WASC CPR 2010_aubyn fulton


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WASC CPR 2010_aubyn fulton

  1. 1. The WASC CPR: One Survivor’s Story Aubyn Fulton Professor of Psychology Chair, WASC-PC Pacific Union College
  2. 2. “ Telling Our Story” <ul><li>Wisdom in WASC Clichés </li></ul><ul><ul><li>PUC is a small Christian college in a semi-rural setting </li></ul></ul><ul><ul><li>Proposal helped us understand the meaning and importance of each of these characteristics </li></ul></ul><ul><ul><ul><li>Small (~1300 to 1500 students) </li></ul></ul></ul><ul><ul><ul><ul><li>Intimate and caring; limited resources </li></ul></ul></ul></ul><ul><ul><ul><li>Christian (7 th Day Adventist) </li></ul></ul></ul><ul><ul><ul><ul><li>Drove our themes; complicated some WASC concerns </li></ul></ul></ul></ul><ul><ul><ul><li>College (not a University) </li></ul></ul></ul><ul><ul><ul><ul><li>Undergraduate and teaching focus; research & scholarship </li></ul></ul></ul></ul><ul><ul><ul><li>Semi-Rural (2000 acres in hills above Napa Valley, CA) </li></ul></ul></ul><ul><ul><ul><ul><li>Embedded in core values & identity; expensive & isolated </li></ul></ul></ul></ul>
  3. 3. Campus “Buy-in” <ul><li>Structure Consistent with Campus Culture </li></ul><ul><ul><li>PUC = Strong Faculty Governance </li></ul></ul><ul><li>WASC Planning Committee: 4 Faculty, 1 Staff, CAO </li></ul><ul><li>WASC-PC Chair: Skeptical member of faculty </li></ul><ul><li>Balance between “Make PUC Better” and “Satisfy WASC” </li></ul><ul><li>Presidential Leadership </li></ul><ul><li>Multiple & Repeated Campus Contacts </li></ul>
  4. 4. Division of Labor <ul><li>Separation of Powers </li></ul><ul><ul><li>WASC-PC Chair & WASC Writer </li></ul></ul><ul><li>Provided Continuity & Diversity </li></ul><ul><ul><li>Same Chair through 3 WASC Phases </li></ul></ul><ul><ul><li>Three different (faculty) Writers </li></ul></ul><ul><ul><li>Chair: “Author” but not Writer; “Nagger & Worrier”; Facilitator; WASC Expectations </li></ul></ul><ul><ul><li>Writer: Unifying voice (clear, formal but not institutional); Telling the Story; Finishing the document </li></ul></ul>
  5. 5. To Do And To Write <ul><li>Good News: Not just one egghead locked in a dark room for 6 months writing by themselves </li></ul><ul><li>Bad News: Not just one egghead locked in a dark room for 6 months writing by themselves </li></ul><ul><li>Challenge becomes how to get the campus community to make real changes, that can then be written about </li></ul><ul><ul><li>On a tight schedule, limited budget, overworked faculty and staff, in a way that actually improves student learning, actualizes campus identity and satisfies WASC </li></ul></ul>
  6. 6. Communication Strategy <ul><li>Multiple Constituencies </li></ul><ul><ul><li>College Assembly, Department Chairs, Department Meetings, Staff Meetings, Administrative Council, Board of Trustees, Student Association </li></ul></ul><ul><li>Multiple Modes </li></ul><ul><ul><li>Large Groups </li></ul></ul><ul><ul><li>Email ( [email_address] ) </li></ul></ul><ul><ul><li>Electronic Discussion Board </li></ul></ul><ul><ul><li>WASC Updates (from ARC) </li></ul></ul><ul><ul><li>Office and “Doorway” & “Hallway” Visits </li></ul></ul><ul><ul><li>Website ( http://www.puc.edu/academics/accreditation/home ) </li></ul></ul>
  7. 7. Plan of Attack <ul><li>WASC-PC Strategy Sessions </li></ul><ul><ul><li>What needs doing? Who is Going to Do it? Deadlines? </li></ul></ul><ul><li>Campus Contacts </li></ul><ul><ul><li>Chair and members meet with various constituencies </li></ul></ul><ul><ul><li>Nag, Worry, Thank </li></ul></ul><ul><li>WASC-PC Debrief, Adjust, Next Steps </li></ul><ul><li>WASC-PC Outline Report Sections </li></ul><ul><li>Writer drafts Essays or sections of Essays </li></ul><ul><li>WASC-PC reviews and revises (repeat with above PRN) </li></ul><ul><li>Circulate drafts to constituencies, discuss live and online </li></ul><ul><li>Finalize Essays, consult with Ad Council and Board </li></ul>
  8. 8. Structure <ul><li>WASC-PC: Planning, Organizing, Preparing Document </li></ul><ul><ul><li>4 Themes: </li></ul></ul><ul><ul><ul><li>Learning Community </li></ul></ul></ul><ul><ul><ul><li>Stewardship </li></ul></ul></ul><ul><ul><ul><li>Culture of Service </li></ul></ul></ul><ul><ul><ul><li>Conversations About Faith, Learning & Adventist Identity </li></ul></ul></ul><ul><li>Three Taskforces (Chaired by CFO or VP, Faculty, Staff & Student Membership) </li></ul><ul><ul><li>Learning Community Taskforce </li></ul></ul><ul><ul><li>Stewardship Taskforce </li></ul></ul><ul><ul><li>Educational Effectiveness Taskforce (Themes 3 & 4) </li></ul></ul>
  9. 9. What Worked Well <ul><li>Author-Writer Distinction </li></ul><ul><li>Early Start on Program Review </li></ul><ul><li>Attending WASC Workshops </li></ul><ul><li>Serving on Visiting Teams </li></ul><ul><li>Communication with Campus </li></ul><ul><ul><li>“ Know Your Themes” </li></ul></ul><ul><ul><li>Corny, but Paid Off During Visit </li></ul></ul><ul><li>Faculty Involvement </li></ul><ul><ul><li>But Beware Family Squabbles </li></ul></ul><ul><li>Pick a Great Team (and Get to Know Them) </li></ul><ul><li>Tell Your Story – Honestly </li></ul><ul><ul><li>WASC Promised No Penalty, and Delivered </li></ul></ul>
  10. 10. What Didn’t Work As Well <ul><li>Oversights </li></ul><ul><ul><li>Commission vs. Team Recommendations </li></ul></ul><ul><li>Time Commitment </li></ul><ul><li>Budget Commitment </li></ul><ul><li>Electronic Portfolio </li></ul><ul><li>“WASC Wants” Trumping Campus Readiness </li></ul>
  11. 11. Preparing For The Visit <ul><li>Pay Attention to CPR Guidelines </li></ul><ul><li>Make it Easy for Them to Navigate Document </li></ul><ul><li>Hyperlinks and USB Memory Sticks </li></ul><ul><li>Rapid Response to Team Requests </li></ul><ul><li>Itinerary </li></ul><ul><ul><li>Give Team What They Want </li></ul></ul><ul><ul><li>Be Flexible & Prepared to Adapt </li></ul></ul><ul><ul><li>Balance Between Schmooze & Work </li></ul></ul><ul><ul><li>Maps & Guides </li></ul></ul><ul><ul><li>Make Sure Campus Knows Team is Coming, and is On-time and Prepared for Appointments </li></ul></ul>
  12. 12. The Team Room <ul><li>Computer and printing needs, online access </li></ul><ul><li>Hospitality (individualize: smoking, caffeine, special needs; diet) </li></ul><ul><li>Keys, security </li></ul><ul><li>Privacy (document review; Team Consultation) </li></ul>
  13. 13. Transportation & Accommodations <ul><li>Arrange transportation to and from airports </li></ul><ul><li>Arrange transportation to and from Hotel </li></ul><ul><li>Prepay the room accommodations (Nice, not luxurious) </li></ul><ul><ul><li>Conference space, online access </li></ul></ul><ul><li>Food </li></ul><ul><ul><li>Consult with Team about Reception/Dinner </li></ul></ul><ul><ul><li>Meals can be used as opportunities to meet with special groups (lunch with Trustees, Pizza with students); </li></ul></ul><ul><ul><li>Some Teams will prefer to relax during meals, or work and consult with themselves </li></ul></ul><ul><ul><li>Keep team room stocked with snacks and drinks </li></ul></ul><ul><li>Informational Packet </li></ul><ul><ul><li>Maps, restaurant suggestions, notepads and pens, phone list (!), Team and individualized itineraries </li></ul></ul>
  14. 14. During The Visit <ul><li>ALO Should Welcome and Be On-Call </li></ul><ul><li>Check-in with Campus Personnel After Appointments to take temperature, identify problems </li></ul><ul><li>Check with Team After Day 1 for any changes, Problem-Solving </li></ul>
  15. 15. After the Visit <ul><li>WASC-PC Met to Debrief and Autopsy </li></ul><ul><li>Express Thanks to Lots of People on Campus </li></ul><ul><li>Continue Preparations for EER </li></ul><ul><li>NOTE: Preparation Time for EER is MUCH LESS than CPR </li></ul><ul><ul><li>Standard is 18-Month Continuation of Accreditation if all goes well with CPR </li></ul></ul><ul><ul><li>But Won’t Find Out Officially for 3 – 4 Months </li></ul></ul><ul><ul><li>EER Report is Due 3 Months Prior to EER Visit </li></ul></ul><ul><ul><li>So really only have 12 Months Between Official Notification and Due Date of next (50 page!) Document </li></ul></ul><ul><li>When WASC says CPR & EER Preparations Must be Simultaneous, They Are Not Kidding! </li></ul>
  16. 16. Contact Information <ul><li>Aubyn Fulton </li></ul><ul><ul><li>[email_address] </li></ul></ul><ul><ul><li>707-965-6536 </li></ul></ul><ul><ul><li>PUC Reaccreditation Web Website: http://www.puc.edu/academics/accreditation/home ) </li></ul></ul>