to maintain the charts up-to date. He is responsible for maintaining and revision of the organisation charts. We Learn – A Continuous Learning Forum
  • Welingkar’s Distance Learning Division Principles of organisation chart  Observation of line of by top executives  Observation of line authority by subordinates  Defining of position  Non-assignment of same duty twice  Avoid unique concentration of duty  Organisation charts should be above personalities  Simple and flexible We Learn – A Continuous Learning Forum
  • Welingkar’s Distance Learning Division Advantages of organisation chart  They give a clear picture organisation charts  They show the levels of authority of relationships prevailing among employees at a glance.  Instructing work is simplified  Organisation chart is a starting point for planning organisation changes.  The strengths and weakness of an organisation are evaluated with the help organisation charts. We Learn – A Continuous Learning Forum
  • Welingkar’s Distance Learning Division Advantages of organisation chart  Organisation charts act as authoritative sources of information.  The lines of authority and responsibility given in the organisation chart are definite and formal.  The lines of the primary function of the management. Organisation charts help planning.  The outsiders of the organisation can have a quick understanding of each department in an organisation.  Organizational disputes can be solved with the help of organisation charts. We Learn – A Continuous Learning Forum
  • Welingkar’s Distance Learning Division Limitations of organisation charts  Most of the organisation charts are just like photos taken instant  The organisation charts create more rigidity or relationships prevailing among the employees of the organisation.  It is very difficult to maintain and ensure that the organisation charts are up-to-date.  The organisation charts do not show the informal relationship existing among the organisation staff members. We Learn – A Continuous Learning Forum
  • Welingkar’s Distance Learning Division Limitations of organisation charts  There is no differentiation between line officers and staff officers in an organisation  The organisation charts produce a psychological complex such as superiors, inferiors  The relationship shown in an organisation chart does not actually prevail among organisation the employees.  The word and lines used in an organisation charts give different meaning to different persons. We Learn – A Continuous Learning Forum
  • Welingkar’s Distance Learning Division Organisation manuals  This type of organisation manual is prepared for the purpose of evolving for the organisation and providing guidance to control the development of the organisation structure We Learn – A Continuous Learning Forum
  • Welingkar’s Distance Learning Division Meaning of organisation manual  A small book which contains the information regarding the organisation structure, duties and responsibilities of each position, job, description, salaries, prevailing relationships among members including organisation procedures and methods is called organization manual. We Learn – A Continuous Learning Forum
  • Welingkar’s Distance Learning Division Contents of organisation manual We Learn – A Continuous Learning Forum Information regarding leave, promotion, transfer Contents Rules regarding leave, leaving promotion, transfer A brief explanation Specimen forms Name and address of the top executive Telephone of the organisation Address of the branch office Important sections Address of the showrooms Duties and responsibilities Full name address of the organisation
  • Welingkar’s Distance Learning Division Advantage of organisation manual  The employee of the organisation can get a clear picture of the organisation.  The blueprint rules and regulations are followed by the employees and the controlling work is minimized.  The decisions taken by the management are given in an elaborate manner. Organisation manual contains the demanded method and procedures to be followed in nag organisation. Then the organisation goals are easily achieved.  Organisation manual helps the personnel to know their duties, responsibilities and relationship with others within a short period We Learn – A Continuous Learning Forum
  • Welingkar’s Distance Learning Division Disadvantages of organisation manual  Organisation manual will has some become outdated very soon. It is due to continuous changes of the business, behavior of the employees and the like.  The human relationships are defined and describes in the organisation manual but they could not be practically followed in an organisation. We Learn – A Continuous Learning Forum
  • Welingkar’s Distance Learning Division Disadvantages of organisation manual  The organisation manuals are not reviewed periodically. So the relevant changes are not incorporated in the organisation manual.  The preparation of organisation manual increases the administrative expenses of the organisation.  Much time is necessary to keep the organisation manual up-to-date. We Learn – A Continuous Learning Forum