CRDMS Training Slides for Faculty

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CRDMS Training Slides for Faculty

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  • Allows faculty to create and submit copyright forms and course reading requests onlineAllows administrators such as library to process the forms/requests more efficientlyAllows data from these forms to be stored in a central place so that reports and statistics can be generated for legal audit purpose.Course Readings that requires the submission of copyright forms:- Library-distributed : readings posted on SMUVista (CLASS), readings compiled in hardcopy course packets Self-distributed : CLASS readings, copyrighted readings that faculty want to record in CRDMS
  • SMU is required to comply with the record keeping requirement defined in both the CLASS agreement and Section 52 of the Singapore Copyright Act, for multiple copying of works conducted by its Faculty.Theagreement that SMU signed with CLASS requires a report to be submitted to them annually, indicating the list of materials that our faculty distribute to their students. Hence, it is important to have a central database to store all the copyright data, allowing the data to be collated for reports to Legal Office, publishers and CLASS.In addition, we need a system that can enhance the efficiency of both faculty and administrators in managing course reading requests and copyright forms.Note:CLASS (Copyright Licensing and Administration Society of Singapore Ltd), represents publishers/authors worldwide and collects copyright fees on behalf of them and is affiliated to similar organizations around the world.
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  • CRDMS Training Slides for Faculty

    1. 1. Course Reading Data Management System<br />Training for Faculty <br />
    2. 2. What will we cover today?<br />What is Course Reading Data Management System? (CRDMS)<br />Why CRDMS?<br />What is in it for me?<br />How do I get started?<br />How do I raise a course reading request and submits the copyright forms online?<br />How do I manage my course reading requests?<br />Where to get help?<br />Questions?<br />
    3. 3. What is Course Reading Data Management System?<br />Electronic copyright forms, Course Reading Requests to the library, Course Reading records, Other Data <br />Creation<br />Submission<br />Processing<br />Storage<br /><ul><li>Will be launched on 7th Jun 2010
    4. 4. Replaces the traditional hardcopy copyright forms
    5. 5. Course Readings refer to those that require the submission of copyright forms</li></li></ul><li>Why CRDMS?<br />Course Reading Data Management System<br />Faculty submits, manage course reading request and copyright forms<br />Legal Office, <br />publishers, CLASS<br />representatives, etc<br />Reports<br />Administrators process requests and supply other data (e.g. payment records)<br />Central system to store, collate and retrieve course reading data<br />
    6. 6. What is in it for me?<br />Able to submit course reading request and copyright forms to the library online, anytime, anywhere<br />A single online declaration for all copyright forms<br />Able to manage copyright forms<br />Copy from past creation, Copy to another faculty’s account (upon request) <br />Able to assign teaching assistants to create the forms on faculty’s behalf<br />Able to track readings distributed by the library<br />Able to store reading and payment records for self-distributed materials<br />Able to generate reports on readings distributed<br />
    7. 7. How do I get started?<br />Pre-requisites:<br />SMU NT ID and Password; Email Address<br />Web Browser (Internet Explorer 7.0 or above)<br />VPN connection, if you are off campus.<br />Entry Point<br />Library Web Site > Services for Faculty<br />One Stop Form<br />URL (https://intranet.smu.edu.sg/CRDMS/)<br />
    8. 8. How do I raise a course reading request and submits the copyright forms online?<br />Create Form Personally<br />Library Distributed<br />Self Distributed<br />Copy From Existing Course Reading Request<br />Assign Teaching Assistant to create form<br />Submit a Request and Declare IP compliance<br />
    9. 9. How do I manage my course reading requests?<br />Searching Course Reading Request<br />Updating forms in new request<br />Updating course information and data in copyright forms<br />Requesting Teaching Assistant to update<br />Cancelling/Removing a Course Reading Request<br />Tracking status of a Course Reading Request<br />Viewing of a Course Reading Request<br />Generating Report<br />
    10. 10. Where to get help?<br />
    11. 11. Questions?<br />

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