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Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
Webxpress solutions finance.ppt
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Webxpress solutions finance.ppt

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The contract does not define period. User is required to select transactions in a given date range that may happen to be 10 days, 1 month, 2 months. System will aggregate all transactions and apply …

The contract does not define period. User is required to select transactions in a given date range that may happen to be 10 days, 1 month, 2 months. System will aggregate all transactions and apply rates as per contract

Once a transaction document is billed, it can not be billed again. Exception is in case of BA where same docket can be billed separately for booking and delivery BA

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Transcript

  • 1. WebXpress Logistics Solution Offering Finance & Accounts
  • 2. WebXpress Product Suite Finance & Accounts | CRM Business Intelligence- Qlikview/ Microsoft BI DEVICES Android HHT GPS Bar Code RFID Sensors B2B Integration Web Services ANSI X12 RosettaNet Allied Services: Managed Web Hosting | Connectivity Customer Portal • Tracking • Invoice • Complaints • Enquiry • Contracts • E-POD WebXpress Product Suite Order Mgm & WMSTransportationFleet Management Home DeliveryCold Chain EXIM Containers
  • 3. Why WebXpress?... Lineage • Promoted by professionals • From IT and logistics industry • Global expertise for local needs Support Infrastructure • Online Customer Support Portal • Telephonic and IM support • Project Management Office Domain Focus • Undiluted focus on supply chain and logistics • Product focus with services • Transaction to Analysis Diversified Customer base • Start-ups to industry leaders • LSPs and user industry • IT challenged to IT mature The WebXpress Advantage Proven Solution • Over 2000 users, 1200 locations, 2 mn transactions per month • Built in Industry practices Ecosystem Approach • One stop solution • Web hosting to GPS to training • Enabled through partners A Technology Solution that works even at the Bottom of the Pyramid
  • 4. WebXpress Customers WebXpress is used by
  • 5. WebXpress WMS Customers 3PL PARTNERS Deployments Deployments
  • 6. WebXpress Partners Qliktech Inc Business Intelligence Solution www.qlikview.com Microsoft WebXpress is Microsoft Independent Software Vendor www.microsoft.com Motorola India Enterprise Mobility Solutions Partner www.motorolasolutions.com Netmagic Solutions | CntrlS Data Center Web Hosting Partner www.netmagicsolutions.com | www.cntrls.in
  • 7. Solution Offering: WebXpress Finance
  • 8. WebXpress Finance & Accounts Modules • Income – Freight Billing- generation, submission, collection – Trip Sheet billing – Supplementary Billing • Expenses – Freight vendor payment- Line haul and last mile – Driver settlement – General vendor payment • Octroi Management – Billing to collection – Octroi Agent Payment • Accounts – Auto-posting for Income, Expense and Octroi – Voucher Entry- Debit, Credit, Contra, JV – Special cost and credit voucher • Banking – Cheque Deposit Voucher – Bank Reconciliation – Cash & Bank Statements • Fixed Asset Management – PO Generation and advance – GRN against PO – Vendor Payment – Asset Allocation – Depreciation calculation
  • 9. Invoice Cycle Invoice Bill generation Docket Booking Docket Finalization POD Approval Docket Financial Edit Bill Collection Bill submission update Generate MR Cheque: Deposit Voucher Cash: Receipt Voucher Update CBS & A/R
  • 10. Invoice Options • Invoice generation options – Mode wise invoices – Business Division wise invoices – Customer wise / Multiple customer invoicing • Due date options – From date of generation – From date of submission • Invoice submission & collection options – Invoice locations from customer contract or Booking location – Generation at A, submission at B and collection at C possible • Invoice print options – Cover page – Annexure in XLS • Invoice collection – Docket wise deduction entry – On account cheque entry possible – Collection of invoice against previously entered on a/c cheque possible – Multiple collection of same invoice possible – Invoice part collection at location A and part at location B possible
  • 11. Invoice Rules Example- Set in Configuration Tool Rule Description Yes/ No Business Type Wise Billing Y/N Y Bill Generation After POD Approval Y/N Y Bill Generation Min Date As per back date Bill Generation Max Date System date Allow BackDate Bill Generation Y Backdate Days For Bill Generation 30 days BillGeneration Location BasedOn As per contract Out Standing Amt >Credit Limit Allow N Bill Amt > Credit Limit Allow N Bill Sub Location Same AS Bill Location As per contract Bill Coll Location Same AS Bill Location As per contract Bill Due Date Based On -Bill generation Date/Submission date Bill Sub Date Manual BillNO Mandatory Y/N N
  • 12. Invoice Rules Example- Set in Configuration Tool Rule Description Yes/ No Duplicate Check on Manual BillNo Y/N NA On Account Cheque Applicable Y/N Y Allow BackDate Bill Collection N Backdate Days For Bill Collection NA Chq Bounce Module Y/N Y Docket Wise Bill Collection Y/N Y Manual MR Mandatory Y/N NA Duplicate Check on Manual MR Y/N NA Skip BillSubmission For Paid/To Pay Bill Y/N Y Due Days For Paid/To Pay Bill Due Date 1 for Paid, 7 for To pay
  • 13. Vendor Cycle Balance Payment Document- VHC/PRS/DRS Advance Payment Document Entry and Contract Population Vendor Bill Entry Vendor Bill Entry Payment Update CBS & A/R Payment Voucher
  • 14. Vendor Payment Options Vendor Payment BA Payment- Per Kg/ per Package VHCPRS DRS Attached Vendor- Per Km Basis Attached Vendor- Per Km Basis Attached Vendor- Fixed + variable Route wise Attached Vendor- Per Km Basis Attached Vendor- Per Kg basis Attached Vendor- Fixed + variable City wise BA Payment- Per Kg/ per Package
  • 15. Vendor Payment Types Vendor type Payment docume nt Transactio n source Type of contract Payment calculation method Variable Business Associate Docket DRS/PRS Business Associate Per Kg/ % of freight Location-city Attached Vendor VHC VHC Route based Fixed rate for given route and given FTL type Route Attached Vendor VHC VHC Route based Per Kg for a given route Route Attached Vendor VHC VHC City combination based Fixed rate for given city combination and given FTL type City combination in VHC Attached Vendor VHC VHC City combination based Per Kg for a given city combo City combination in VHC Attached Vendor VHC VHC Km. based Per Km. subject to minimum rate and minimum Km Sum of Km. in VHC Attached Vendor PRS/DRS PRS/DRS Km. based Per Km. subject to minimum rate and minimum Km Sum of Km. in PRS/DRS 3PL Vendor Docket Docket 3PL contract Per docket as per docket rate entry Docket rates
  • 16. Vendor Payment Rules • All vendors are attached means they must be present in vendor master and may or many to have a contract in place • A vendor can have ONLY one type of vendor contract • A given vendor can have ONLY one vendor type. • 3PL for us is just a vendor type that signifies back to back billing to customer on docket basis • Volumetric conversion is only in case of 3PL vendor as this is the only vendor type where payment transaction source is docket • The contract does not define period. User is required to select transactions in a given date range that may happen to be 10 days, 1 month, 2 months. System will aggregate all transactions and apply rates as per contract • Once a transaction document is billed, it can not be billed again. Exception is in case of BA where same docket can be billed separately for booking and delivery BA
  • 17. Octroi Management Document- Docket Octroi Voucher Entry Octroi Vendor Bill Entry Octroi Money Receipt Octroi Invoice Entry
  • 18. Octroi Rules • Octroi invoices and payment are separate from rest of the finance. This is because Octroi amount is many time larger than freight and should be collected as fast as possible • It is possible to collect octroi from any location in network. This is to reduce time delay on collecting octroi • Once Octroi data is entered in either invoice or payment document, it automatically reflects in the other document • Octroi amount once entered can not be changed • Octroi is posted in Octroi Control Ledger and thus is not part of P&L • Octroi service/processing charge is income from customer and expense when paid to vendor • Once octroi is collected or paid for a docket, it can not be repeated
  • 19. Solution Offering: WebXpress Online Accounts
  • 20. WebXpress Accounts- Salient Features • WebXpress has an Integrated Online Financial Accounts System compliant with Indian GAAP • About 80-90% of accounts transactions are posted automatically from operations system, reducing data entry by over 80% • WebXpress Accounts helps customers to track P&L, TB and BS of every location individually • WebXpress Accounts provides and Online and Real Time view of Cash & Bank position of each location • WebXpress Accounts follows a SINGLE and UNIFORM Chart of Account (CoA) across locations. • The CoA is controlled centrally and no location can add/ edit any accounts groups or ledgers • The sub-ledgers in CoA are created from Masters thus there is no need to create separate sub-ledgers for every location • As a centralized CoA, there is no need to consolidate accounts of various locations. Accounts are entered into a SINGLE CoA but referenced by locations
  • 21. Sub-ledgers from Masters • WebXpress removes need for creating sub-ledgers for customer, vendors, vehicles, drivers etc. • Accounting transactions are posted with reference of relevant code • For example when Bill Debtor is Dr, system also records customer code against that transaction • Thus, ledger can then be viewed with reference to a particular customer or vendor as the case may be • This avoids need to maintain masters and sub-ledgers separately and still provides view of every sub-ledger Accounts Transaction Database Ledgers Masters TRANSACTION
  • 22. Understanding WebXpress Accounts Features CENTRALISED & ONLINE ACCOUNTS • This means that locations can not change accounts rules • Provides high integrity of accounts structure • As entries are entered across India, central accounts can see the effects immediately • No need to get accounts data from across locations and consolidate AUTOMATIC & INTEGRATED • As operation transactions happen, relevant account entries are automatically posted • No need to take transaction data to accounting system and post manually • Saves data entry by over 70% as more than 80% of accounts transaction originate in operations • For example, when a bill is generated, Billed Debtor ledger is Dr. and Income Cr.. When bill is collected Bill Debtor is Cr. and Cash/bank Dr.
  • 23. Understanding WebXpress Accounts Features Automatic Posting Treatment Chart • All operational transactions are integrated with accounts as per pre-set accounting rules • All posting carried out ONLY on finalization of an operational transactions • These rules define instance of accounting, location and entry • The rules are set in accordance with Indian Accounting Standards as set by ICAI and in line with Accounting policies of customer • For example, following rule sheet defines accounts treatment when bill is generated
  • 24. When Bill is Generated When Bill is Generated Value Name Acccode Accdesc Debit Credit Narration Sub Total CDA0001 Billed Debtors 5050 0 WHEN BILL IS GENERATED BL/KNUN/07/700002 CDA0002 Unbilled Debtors 0 5050 WHEN BILL IS GENERATED BL/KNUN/07/700002 S.tax CDA0001 Billed Debtors 606 0 WHEN BILL IS GENERATED BL/KNUN/07/700002 CDA0002 Unbilled Debtors 0 606 WHEN BILL IS GENERATED BL/KNUN/07/700002 Cess CDA0001 Billed Debtors 12 0 WHEN BILL IS GENERATED BL/KNUN/07/700002 CDA0002 Unbilled Debtors 0 12 WHEN BILL IS GENERATED BL/KNUN/07/700002 H. Cess CDA0001 Billed Debtors 6 0 WHEN BILL IS GENERATED BL/KNUN/07/700002 CDA0002 Unbilled Debtors 0 6 WHEN BILL IS GENERATED BL/KNUN/07/700002
  • 25. Auto Posting File Please double click on file below to see sample Auto Posting Policies for various transactions
  • 26. Understanding WebXpress Accounts Features EVERY LOCATION AS PROFIT CENTER • All accounting entries are posted in WebXpress along with reference of location • Thus it is possible to view every ledger filtered by a every location • This helps to check P&L, TB and BS of every location individually • The location can be grouped by area or region to get area wise or region wise P&L analysis REAL TIME CASH & BANK STATUS • All Dr and Cr entries are posted as transactions are carried out • Cash/ bank is Dr./ Cr. as a result of these entries • All transactions can be viewed in form of a Cash & Bank statement • It is possible to view cash & bank statement of ANY location from anywhere subject to rights • Thus, management has an ONLINE & REAL TIME idea of cash/ bank position of entire business
  • 27. Chart of Account CoA features • Chart of accounts is specified in WebXpress by company’s accounts department • CoA remains SAME for all locations and can not be altered by locations • CoA is managed centrally and modifications care carried out with approval from Account Head/ CFO • WebXpress provides its own internal account code to each account group and ledger • It is possible to also define company’s internal accounts code against each account or group • It is possible to add new account heads or inactivate existing account heads System accounts • Some of the account heads are also used to post automatic accounting entries for transactions • These accounts are embedded into transactions • These accounts CAN NOT BE removed from CoA, but names can be changed • Example accounts: – Billed Debtors – Sundry Creditors – Cash in hand
  • 28. COA COA Hierarchy • CATEGORY – GROUP • SUB GROUP – LEDGER EXAMPLES • ASSETS – Fixed Assets • Furniture & fixtures – Investments – Current Assets • LIABILITIES – Share Capital – Reserves & Surplus – Current Liabilities • INCOME – Operations Income • Freight Income- TBB – Other Income • EXPENDITURE – Operations cost • Transport Costs – Personnel cost – Communication cost
  • 29. Thank You KEEP IN TOUCH Headquarters Regional Sales Office 114, Sundervilla, S. V. Road, Santacruz (West), Mumbai – 400052 +91 93 232 428 02 +91 22 325 735 60 ECFY Consulting Pvt. Ltd. 107, First Floor, Suncity Trade Tower, Sector–21, Gurgaon – 122001 +91 93 117 363 59 info@webxpress.in www.webxpress.in

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