WeWebU Migration 2 Alfresco


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Migration strategy and tools from legacy ECM systems to Alfresco

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WeWebU Migration 2 Alfresco

  1. 1. WeWebU Software AG Unleashing Your Enterprise InformationMigrate your legacy ECM system to Alfresco … and create new content centric business applications with WeWebU Dr. Rainer Pausch Head of Products Marketing, WeWebU
  2. 2. Agenda WeWebU company profile WeWebU product portfolio - migration strategy Why migrate? Migration of a legacy ECM system to Alfresco at Mannheimer Versicherung2012/10/30 www.wewebu.com 2
  3. 3. Who we are Founded in 2000 as a consulting company for Enterprise Content Management and Business Process Management 2006 – 2010 Transition into an international operating ISV with different technology partners: 2009 - Stock based company WeWebU Software AG 2010 - Commercial Open Source Business Model 2012 – MobileWorkdesk for mobile devices (iPad) 2013 – OpenWorkdesk in the Cloud2012/10/30 www.wewebu.com 3
  4. 4. WeWebU Customer Success Stories HSBC: Deal management application in global investment banking – 3.000 users in 40 countries SUVA (Schweizer Unfallversicherung): Processing of incoming mail (insurance claims) for 2.500 users #1 Global technology company: Document management in their global M&A-business on Alfresco for 150 users – further rollout planned to 1.000 users Hamburger Sparkasse, Transactio: Usage for >100 different business processes in a private cloud environment for > 20 savings banks – 7.000 users Mannheimer Insurance: Migration of their mission critical legacy IBM ECM system to Alfresco – 1.000 users2012/10/30 www.wewebu.com 4
  5. 5. WeWebU Going to Market WeWebU is going to market today with a network of Partners reselling and implementing our products in the following regions:2012/10/30 www.wewebu.com 5
  6. 6. Agenda WeWebU company profile WeWebU product portfolio – migration strategy Why migrate? Migration of a legacy ECM system to Alfresco at Mannheimer Versicherung2012/10/30 www.wewebu.com 6
  7. 7. WeWebU OpenWorkdesk in a Nutshell Feature rich suite of applications on top of All IBM ECM repositories compliant repositories Key concepts Advanced eFile Management Case Management Different views on information Tailorable Role dependent Configuration vs. coding Web-UI with cutting-edge usability Accessibility (508 compliant) Zero installation Advanced Viewing Office and Desktop Integration MobileWorkdesk for iPad/iPhone2012/10/30 www.wewebu.com 7
  8. 8. WeWebU Zero-Install Desktop Integration The Power of OpenWorkdesk for Desktop Applications2012/10/30 www.wewebu.com 8
  9. 9. MobileWorkdesk Dedicated App for iOS devices Perfect fit to device form factor CMIS compliant, runs on different ECM repositories IBM FileNet P8, IBM CM8 Alfresco … App & Server Central administration and configuration Business logic Personal content Basic approval processes Role concept App looks and behaves differently for different user groups Concentration on relevant information2012/10/30 www.wewebu.com 9
  10. 10. WeWebU Architecture2012/10/30 www.wewebu.com 10
  11. 11. Open Migration Suite (OMS) Flexible migration toolkit Repository independent Transaction safe Modular Open architecture Plugins Fully configurable Command line Input Manager(s) Scalable Batch creation Batch processing Administration Tool Configuration Batch access (i.e. to repair) Recovery2012/10/30 www.wewebu.com 11
  12. 12. Open Migration Suite - OverviewPhase 1 – Batch creation Phase 2 – Batch processing• Query Repository • Convert Indexes• DocId, DocClass, … • Convert Documents (option)• Create Batches • Create Hash (option)• Create Object in OMS • Write Reports and Statistics (opt.) Repository • Delete Batch • … OMS Reports Source System Target System2012/10/30 www.wewebu.com 12
  13. 13. Smooth Migration: Old Client/Server to Web/Cloud Legacy Business Application LegacyECM Repository Data Migration - Phased over months -To Cloud or On Premise2012/10/30 www.wewebu.com 13
  14. 14. Agenda WeWebU company profile WeWebU product portfolio - migration strategy Why migrate? Migration of a legacy ECM system to Alfresco at Mannheimer Versicherung2012/10/30 www.wewebu.com 14
  15. 15. Why migrate? High maintenance costs for old system Maintenance fee Labor costs Maintenance for old system terminated by vendor Hardware failures / no support of new hardware by old system Security issues Instabilities and unplanned downtimes Outdated interfaces Outdated user interface Lacking performance Limited capacity No possibility to bring in new use cases2012/10/30 www.wewebu.com 15
  16. 16. Agenda WeWebU company profile WeWebU product portfolio - migration strategy Why migrate? Migration of a legacy ECM system to Alfresco at Mannheimer Versicherung2012/10/30 www.wewebu.com 16
  17. 17. Mannheimer Versicherung - Background Mid-sized Insurance Company 838 Employees 443 Million € revenue from Insurance contributions 75% from property- & accident insurance, 20% health insurance Application “Mannheimer Tracking System” (MATS) Used throughout the whole company 700 Users, 500 concurrent sessions 14 Million documents Case- and eFile Management SAP Archiving for agents’ payment transactions (FSCD) Several other “client” applications for small user groups2012/10/30 www.wewebu.com 17
  18. 18. MATS became business threatening System unstable Unsupported extensions No support Extensions Contract terminated Insufficient performance IT was unable to serve additional use cases and had to block business requests High level of customer frustration Successor system of to date vendor too expensive2012/10/30 www.wewebu.com 18
  19. 19. Mannheimer Versicherung – Project overview (1) Mid of 2010 Feasibility Study Migration possible at all? Was Alfresco the right choice? November 2010 Contract signed March 2011 Migration start December 2011 Proposed migration end2012/10/30 www.wewebu.com 19
  20. 20. Mannheimer Versicherung – Project Overview (2) Risks Limited timeframe Missing fallback Failure would cause potential existence threatening situation MVG was acquired by „Die Continentale“ with its own archiving solution Migration path WeWebU suggested a smooth migration Customer wanted a hard switch because their clients and MATS were not ready MATS Document Migration2012/10/30 www.wewebu.com 20
  21. 21. Migration Path – Details Target system: Alfresco Cluster 4 CPU Subscription on virtualized Windows Servers Distributed over 2 data centers connexas (CTAC) connector for SAP Archiving MVG ported several clients and MATS to use open standard WeWebU Open Migration Suite (OMS) for document migration Transaction safe document migration Traceability, reporting and defined recovery Migration path certified by public compliance auditor Export from source system in small “slices” on weekends Periodic delta migration to support ongoing use of legacy system Creation of PDF renditions Handle payment transactions from Host & SAP Continuous load and performance testing2012/10/30 www.wewebu.com 21
  22. 22. ECM NOW! @ Mannheimer Versicherung March 2012: Alfresco in production Legacy system switched off completely Stable Operation (no unplanned downtimes) Modern extensible ECM-System Based on open standards Customer is now actively acquiring new use cases Currently evaluating OpenWorkdesk for future use cases beneath MATS Migration of further repositories to Alfresco planned Solution for collaborative use cases Looking forward utilizing Alfresco Workflow2012/10/30 www.wewebu.com 22
  23. 23. Migration Success Story Norbert Koch, http://bit.ly/wwu_case_mannh_en Head of IT, Mannheimer Insurance Group„Using Alfresco exceeds other ECMsolutions not only regarding costs, butalso according to the range offunctions and the benefits for users.[...] As we are convinced of itscompetence in migrations, we wantto employ the WeWebU team tomigrate further repositories toAlfresco ECM and thus to furtherconsolidate the existing systemenvironment.“ 2012/10/30 www.wewebu.com 23
  24. 24. More Information WeWebU: www.wewebu.com OpenWorkdesk: Open Source Offering: www.openworkdesk.org www.wewebu.com/en/best-way-realizing-content- centric-business-applications Customers www.wewebu.com/en/customers Download: www.wewebu.com/en/further-information-download YouTube-Channel: http://www.youtube.com/WeWebUsChannel Twitter @wewebu (Stefan Waldhauser) @jazzonbike (Dr. Rainer Pausch) @WeWebU_Dev (Product Development)2012/10/30 www.wewebu.com 24
  25. 25. Thank you! WeWebU Software AG Dr. Rainer Pausch Head of Products & Marketing Hauptstr. 14 91074 Herzogenaurach Germany L: + 49 (9132) 83660 – 20 C: + 49 (176) 117362 – 70  rainer.pausch@wewebu.com Skype: dr_rainer_pausch Twitter: @jazzonbike2012/10/30 www.wewebu.com 25