Annual Plan for Fiscal Year 2014 Presentation - Manhattan


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Federal law requires housing authorities to develop, with input from residents of public housing and Section 8 Leased Housing, elected officials and the public, an Annual Plan that sets forth its major initiatives for the coming year. NYCHA develops this Plan in consultation with the Resident Advisory Board (RAB), 45 elected public housing residents along with nine participants from the Section 8 program.

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  • [SLIDE: Introductions]Borough Director: Welcome everyone, my name is Christopher Shaffner , Director of Manhattan Property Management and I am glad to be here with you. Before we begin I would like to let you know that we have available Spanish, Chinese, Russian and Sign Language Interpreters; in addition to simultaneous interpretation equipment. I will now ask the interpreters to introduce themselvesEvery conversation begins with an introduction so let’s begin by taking a few minutes to get to know each other. So to get started my name is Christopher Shaffner , I live in x, I have lived there for X years and I am [personal fact]. Then introduce NYCHA senior staff , senior NYPD representatives, the CCOP representatives and ask resident leaders to stand and wave to identify themselves. At each table is a Facilitator—please raise your hands. With their help, we are going to go around the table and ask each person to share their name, where you live and one personal fact about yourself. ..Okay, let’s take 10 minutes. [10 min] [Break out to tables – Facilitators lead introductions. Facilitators monitor time and then bring everyone’s attention to the front]
  • Deidra Gilliard:In accordance with Section 5A of the United States Housing Act of 1937, as amended, Housing Authorities are required to develop, with review and input from residents and the general public, an Annual Plan that outlines their priorities for the upcoming year. As mandated, NYCHA has developed a Draft Agency Plan for FY 2013. In order to facilitate comments, the Authority will hold 5 Round Table Meetings during the month of June. Every resident should have received a letter from the Chairman with the Annual Plan notice in their recent rent bill. Flyers for the Roundtables were placed under every residents’ door. They were also posted in every building, senior and community center and property management offices. The flyers were also translated into Spanish, Chinese and Russian. The Customer Contact Center has also made calls to every household with information about the roundtables and public hearing.
  • Deidra Gilliard:The Draft Plan was made available on May 17, 2012 for public inspection at NYCHA’s principal office at 250 Broadway, on NYCHA’s website, at each local Public Housing development management office, at all Community Operations/Management & Leased Housing Borough Offices, and at 9 designated Community Centers. The Draft Plan was also sent to all Resident Advisory Board (RAB) delegates and alternates, to each TA President and Section 8 RAB Representatives. In addition, NYCHA encourages residents, advocates and the public to provide written comments on the Draft Plan for FY 2013. The comments will be accepted via fax, through the mail and collected at each of the Round Table Meetings.
  • Deidra Gilliard:In an attempt to accurately reflect NYCHA’s most critical priorities and needs, the Draft Plan is an evolving document. The purpose of this Round Table meeting today is to provide a venue where residents and the public are invited comment on the Draft Plan. NYCHA staff will make brief presentations on the topics listed on the screen. Residents and the public will meet for 30 minutes at your tables to discuss your comments and suggestions. NYCHA staff are at each table to act as facilitators and note takers. At the end of the 30 minutes each table will have the opportunity to read out their comments to everyone. There will then be an open mike for half an hour for additional questions and comments.
  • Deidra Gilliard:We hope that as many people as possible will have an opportunity to express their comments. So before we begin, let’s go over the following ground rules. The passing out of materials, photo taking and video recordings are not allowed, however, a “General Information” station is available outside where leaflets and flyers may be displayed. Resource tables have been set up outside with information so that the end of the meeting you can pick-up information which may be of interest to you on: Resident Employment Services, Fair Housing, Family Services, Citywide Programs, and Health. Introduce Tina Lam, Director of the Applications and Tenancy Administration Department, to discuss the 1st topic- Eligibility and Admissions
  • Tina Lam: Currently 3 out of 5 vacant apartments are offered to transfers. NYCHA is considering increasing the number of vacant apartments available to transfers over new applicants. Modification of NYCHA’s Tenant Selection and Assignment Plan (TSAP) to:1. Optimize apartment usagemore than 55,000 NYCHA families are residing in underoccupied apartments       more than 15,000 NYCHA families are residing in overcrowded apartment more than 160,000 applications on NYCHA’s public housing waiting list2. Give priority for rental of vacant apartments to NYCHA residents transfers first (over applicants).Choice to remain in same or another development
  • Tina Lam:
  • Tina Lam:
  • Tina Lam:At the end of slide, introduce Andreas Spitzer, Acting Executive Vice-President and Chief Financial Officer, to discuss Topic 2 – Financial Resources
  • Andreas Spitzer:
  • Andreas Spitzer:
  • Andreas Spitzer:
  • Andreas Spitzer:
  • Andreas Spitzer:
  • Andreas Spitzer: Rent example: A three-person family with an income of $44k living in a 2 bedroom apartment will have a new rent of $641, a $39 increase over their current rent of $602. Overall, the average rent for the Flat Rent households will increase about $60 in 2013.
  • Andreas Spitzer:
  • Andreas Spitzer:At end of slide, introduce Raymond Ribeiro, Executive Vice- President for Capital Projects, to discuss Topic 3 – Capital Projects
  • Ray Ribeiro:
  • Ray Ribeiro:
  • Ray Ribeiro:ARRA$423M-bricks, roofs, elevators-mixed finance transactions-Over 730 resident hires
  • Ray Ribeiro:2.7B since 2006 vs identified need of 6.9BDiscuss potential 30B need28% need in 1-5 vs 56%(more than 50%) need in 1-5
  • Ray Ribeiro:
  • Ray Ribeiro:$2.4 billion total planned funding sources, 68 percent FederalCFFP bond issue of $500 million, 21 percent
  • Ray Ribeiro:Structural work/exteriors represents principally building envelope work and major renovationsElevators represents 9 percent of Plan, Heating and Plumbing represent 8 percentFollowing $500 million bond issue, 13 percent of all funding sources towards debt serviceAt end of slide, introduce Patrick O’Hagan, Director of Security, who will now speak about topic 4 –Safety and Crime Prevention – No JOKES!
  • Patrick O’Hagan:
  • Patrick O’Hagan: Change text of opening statement to 78% of NYCHA respondents to a 2010 Resident Survey of selected developments reported that they were fearful of crime in their development.
  • Patrick O’Hagan:
  • Patrick O’Hagan: At the end of slide, introduce, Alan Pelikow, Assistant Director, Operations, to discuss topic 5 - Community Service.
  • Alan Pelikow: How many people here know about Community Service?You should ALL know because since 2003 NYCHA has been sending 2 letters per year to each head of household (HOH) explaining the requirement and providing the status of each family memberThe requirement was created by the federal government in 1998 as part of the Quality Housing and Work Responsibility ActIt requires all unemployed public housing residents between the ages of 18-60 who are not otherwise exempt to perform 8 hours of community service or participate in 8 hours of economic self-sufficiency activities each month (96 hours per year)Enforcement was postponed until 2003 (Congressman Charles Rangel)Resident violation of the service requirement is grounds for non-renewal of lease (i.e. termination of tenancy) at the end of the twelve month term
  • Alan Pelikow:
  • Alan Pelikow:
  • Alan Pelikow:At end of presentation, turn over to Deidra Gilliard.
  • Deidra Gilliard: We will now meet for the next 20 minutes at your tables to discuss your comments and suggestions. NYCHA staff are at each table to act as facilitators and note takers. At the end of the 20 minutes the facilitator at each table will have the opportunity to read out their table’s comments to everyone. There will then be an open mike for half an hour for additional questions and comments. Please make sure you have filled out a speakers slip.
  • Deidra Gilliard: – We hope that as many people as possible will have an opportunity to express their comments. So before we begin, let’s go over the following ground rules:1. If you wish to speak, first you must fill out a “Speakers Slip”. They are available in the entrance area at the table marked “Speaker Sign in” Please line up at each of the microphones in the center aisles and wait your turn to speak. Each speaker is allowed 3 minutes to speak. On the stage, you will see a timer with three lights. When you begin to speak, the green light will be on and the timer will begin to count down. When the yellow light is lit, it means that you should start to conclude your remarks. When the red light is turned on, your three minutes to provide comment are over. A table has been set up outside so that written comments may also be submitted.2. Numbered speaker slips are non transferable and if you are not present or do not wish to speak when your name and number is called, you will forfeit the opportunity to speak3. The hearing is being recorded and transcribed by a stenographer so please speak only from the microphones in the aisles and identify yourself and your development or affiliation.4. Remember we are here to comment on NYCHA’s FY 2011 Draft Annual Plan. Any personal comments on, criticisms of or oral attacks on NYCHA personnel, resident representatives, and public attendees or any demeaning, discriminatory or ethnic slurs, or vulgar language will not be tolerated. I, as the moderator of this evening’s meeting, reserve the right to immediately move on to the next speaker on line if any comments are deemed inappropriate. The Moderator on the stage is in charge of the Public Hearing, please be considerate of your neighbors and obey the moderator’s directions.5. We are here to consider issues that are of concern to everyone; not issues that concern only a single resident or individual. If you have an issue that concerns only you or your apartment, we have tables set up outside specifically for that purpose. You may fill out a resident response form at the table outside marked “Residents Complaints”.
  • Deidra Gilliard: This concludes the Roundtable meeting for tonight.
  • Annual Plan for Fiscal Year 2014 Presentation - Manhattan

    1. 1. New York City Housing AuthorityFY 2013 Annual PlanManhattan Community RoundtableJohnson Community CenterJune 7, 2012
    2. 2. Welcome&IntroductionExercise
    3. 3. Public Comment on the AnnualPlan – Roundtable Meetings3Call (212) 306-3800 to RSVP for the Roundtable Discussions or send anemail to EVENTSRSVP@NYCHA.NYC.GOVJUNE 5, 2012 – BROOKLYNNY Technical College285 Jay StreetJUNE 14, 2012 – STATEN ISLANDStapleton Community Center230 Broad StreetJUNE 7, 2012 – MANHATTANJohnson Community Center1829 Lexington AvenueJUNE 18, 2012 – BRONXClassic (Melrose) Center286 East 156th StreetJUNE 12, 2012 – QUEENSElectrical Industry Center67-35 Parsons Blvd at Jewel AvenueAnnual Plan Roundtables – 6 PM to 8:30 PM
    4. 4. Public Comment on the AnnualPlan – Public Hearing4Annual Plan Public Hearing – 5:30 PM to 8 PMJuly 25, 2012Manhattan Center Studios311 West 34th StreetNew York, NY 10001Public Housing Agency Plan CommentsChurch Street StationP.O. Box 3422New York, New York 10008-3422Fax: (212) 306-7905
    5. 5. Topics Discussed at AnnualPlan Roundtable Meetings51. Eligibility & Admissions2. Financial Resources3. Capital Projects4. Crime & Safety5. Community Service
    6. 6. Roundtable Guidelines• Let’s hear from everyone• No interruptions• Treat everyone with respect• Respect different opinions• Facilitators and note takers will take commentsand questions at tables and will also capture ideasand opinions. No names will be used.• Speaker slips are available to register for the opencomment time at the end of the presentations. 6
    7. 7. Topic 1: Eligibility &Admissions7Modification of NYCHA’s Tenant Selection andAssignment Plan (TSAP) to give priority for rentalof vacant apartments to NYCHA residentsrequesting a transfer over applicants.
    8. 8. Topic 1: Eligibility &Admissions8Development of Web-Based On-Line ApplicationApplications filed from any location with internet accessAbility to display application in multiple languagesReduces errors, eliminate paper handlingConfirmation of successful submission of application onscreen or via e-mail
    9. 9. Topic 1: Eligibility &Admissions9Application Eligibility Determination – Change in Time LineApplicants who did not attend his/her scheduledeligibility interview must request another appointmentwithin three months (change from six months)Applicants requested to provide additional informationat the eligibility interview must provide the informationwithin three months (change from six months)
    10. 10. Topic 1: Eligibility &Admissions10Explore Availability and Mechanics of Creatingsite-based Waiting Lists
    11. 11. Topic 2: Financial ResourcesNYCHA’s Historical Federal Funding–Long-term Operating and Capital Trends–2012 Federal FundingHUD’s 2013 Proposed Budget (Operating and Capital)Adopted 2012-2016 Operating and Capital PlansNYCHA’s Major Initiatives–Rent Equity Policy–Capital Fund Financing Program Bond–Secure funding for unfunded Public Housing Units–Potential Rental Assistance Demonstration (RAD) Programapplication–Receive Moving-to-Work (MTW) Status 11
    12. 12. Topic 2: Financial ResourcesNYCHA’s Historical Operating Funding12Cumulative Federal Operating Fund Loss since 2001 = $757Mmillion
    13. 13. Topic 2: Financial ResourcesNYCHA’s Historical Capital Funding13Federal Annual Capital Grant Funding Decline since 2001 = $876M$420$270($876)($1,000)($800)($600)($400)($200)$0$200$4002001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012$MillionsAnnual Federal Capital Grant Cumulative Decline vs 2001 Funding Level
    14. 14. Topic 2: Financial Resources2013 Proposed Federal Budget14Key HighlightsNational Public Housing Operating Fund $4,524 M–NYCHA’s share is estimated to be around $900MNational Public Housing Capital Fund $2,070 M–NYCHA’s share is estimated to be $270-$300MProposed HUD Requirement to set Minimum Rent at$75 from the previous amount of $50–Impacts approximately 700 Public Housing and 4,700 Section 8households
    15. 15. Topic 2: Financial ResourcesAdopted Operating Plan 2012-201615($57.3)($66.4)($61.1) ($61.1)N/A($61.3) ($63.3)($18.3)$1.7 $3.12012 2013 2014 2015 2016General Fund (Deficit)/Surplus Prior and Current Plan2011-2015 Plan 2012-2016 Plan($ millions)
    16. 16. Topic 2: Financial ResourcesRent Equity Policy Approved by BoardNYCHA’s Board approved a rent equity policy that over a five-year periodescalates 28,000 of the existing 47,000 flat rent households to 30% ofincome based on an increasing schedule of rents as a percent ofaffordable Fair Market Rent (FMR).70% of NYCHA’s households will not be impactedNYCHA’s FY 2013 Flat Rent Schedule<60% AMI 60%-80% AMI 80%-100% AMI >100% AMIStudio $532 $651 $828 $9461 $576 $704 $896 $1,0242 $641 $783 $997 $1,1393 $788 $964 $1,226 $1,4024 $887 $1,084 $1,379 $1,5765 $1,019 $1,246 $1,586 $1,8126 $1,152 $1,409 $1,793 $2,049Proposed Flat Rent Schedule
    17. 17. Topic 2: Financial ResourcesMajor InitiativesComplete Capital Fund Financing Program Bond–$500 million for capital work to rehabilitate buildingsSecure funding for unfunded Public Housing Units–Approximately 5,700 public housing units in former City/Statedevelopments still receive no dedicated subsidy.–Funding loss estimated at $30 million annually–Conversion of unsupported units to Section 8 in accordancewith the conversion plan approved by HUD in September 200817
    18. 18. Topic 2: Financial ResourcesMajor InitiativesPotential HUD RAD Program Application–Would convert public housing to project-based Section 8-typeprogram–Ability to leverage cash flow to fund near and long-termrehabilitation needs–NYCHA evaluating whether to applyReceive HUD Moving-to-Work Status–Permit localities to better address the needs of theircommunities by promoting flexibility–Basic MTW provides flexibility to combine Section 8, capitaland operating funds as well as implement rent simplificationand other administrative streamlining measures18
    19. 19. Topic 3: Capital Projects19Federal Annual Capital Grant Funding Decline = $876 million$420$270($876)($1,000)($800)($600)($400)($200)$0$200$4002001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012$MillionsAnnual Federal Capital Grant Cumulative Decline vs 2001 Funding Level
    20. 20. Topic 3: Capital Projects20
    21. 21. Topic 3: Capital Projects21Total: $423M
    22. 22. Topic 3: Capital Projects22
    23. 23. Topic 3: Capital Projects23 Board Adopted Five-Year Capital Plan for FY 2012 - 2016 Proactive capital planning
    24. 24. Topic 3: Capital ProjectsCapital Plan Sources24
    25. 25. Topic 3: Capital ProjectsCapital Plan Uses25
    26. 26. Topic 4: Safety and CrimePreventionThe ChallengesThe perception and reality of crime among residentsCoordinating efforts across stakeholdersThe Plan:NYCHA will work to create secure, healthyneighborhoods where residents, employees, and theirvisitors feel safe, both on NYCHA grounds and insideNYCHA buildings.26
    27. 27. Topic 4: Safety and CrimePreventionSafety and Security Task ForceCurrent Initiatives:Work to improve the resident/officer relationshipDevelop a joint safety strategy each year prioritizingthe most pressing issuesProvide additional training and better coordinationfor Resident Watch teams27
    28. 28. Topic 4: Safety and CrimePreventionCurrent Initiatives:Prioritize a number of developments for theinstallation of a layered access control systemConsistently post and clearly communicate NYCHASafety and Security GuidelinesDistribute documents highlighting NYCHA guidelinesto residents annuallyEstablish rules governing moving in and outMonitor NYCHA parking lots and enforce parkingrules 28
    29. 29. Topic 4: Safety and CrimePreventionLonger Term:Strengthen relationship with the NYPDBoost resident engagementSecure additional funding for the layered accesssecurity systemIncrease communication about safety issues withresidents29
    30. 30. Topic 5: Community ServiceFederal LawThe Quality Housing and Work Responsibility Act of 1998requires Community Service and Family Self-Sufficiency:All public housing residents who are not exempt mustperform 8 hours of community service or participate in 8 hoursof economic self-sufficiency activities each month.Resident violation of the service requirement is grounds fornon-renewal of lease (i.e. termination of tenancy) at the end ofthe twelve month term.30
    31. 31. Topic 5: Community ServicePassed in 1998NYCHA met with residents and developed comprehensive list ofexemptionsCongressman Charlie Rangel ensured no enforcement until 2003NYCHA exempted significant percentage of residents based oninformation provided in Annual ReviewsCurrently about 90% of residents are exempt or complyingNowAdditional support needed to identify opportunities for residentsto perform required serviceGreater Enforcement31
    32. 32. Topic 5: Community ServiceNew Community Service (CS) Enforcement Plan1) 2012 Annual Review Year Reset CS hours due to zero (“0”) Update CS exemption information Ask tenant to sign an Acknowledgment of CS Requirements CS performance required for non-exempt family members2) 2013 Annual Review Year Update CS exemption or performance information Require performance of CS hours that started in 20123) 2014 Annual Review Year Update CS exemption or performance information Require performance of past due CS hours Lease enforcement action for non-compliance32
    33. 33. Topic 5: Community Service33In an effort to assist residents comply with the HUDCommunity Service requirement , NYCHA will be engagingwith residents and resident leaders to:•Try to increase the opportunities available through ResidentAssociation driven activities.•Provide additional information to residents usingletters, posters, and Journal articles as well as the NYCHAwebsite.•Make it easier to document service by providing receipts forCommunity Service at NYCHA-run events and working withResident Associations to provide receipts for CommunityService hours at their eligible events/activities.
    34. 34. Group Discussions• Questions to Consider:• What are your thoughts on what’s been said?• What’s most important and why? What’s missing?• What can we all do to help ensure the success of theseefforts?Issues to Discuss:- Eligibility & Admissions - Financial Resources- Capital Projects - Crime & Safety- Community Service•Any Additional Issues – Rent, Operations &Management, Grievance Procedures, Designated Housing forElderly & Seniors, Self-Sufficiency Programs, Pet Policy, HopeVI/Mixed-Finance/Demolition/Disposition/Homeownership, etc.
    35. 35. Open Comments35
    36. 36. Wrap Up & Close36
    37. 37. Thank you37