Request for Proposal (RFP)   Downtown Office/Retail Project         City of Webster City   400 Second Street – PO Box 217 ...
2TABLE OF CONTENTS PAGEINTRODUCTION     ABOUT W EBSTER CITY, IA     CITY GOVERNMENT     ECONOMIC CHANGES     ECONOMIC ...
3OUR COMMUNITY
4                             INTRODUCTIONABOUT WEBSTER CITY, IOWALocated in North Central Iowa, Webster City sits on four...
5Webster City owns and operates the municipal water, sewer and electric utilities. TheCity has ample utility capacity to s...
6      The City acquired Electrolux’s central vacuum plant (109,000 sf) and struck a       deal to retain two of Electrol...
7decisions requiring approval by the Planning and Zoning Commission and/or CityCouncil can generally be completed in six t...
8   C. Willing to assist in soliciting additional tenants to expand the size and scope of      the projectThe City’s inten...
9The City is aware of alternative financing programs that the developer may be able touse for this project. The City can a...
10   3. The developer shall commit to completing the first 11,000 square feet of office       space by September 2012.   4...
11Legal DescriptionDUB & PAC RR ADD LTS 8-11 BLK 10Parcel Number495041101100000Address605 Prospect Street.Coordinates93°49...
12The site would have its primary access off Prospect Street, but would be required tohave at least one access that connec...
13ZONINGThe site is currently zoned C3 Highway Business. A copy of the City’s zoningregulations, as well as other pertinen...
14      A list of previous and current construction lenders. The City will not contact       these without first obtainin...
15consider, but not be limited to, the following elements (the weighting shown is illustrativeonly, and the City reserves ...
16TERMS AND CONDITIONSThe following terms and conditions shall apply to this process:    Respondents shall be responsible...
17   A Respondent may withdraw or amend a proposal prior to the submission    deadline. To do so, a written request must ...
18               hardware, software, motor vehicles owned or rented by Respondent, or               the Respondent’s agent...
19In your response, you must submit in writing a signed letter certifying that you are notcurrently suspended or debarred ...
EXHIBIT A: STANDARD FINISHES                          PRIVATE OFFICES & OPEN OFFICE AREAFLOORING                  CARPET T...
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Webster City RFP for Downtown Office Development

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This is a request for proposal (RFP) published June 24, 2011 seeking proposals from qualified developers interested in constructing new office space in downtown Webster City, Iowa, as well as owning/managing the property and securing additional tenants.

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Webster City RFP for Downtown Office Development

  1. 1. Request for Proposal (RFP) Downtown Office/Retail Project City of Webster City 400 Second Street – PO Box 217 Webster City, IA 50595 JUNE 2011
  2. 2. 2TABLE OF CONTENTS PAGEINTRODUCTION  ABOUT W EBSTER CITY, IA  CITY GOVERNMENT  ECONOMIC CHANGES  ECONOMIC DEVELOPMENT  RECENT SUCCESSES  PLANNING & PERMITTINGREQUEST FOR PROPOSAL (RFP)  BACKGROUND  REQUEST FOR PROPOSAL  CITY INVOLVEMENT  CREATIVITY ENCOURAGED  ALTERNATIVE FINANCING  MINIMUM BUSINESS TERMSPROPERTY INFORMATION  PROPERTY DESCRIPTION  UTILITIES  ZONINGPROPOSAL PROCESS & REQUIREMENTS  REQUIRED INFORMATION  EVALUATION & SELECTION CRITERIA  SELECTION PROCESS  TIMELINE  SUBMITTAL INFORMATION  TERMS & CONDITIONS  INDEMNIFICATION  FEDERAL SUSPENSION & DEBARMENT CERTIFICATION  MINIMUM SUBMISSION REQUIREMENTS  DOCUMENTS AVAILABLE FOR REVIEW
  3. 3. 3OUR COMMUNITY
  4. 4. 4 INTRODUCTIONABOUT WEBSTER CITY, IOWALocated in North Central Iowa, Webster City sits on four lane Highway 20 roughly tenminutes from Interstate 35 and has a population of 8,070, which is roughly half the totalpopulation for Hamilton County. Webster City’s closest big city neighbors include FortDodge (population 25,075) twenty five miles to the west and Ames (56,814) forty sixmiles south. A virtual familiarization tour of our location and assets can be found at:www.buildwebstercity.com/virtualfamiliarizationtourWebster City has deep agricultural, industrial and entrepreneurial roots and is home to anumber of very success companies. Some of Webster City’s leading employers include:  Van Diest Supply Company – 667 employees  Mary Ann’s Specialty Foods – 175 employees  Webster City Custom Meats – 137 employees  Tasler Inc – 118 employees  Vantec Inc – 90 employees  Electrolux Fabric Care Tech Center – 80 employees  Seneca Foundry – 50 employees  Daily Freeman Journal – 47 employees  Electrolux Central Vacuum Sales – 25 employees  Cropland Containers – 25 employeesMore information about Webster City, including data and demographics, can be foundonline at www.buildwebstercity.com/Downtown-Development-Project.aspx.CITY GOVERNMENTSince 1912, Webster City has been a council-manager form of government with a fulltime City Manager hired by the Council. Its City Council is comprised of five electedmembers that serve staggered four year terms.Webster City is a progressive community that strongly supports economic development.And, unlike many local, state and federal governments, Webster City has been fiscallyresponsible. The City has earned and maintained a AA- bond rating. This fiscalresponsibility has allowed the city to enjoy:  A fund balance that is equal to over a half year of expenses  Use of less than one third of the City’s debt limit  Three consecutive years with no increase in the City’s mil levy for property taxes
  5. 5. 5Webster City owns and operates the municipal water, sewer and electric utilities. TheCity has ample utility capacity to support growth. This includes more than 2.5 milliongallons a day (mgd) of water, 1.5 million mgd of sewer, and 16 MW of cumulative electriccapacity among three existing substations. The City has purchased property, designed,and set aside the funding for a fourth 20 MW substation to support future industrialgrowth in the southern portion of the city. Additionally, the City has a 20 MW backupgenerator.ECONOMIC CHANGESLike many communities across the globe, Webster City has experienced the impacts ofthe downturn in the global economy. The most significant impact was the announcedclosure of Electrolux of North America’s Fabric Care plant in October 2009 and thedislocation of more than 1,000 skilled workers by the end of March 2011.Electrolux’s departure is part of a wholesale shift in their international business modeland was one of many location moves they’ve made in the last twenty four months.Despite the Electrolux closure, Webster City has maintained strong business growthacross all sectors, seeing gains in employment at Van Diest Supply Company, MaryAnn’s Specialty Foods, Vantec and more. Additionally, Webster City is benefiting from anumber of start-ups in all sectors from manufacturing to retail.ECONOMIC DEVELOPMENTAs a result of Electrolux’s announcement in 2009 that it was moving its Webster CityFabric Care plant to Juarez, Mexico, the City of Webster City refocused on economicdevelopment as the top priority and set aside $1.7 million in economic developmentfunds to be used to encourage economic investment and job creation.Additionally, the City contracted an economic development consultant with private sectordevelopment experience to (a) create an economic development strategy and (b)implement measures to attract new investment and job creation.Within three months the City had completed a Comprehensive Economic DevelopmentAssessment; a comprehensive review of city codes, policies and operations; a draftmarketing plan; and a targeted industry analysis. This was followed shortly thereafter bya final marketing plan, adoption of new codes and policies concerning economicdevelopment, and the contracting of a full time economic developer to manageimplementation.RECENT SUCCESSESWebster City is a vibrant community with tremendous potential for growth. And, in thepast eighteen months we had a number of economic development successes:
  6. 6. 6  The City acquired Electrolux’s central vacuum plant (109,000 sf) and struck a deal to retain two of Electrolux’s business units (central vacuum sales and fabric care tech center) accounting for more than 100 jobs.  The City provided direct financial assistance in the form of a short term bridge loan to help start a new company, Drive Tek Iowa, which is assembling all- electric vehicles.  Town and Country Insurance, whose headquarters is in Webster City, completed a multi-million dollar expansion at the east end of our downtown corridor.  Murrary McMurray Hatchery completed construction of a new building to support its expanding business.  First State Bank recently broke ground on a $700,000 expansion to its Webster City headquarters.  Caseys General Stores has acquired land from private owners and right of way from the City to construct a planned new store at the corner of Second and Superior – the entrance to downtown.  Fareway Stores has announced a 4,000 sf expansion and full remodel of its store.  The City completed the sale of its 20,000 sf speculative industrial building in our SE Industrial Park.These investments by private companies have been bolstered by more than $50 millionin public investments in infrastructure in the past eighteen months, including:  A new $35 million dollar critical access hospital, the Van Diest Medical Center, was completed in the fall of 2010.  Construction is underway on a $13.1 million dollar competition gym at our high school.  Construction has started on a $500,000 bus barn for MIDAS – the local public transportation authority.  The City has initiated more and completed than $3 million in road improvement projects, including a $1 million dollar project to improve the intersection of Superior and Fairmeadow.  The City is underway with the design and construction of a new $2.5 million dollar well.A map depicting the location of these projects is included on the website we’ve set up forthis RFP.PLANNING AND PERMITTINGWebster City understands that time is money. We have an experienced Planning andZoning department that is routinely able to issue construction and building permits in amatter of days. Moreover, the city maintains simple processes and those planning
  7. 7. 7decisions requiring approval by the Planning and Zoning Commission and/or CityCouncil can generally be completed in six to ten weeks. REQUEST FOR PROPOSAL (RFP)BACKGROUNDThe City has been contacted by a number of prospective projects that are interested inlocating in Webster City, but have yet to do so because of a lack of adequate officespace.This includes a prospective company the City is working to finalize a deal with that willrequire construction of approximately 11,000 square feet of office space for a singletenant. This deal would ideally yield a lease rate per square foot per year of no greaterthan $12, which would cover the base lease price, building maintenance and snowremoval. Tenant would be responsible for utilities. The City believes it will have a letterof intent from the prospect within the next few weeks that will include a minimum fiveyear lease term.Additionally, the City believes there are other potential users and we are currentlyspeaking with those interested parties to determine interest and assemble additionalcommitments.In order to meet the needs of the initial tenant, this project would need to commence thisconstruction season and be completed and ready for occupancy in the summer of 2012.REQUEST FOR PROPOSALWebster City owns a 0.7636 acre parcel in downtown Webster City that is zoned C3Highway Business.The City has identified this property as a location for the development of one or moreoffice/retail buildingsThe City seeks proposals from developers, investors or development teams that are: A. Qualified to develop an office/retail project that will include at least 11,000 square feet of office space to be constructed immediately for the expected tenant, as well as an additional amount of office and retail space for lease or rent that would be built now or as a second phase B. Qualified and interested in owning the building and managing the property, including all leases, maintenance, and insurance
  8. 8. 8 C. Willing to assist in soliciting additional tenants to expand the size and scope of the projectThe City’s intent is to select a qualified company with the experience and entrepreneurialinitiative to complete a high-quality project in the time frame required by this proposal.The goal of the project is to achieve new development in downtown Webster City thatwill satisfy an existing space need and attract new opportunities for the City.The City reserves the right to select up to three firms that would be invited to interviewwith the City for further consideration before a final selection is made.CITY INVOLVEMENTTo facilitate development of this project, Webster City is prepared to stay involved in theproject and commit, at a minimum, the following resources:  Free land  Installation of site utilities  Tax Increment Financing (TIF) of up to 100% for up to 14 years  Waived utility hook-up fees  Waived building permit feesWebster City may also consider further contributions to the project as may be needed toachieve the City’s goals and meet the tenant’s needs. The City may be willing to:  Contribute upfront capital,  Backstop the developer’s investment by covering a portion of lease costs of vacant space for a fixed period of time, or  Make sure other reasonable alternative contribution to achieve the project’s successProposals must indicate what, if any, additional contributions would be required of theCity. The City will evaluate proposals based on how little assistance will be needed fromthe City to complete the project.CREATIVITY ENCOURAGEDThe City encourages creativity in development concepts, including in the design.However, the City desires to have the project reflect elements of the City’s existingarchitecture. The development could be constructed as multiple single story buildings oras multi-story buildings, but a single space must be able to accommodate at least11,000 square feet.ALTERNATIVE FINANCING
  9. 9. 9The City is aware of alternative financing programs that the developer may be able touse for this project. The City can assist a developer in applying for these programs,which could be used to finance all or a portion of the project. These range from federallytax exempt bonds to low interest loans to loan guarantees. The proposal should indicatewhat, if any, alternative financing is desired by the developer.Potential sources of alternative financing may include:Corn Belt Power FundThis program is available through the Corn Belt Power Cooperative and offers loans forconstruction. The maximum loan available is $150,000. Interest rates depend on prime,but have been as low as 4%. Terms can range from 3-10 years.Midwest Area Disaster BondsThese bonds can be administered through Webster City or the Iowa Finance Authority.They are Federal Tax Exempt Revenue Bonds that can go towards the creation orexpansion of any business in Iowa for manufacturing, retail or shopping centers, officebuildings, restaurants and more. The deadline for issuance is January 1, 2013. There isa $200 million dollar limit per project.USDA Business and Industry Loan Guarantee ProgramThe USDA will guarantee loans by eligible lenders to businesses that benefit rural areasless than 50,000 in population. The inability to obtain other credit is not an eligibilityrequirement. The loan guarantees can be used for loans that include construction,development, and acquisition.Additional information on alternative financing and incentives can be found at:www.buildwebstercity.com/Downtown-Development-Project.aspx.For questions, please contact David Toyer, Economic Developer for Webster CityEconomic Development, at 515-832-9151 or david@buildwebstercity.comMINIMUM BUSINESS TERMSThe following are minimum business terms that the successful firm must accept: 1. The developer shall build, at a minimum, 11,000 square feet of office space. The City desires that additional office and/or retail space be built or planned for the site. 2. For the initial 11,000 square feet, the developer shall build space per the specifications attached hereto as Exhibit A and shall make said space available at a lease rate not to exceed $12 per square foot per year, which shall include the base lease, as well as maintenance and snow removal costs. Utilities will be paid for by the tenants. The City will look favorably on proposals that can achieve a lease rate below $12 per square foot per year.
  10. 10. 10 3. The developer shall commit to completing the first 11,000 square feet of office space by September 2012. 4. The developer shall commit to completing the entire project. 5. The developer shall obtain and carry adequate insurance during all phases of the project. 6. The developer will obtain adequate financing to assure completion of the project. 7. The developer will commit to a schedule for the completion of the project, including any phases, as mutually agreed upon by the developer and the City and in consideration of the needs of the tenants. 8. The developer will meet all city, state and federal requirements for the permitting and, if any, environmental review. 9. The City shall not be responsible for any real estate commissions or brokerage fees in connection with the sale, lease or development of the property. 10. The developer will commit to performance guarantees and damages for failure to perform on the schedule and in the manner to which agreed. 11. The developer will indemnify the City for any damages resulting from activities or omissions by the developer. INTRODUCTIONPROPERTY DESCRIPTIONThis project would take place on four City owned lots that make up a 0.7636 acre parcelzoned C3 Highway Business.Additional property for this project or future additions to this project may be availablethrough the vacation of right of way reserved for Third Street and/or acquisition ofadditional parcels to the north.This city can provide the developer with information on the adjacent vacant parcel to thenorth if the developer is interested in evaluating that additional property for the project.Parking within the City’s right of way along Third Street between Prospect St and DesMoines Street is provided by the City. These +50 spaces are for general public use andwould be of benefit to office and retail uses constructed at the project site.
  11. 11. 11Legal DescriptionDUB & PAC RR ADD LTS 8-11 BLK 10Parcel Number495041101100000Address605 Prospect Street.Coordinates93°49’27.401”W42°28’12.675”NSize & DimensionsThe parcel is 0.7636 acres. The dimensions are 126’ x 264’.Assessed ValueThe current assessed value is $38,240. The current estimated annual property taxesare $1,476.12. Property taxes on the developed parcel will be the responsibility of thedeveloper/owner.Access
  12. 12. 12The site would have its primary access off Prospect Street, but would be required tohave at least one access that connects the project to HyVee’s parking lot to ensureadequate vehicular and pedestrian movement.Adjacent uses North Right of way for a future extension of Third Street, followed by vacant lots comprising approximately 0.7 acres that the owner has expressed may be for sale and which could be purchased separately by the developer to expand the size of this project. However, the City at this time has no interest in purchasing this property. East Prospect Street South Godfather’s Pizza and a small used car lot West HyVee StoreUTILITIESUtilities for the project are available to the north of the parcel in the right of way. TheCity is willing to install the site utilities at no cost to the developer.
  13. 13. 13ZONINGThe site is currently zoned C3 Highway Business. A copy of the City’s zoningregulations, as well as other pertinent information on this project can be downloaded atwww.buildwebstercity.com/Downtown-Development-Project.aspx. PROPOSAL REQUIREMENTSREQUIRED INFORMATIONProposers shall submit the following required information:Company/Team InformationPlease provide a general overview of your company and preliminary development team.At a minimum, you must provide the following information:  Name and title of the company’s representative  Name of the company  Address, telephone numbers (work and cell), fax number and email addresses  Resumes of the company’s executive team and the management responsible for the project.  Information on contractors or subcontractors the company expects it may use for this project.Relevant Project ExperiencePlease provide specific examples of projects that demonstrate your developmentcapabilities and describe the ultimate outcome of each project. In additional to thegeneral descriptions, please answer the following questions:  Were any of the company’s previous projects public/private partnerships and, if so, what were the terms of those arrangements and the contributions made by the public entities?  How was each project financed?  What is the current status of each project? Do you still retain ownership and management? If not, why?Financial InformationProvide a level of financial information that will allow the City to understand your financialability to acheive your development concept on the property in the time frame needed.This information should include:
  14. 14. 14  A list of previous and current construction lenders. The City will not contact these without first obtaining your permission.  A description of the source of equity for past projects (internal cash, outside investors, landowners, etc).  A description of the methods for paying off the construction lender (presales, permanent lenders, etc).  The most recent available credit report and financial statements (audited preferred) for the past four years, for each principal, partner and joint venture participant (if applicable).  Composition of the current real estate portfolio and list for each project, its name, type, location, date completed, rentable area or number of units, occupancy rate, current value, debt, and your ownership interest.  A description of any litigation or other legal disputes that each principal, partner, and joint venture participant (if any) has been involved in during the past five years and the final outcomes of such dispute(s).Development Concepts  Provide copies of sketches, drawings and/or site plans that demonstrate the project meets the requirements of this RFP.  Describe the total project scope and scale, including the total square footage, number of phases, uses and features of the project.  Describe the strengths you perceive in the property and project.  Describe the challenges you see to developing the property and project.  Describe the role you see the city playing in the development process.  Provide a timeline for project commencement and completion for all phases.  Describe the elements of a preferred transaction structure for the property, letters of intent held by the city, city contributions, etc.EVALUATION & SELECTION CRITERIAThe City is seeking responses from only those developers with a demonstrateddevelopment and property management record and the existing capabilities to developthe entire project. It will be expected that the selected company can perform the pre-development, land development and vertical development of the property. The City isseeking developers who can independently finance and construct the entire project withthe least amount of assistance from the City.SELECTION PROCESSThe City will convene a selection committee to review the responses and recommendthe most Qualified Respondents to the City Council. RFPs will be reviewed to determinethe ability of the Respondent to meet the City’s objectives for development of theproperty as demonstrated in the developer’s response. Selection consideration will
  15. 15. 15consider, but not be limited to, the following elements (the weighting shown is illustrativeonly, and the City reserves the right to depart from the relative weighting shown here inorder to select the most qualified and desirable developer):Demonstrated Overall Developer Experience 20%Demonstrated Experience with Similar Projects 20%Financial Ability 20%Development Concept 20%Developer Long-term Commitment to Project 10%Potential to Develop a Positive Working Relationship with City 10% 100%If a City is unable to negotiate an agreement with the highest ranked developer, the Citywill attempt to negotiate with the other two highest ranked developers. If unsuccessfulwith the top three developers, the City may choose to negotiate with any other developerwho participated in the process or may choose to reopen the RFP.TIMELINEThe proposed process will follow the timeline below:City Publishes the RFP June 24, 2011Deadline for Submission of Response July 18, 2011Selection of Short List July 20, 2011Interviews of Developers (TBD) July 25, 2011Selection of Preferred Developer August 2011Upon the City Council’s formal selection, the Preferred Developer shall pay the City aTen Thousand Dollar ($10,000) non-refundable deposit. The City and the Developershall thereafter enter into an exclusive negotiated agreement.SUBMITTAL INFORMATIONProposals must be submitted in writing (by mail or in person) not later than 5:00 PMCentral Daylight Time (CDT) on July 18, 2011.Proposals must be clearly marked “Downtown Development Project” and shall beaddressed to: Ed Sadler, City Manager City of Webster City PO Box 217 / 400 Second Street Webster City, IA 50595Please direct all questions to David Toyer, Economic Developer, at 515-832-9151 ordavid@buildwebstericty.com.
  16. 16. 16TERMS AND CONDITIONSThe following terms and conditions shall apply to this process:  Respondents shall be responsible for the accuracy of the information they provide the City.  The City reserves the right to reject any and all submittals, to waive minor irregularities in any proposal, to issue additional RFPs, and to either substantially modify or terminate the Project at any time prior to the final execution of a contract.  Nothing herein shall require the City to enter into exclusive negotiations and the City reserves the right to amend, alter, and revise its own criteria in the selection of a developer for the property without notice.  The City reserves the right to request clarification of information submitted, and to request additional information from any Respondent.  The City shall not be responsible for any costs incurred by the Respondent(s) in preparing, submitting, or presenting its response to the RFP or other information required to be submitted by the City.  The City may select, at its sole discretion, proposals it deems most feasible and beneficial to the City.  City may negotiate contracts with Respondents that differ from the terms contained in this RFP.  The City reserves the right, at its sole option, to waive minor administrative irregularities contained in any Respondent’s proposal.  The City reserves the right to amend or revise the RFP. In the event that it becomes necessary to revise any part of the RFP, an addenda will be provided in the same manner as publication of the RFP.  The City will not be liable for any errors in the Respondent’s proposal. Respondents will not be allowed to alter their proposals after the deadline for submission unless the alterations are the result of a request by the City.  The City reserves the right to make corrections or amendments to the response due to errors identified by the City or Respondent. This type of amendment will only be allowed for such errors as typing, transposition, omission, or any other obvious error.  The City must receive the Respondent’s proposal in its entirety at the address, date and time specified herein. Proposals arriving after said deadline will be returned to the Respondent. Respondent assume the risk for delivery and City assumes no responsibility for delays in the mail.  Postmarking by the deadline is not a substitute for submittal.  All proposals become the property of the City. The City will maintain the confidentiality of proposals as prescribed by law. Proprietary information (financials, private business information) must be marked as such to prevent disclosure under law.
  17. 17. 17 A Respondent may withdraw or amend a proposal prior to the submission deadline. To do so, a written request must be signed by an authorized representative of the Respondent and submitted to the City. Any oral representations, commitments and warranties offers by the Respondent during the RFP process will not be considered unless formally reduced to writing. Any and all oral representations, commitments and warranties, if reduced to writing by the Respondent, will be binding and may be considered by the City during the evaluation process. Selection of a Respondent does not imply endorsement by the City nor suggest that Respondent’s proposal is the best or only solution, and respondent agrees not to make reference to the City in any marketing or promotional materials without express written consent of the City. The successful Respondent will be expected to contractually agree to no individual shall be excluded from participation in, denied the benefits of, subjected to discrimination under, or denied employment in the administration of or in connection with any program provided by the contract between the City and the respondent because of race, color, creed, marital status, religion, sex, sexual orientation, national origin, Vietnam Era or disable veterans status, age, or the presence of any disability. The prohibition against discrimination in employment shall not apply if the particular disability prevents the individuals from performing the essential functions of his/her position, with or without reasonable accommodations. The successful respondent will be required to have insurance including some or all of the following and any other provisions as deemed necessary by the City: o No limitation. Respondent’s maintenance of insurance as required by a contract with the City shall not be construed to limit the liability of the Respondent to the coverage provided by such insurance, or otherwise limit the City’s recourse to any remedy available at law or in equity. o Respondent shall obtain and show proof of automobile liability insurance covering any auto with a minimum combined single limit for bodily injury and property damage of $1,000,000.00 per accident. o Respondent shall obtain and show proof of general liability insurance with limits no less than $1,000,000 for each occurrence, $1,000,000 aggregate. o Respondent shall maintain builder’s risk, construction or other such applicable insurance in an amount sufficient to cover the liabilities of the project. o Any subcontractor, sub-consultant or other party working on behalf of the Respondent shall be named as an additional insured with respect to the project. o Respondent’s insurance shall be the primary insurance coverage with respect to the City. o Consultant shall assume full responsibility for all loss or damage from any cause whatsoever to any tools, machinery, equipment, computers,
  18. 18. 18 hardware, software, motor vehicles owned or rented by Respondent, or the Respondent’s agents, suppliers, consultants, contractors, sub consultant or sub-contractors. This includes such tools, machinery, equipment, hardware, software, motor vehicles owned or rented by the Respondent’s employees. o The Respondent and City waive all rights against each other, any of their sub-contractors, sub-consultants, agents and employees, and each of the other, for damages caused by fire or other perils to the extent covered by Builders Risk Insurance (if applicable) or other property insurance obtained pursuant to the insurance requirement provisions agreed to by contract or other property insurance otherwise applicable to the work. The policies shall provide such waivers by endorsement or otherwise. o Respondent shall furnish to the City one or more Certificates of Insurance and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the Automobile Liability and Commercial General Liability Insurance of the Respondent, before commencement of the work. Before any exposure or loss may occur, the Respondent shall file with the City a copy of the Builder Risk Insurance Policy (if applicable) that includes all applicable conditions, exclusions, definitions, terms and endorsements related to the work. o Respondent shall ensure that each sub-contractor or sub-consultant of every tier obtain and maintain a minimum of the same insurance coverage and limits as stated herein for the Respondent. At the request of the City, the Respondent shall provide evidence of such insurance.INDEMNIFICATIONThe Respondent performing the project for the City of Webster City shall indemnify, holdharmless, and defend the City, if officers, agents, consultants and employees from anyand all liability, including claims, damages, demands, losses, costs, and expenses of anykind and description or damage to person or property arising out of or in connection withor occurring during the course of any agreement between the Respondent and the Cityof Webster City where such liability is founded upon or grows out of the acts oromissions of any agents or employees of the Respondent.FEDERAL SUSPENSION AND DEBARMENT CERTIFICATIONFederal Executive Order 12549 prohibits federal, state and local public agenciesreceiving grant funding from contracting with individuals, organizations, or companieswho have been excluded from participating in federal contracts or grants.The purpose of this certification is for the Respondent to advise the City, in writing, ofany current Federal Suspension and Debarment.
  19. 19. 19In your response, you must submit in writing a signed letter certifying that you are notcurrently suspended or debarred by any Federal Department or Agency fromparticipating in federally funded contracts.MINIMUM PROPOSAL ELEMENTSAll proposals, at a minimum, shall provide such sufficient documentation, detail andnarrative as to:  Show Respondent’s acceptance of the minimum business terms  Provide all the required information  Provide a Federal Suspension and Debarment CertificationDOCUMENTS AVAILABLE FOR REVIEWThe City has a large quantity of documents available for your review online. Thesematerials are presented to assist you in your analysis and proposal.The information available includes additional site maps, copies of the zoning code,marketing reports and analysis, data and demographics, and much more. Please visitwww.buildwebstercity.com/Downtown-Development-Project.aspx.Please do not hesitate to contact David Toyer, Economic Developer, at 515-832-9151 ordavid@buildwebstercity.com with any questions you may have or requests for additionalinformation.
  20. 20. EXHIBIT A: STANDARD FINISHES PRIVATE OFFICES & OPEN OFFICE AREAFLOORING CARPET TILES PATCRAFT 10119 DAZZLE (COLOR: TBD) CARPET BASE PATCRAFT 10203 COLOR CHOICE (COLOR: TBD) ALTERNATE BROADLOOM CARPET AND BASE PATCRAFT GIO ULTRALOC #Z5066 (COLOR: TBD)WALLS PAINTED WALLS COLORS: TBDDOORS 3X7 DOORS SOLID CORE WHITE MAPLE STAINED SLICED VENEER HOLLOW MTL FRAME W/18"W SIDELIGHT PAINTED FRAMECEILING TILE ARMSTRONG CIRRUS, TEGULAR ANGLED EDGELIGHTING 2X4 RECESSED DIRECT/INDIRECT FIXTURESWINDOW SHADES PHIFER SHEERWEAVE 4400 INSOLROLL WINDOW SHADE (COLOR: TBD) BREAK ROOMFLOORING MANNINGTON STANDARD VCT COLORS: TBD JOHNSONITE VINYL BASE COLORS: TBDWALLS PAINTED WALLS COLORS: TBDCABINETS/COUNTER PLASTIC LAMINATE UPPER AND LOWER CABINETS COLORS: TBD RESTROOMSFLOORING 6 X 6 CERAMIC TILE RBC - ED36/OCISAWALLS - 5AFF 5 AFF - 12 X 12 CERAMIC TILE W/BULLNOSE CAP RBC - ED36/OCISAWALLS - ABOVE 5 PAINT TBDCOUNTER SOLID SURFACE W/ INTEGRAL SINKS AND BACKSPLASH WILSONART GIBRALTAR 9033 CARAMEL MELANGETOILET PARTITIONS STAINLESS STEEL BRADLEY SERIES 600 GENERAL NOTESEACH CONFERENCE ROOM TO BE ZONED SEPARATELY FOR HEATING/COOLINGDATA ROOM TO BE ZONED SEPARATELY FOR HEATING/COOLINGPROVIDE ELECTRICAL CIRCUITS IN OPEN OFFICE AREA FOR HERMAN MILLER CUBICLES -(8-WIRE, 4-CIRCUIT SYSTEM. POWER POLES AND BASE FEEDS PROVIDED.)*Only for the 11,000 sq ft. Needs two private offices, bathrooms that will serve an occupancy of 50 employees, sprinkler and security systems

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