Project management

1,714
-1

Published on

change management,communication plan,cost estimate,gantt chart,project management,quality management plan,risk management,time estimate, Priority matrix, work breakdown structure, double parking system, stakeholders register, project network, work breakdown structure dictionary, resource requirements, Human resource plan,

Published in: Education, Business, Technology
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total Views
1,714
On Slideshare
0
From Embeds
0
Number of Embeds
0
Actions
Shares
0
Downloads
38
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Project management

  1. 1. Higher College Of TechnologyMechanical June 4Double ParkingSystemBy 2012 Double Parking System for Project ManagementKhalid AlhosaniWaleed Alyafaie ETEC N450 Dr. Rula Al Kayyali
  2. 2. Mechanical Double Parking System 2012ContentsIntroduction .................................................................................................................................................. 4 Business Model ......................................................................................................................................... 4 Operation Model....................................................................................................................................... 4Scope of statement ....................................................................................................................................... 5 Project Objective:...................................................................................................................................... 5 Deliverables............................................................................................................................................... 5 Milestones................................................................................................................................................. 5 Technical requirements ............................................................................................................................ 6 Limits and exclusions ................................................................................................................................ 6 Customer review ....................................................................................................................................... 6Dr Yu chan and Dr Shakib.............................................................................................................................. 6Priority Matrix ............................................................................................................................................... 7 Summary ................................................................................................................................................... 7 Time-constrain .......................................................................................................................................... 8 Scope-enhance .......................................................................................................................................... 8 Cost-accept ............................................................................................................................................... 8Stakeholders register .................................................................................................................................... 9 WBS ......................................................................................................................................................... 10 WBS Dictionary ....................................................................................................................................... 11Time Estimation Technique ........................................................................................................................ 14Resource requirements............................................................................................................................... 17 People ..................................................................................................................................................... 17 Nonperson resources ............................................................................................................................ 18Communication Plan ................................................................................................................................... 19Change Management .................................................................................................................................. 20 Process .................................................................................................................................................... 20 Change request log ................................................................................................................................. 20Risk management........................................................................................................................................ 21 2 Getting the list of risks that can happen ................................................................................................. 21 Assign likelihood and impact .................................................................................................................. 22 ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi
  3. 3. Mechanical Double Parking System 2012 Risk response matrix ............................................................................................................................... 23 Risk Suavity matrix .................................................................................................................................. 24Quality Management Plan .......................................................................................................................... 25Human Resource Plan ................................................................................................................................. 26 3 ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi
  4. 4. Mechanical Double Parking System 2012Introduction The number of cars on roads is increasing continuously and rapidly from the recent years;unfortunately most parking spaces did not increase as the cars did ending up with endlessparking problems. As mechanical engineering students, we hope that our contribution findsacceptance in solving this problem that is really complicated in our country. In our project, we have given a finished project design about double parking system. Wehave been asked to build this project. We don’t really know whether the project will success ornot. We have tried to build it but it wasn’t work because the platform wasn’t straight what itmoves. In this case, we have designed new double parking system that has better mechanicalmovement and more safety. It also ensures smooth movement and straight platform movement.With this system, we are sure that it will increase the capacity of parking areas inside Abu DhabiBusiness Model Abu Dhabi has idea to increase the parking areas by making a building that has onlyparking for cars. This is good idea. However, the costs of making building are very expensive. Itneed a lot of time to return the budget. The ministry of transportation has significant interest onsolutions to the car parking problems. They will study the project after it finish and will decidewhether it is acceptable and useful in Abu Dhabi.Operation Model The double parking system is only useful in open areas. That’s because on building, it willtake more height which takes more space so it’s not very useful. The double parking system willnot be operated by the drivers. Therefore, there will be trained parking service supervisor to 4operate and park the cars to ensure more safety because we can’t rely on customers. ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi
  5. 5. Mechanical Double Parking System 2012Scope of statementProject Objective:To build up a prototype of double parking system with a budget of $2000 in 15weeks.Deliverables 1. Main frame 2. Platform 3. Control system 4. Integration 5. DocumentationMilestones 1. Selection project design up to February 22 2. Drawing and Calculation Feb 5 3. Build up at Apr 4 4. Testing at Apr 12 5. Report and presentation Apr 12 5 ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi
  6. 6. Mechanical Double Parking System 2012Technical requirements 1. The scale design with in 1:10. 2. The car weight should be uniformly disturbance on the plate form. 3. Parking system should be independent and run automatically. 4. Quantifiable parameters such as maximum dimension and weights. 5. Providing sketches with technical details.Limits and exclusions 1. The model car should have height, length and width of 30 cm, 50 cm and 25 cm respectively. 2. Maximum weight that parking system can withstand is 5 kg. 3. The model design should be made so that it can be fixed without changing existence floor. 4. Parking system should be only in open area. 5. Upper cars should be parallel to the floor service 6. It shouldn’t make pollution 7. It must not touch the ground or change anything of it.Customer reviewDr Yu chan and Dr Shakib 6 ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi
  7. 7. Mechanical Double Parking System 2012Priority Matrix Time Performance Cost Constrain Enhance AcceptSummary One of the courses requires us to build a mechanical parking system. The number of the cars isincreasing in Abu Dhabi and this will make the roads busy and not so many parking areas are available.As mechanical engineering students, we are seeking to solve this kind of problem in our country. Themain objective of this project is to redesign and build a mechanical parking system to get rid of theproblem in Abu Dhabi. The idea is about having a system that lift a car above another car. It’s like twocars above each other. 7 ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi
  8. 8. Mechanical Double Parking System 2012Time-constrain As this project is one of my courses requirements, we as a group must finish it on week 15, otherwisewe can’t success this course and we can’t graduate. We even only have two hours weekly just to build theproject. Two hours are not enough to build a serious project. Therefore, we decided to work in our freetime. The project is not real big project, it’s only prototype. However, it needs a lot of work such aswelding which will take long time.Scope-enhance As I said above, we will redesign the project. Our teacher gave us a completed mechanical parkingsystem design that has been made 3 years ago by HCT students and he told us to build it. However, notany documents design can be built. We are not sure that this design will work. We can only be sure whenwe build it and check whether it works or not. We have decided to build a toy-type, even smaller thanprototype just to check the performance. It appeared that this project should have a lot of editing and itshould be enhanced and redesigned. The given design wasn’t successful so we redesigned completely.Cost-accept The frame of the project is consisting of normal materials and it doesn’t have a lot of pieces. The onlyparts that will costs are the motors that will lift the car to up and move the car down to the ground. Beside,most the materials we need are in the mechanical workshop in higher college of technology as well as thefinal project will be small as a prototype not the actual one. In short, the project itself will not cost a lot ofmoney so it doesn’t need strong budget. Therefore, we accept any amount of money. 8 ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi
  9. 9. Mechanical Double Parking System 2012 Stakeholders registerProject Double Parking System Date: 2/6/2012Name:Project ExecutionPhase:Name of Designation Department Role Type of Type of Expectation Influence onStakeholder in Project stakeholder communication project outcomeDr. Yiu Chan Supervisor Mechanical Supervising External Weekly Meeting Successful Influencer Engineering Building DepartmentMohammed Assistant Mechanical Supporter Internal Daily Meetings Good SupporterAmeen workshop MeasurementFaisal Assistant Mechanical Supporter Internal Daily Meetings Good Welding Supporter workshopKhalid Team Mechanical Fabrication, Internal Daily Meetings To solve lack of InfluencerAlhosani Leader Engineering Driving gears parking inside assemble Abu Dhabi cityMubarak Team Mechanical Building the internal Daily Meetings Good InfluencerAlsuwaidi Member Engineering frame DesigningTariq janahi Team Mechanical Design Internal Daily Meetings The project Influencer Member Engineering Calculation won’t successSager Team Mechanical Selection and Internal Daily Meetings It will provide InfluencerAlmusabi Member Engineering Sizing us good experienceWaleed Team Mechanical Building the Internal Daily Meetings Good quality InfluencerAlyafaie Member Engineering frame project 9 ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi
  10. 10. Mechanical Double Parking System 2012WBS 10 ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi
  11. 11. Mechanical Double Parking System 2012Level Tasks1 Mechanical Car Parking System2 Select project Design details Build and Testing Report and design fabrication presentation3 Analyze design AutoCAD Build Frame Operation Prepare structure drawings testing report hard copy4 Selecting frame Design Build platform Adjustment Power point model calculation and correction presentation5 Parking Driving gears Solo test dimension selection6 Structure Monitoring and Test with load drawing control7 Force analyses8 Material selectionWBS Dictionary1-Mechanical packing system:The main project name and the desired product 1.1-selecting project design: Select the main concept of the project and method to be use to operate project. By seeing the excising car parking project, we have to select suitable method for the project. 1.1.1- Analyze design structure: See what is required for fabricating such a project after doing calculation, also to make plane for the Building 1.1.2- Selecting frame model: Select the frame shape that best suit for the project, depend on size and performance. 1.1.3- Parking dimension: Measure the existing parking size and see the required space for commune cars size 11 1.1.4- Structure drawing: Make hand sketches to have an idea about project concept including the main parts ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi
  12. 12. Mechanical Double Parking System 2012 1.1.5- Force analysis: Use software and calculation to see must critical points where high load will be applied during the normal operation, in order to select material 1.1.6- Material selection: After doing analyzing and calculation material selection for the main frame parts and movable parts strong enough to handle car weight.1.2. Design details: Contained the design specification such as size, drawings and calculation the force analyses 1.2.1- AutoCAD drawing: Include all drawing that will be used in building and analyses 1.2.2- Design Calculation: Calculate and estimate the material, Cost and time required for desirables1.3. Building and fabrication Include construct and make the system main part and assemly 1.3.1- Build the frame: Build the main frame for the project deepened selected frame shape and drawings. 1.3.2- Build the platform: Build the movable platform that will carry upper car 1.3.3- Driving gears selection: Select best suit and easy way to drive the movement of the system ( using cable or hydraulic system) 1.3.4- Fabricate and buy required part: Buy required items from local market such as rolling bearing and pulleys and also fabricate the not founded item using available material and facility in the workshop. 1.3.5- Painting : Paint the main parts of the project using yellow and black color. 1.3.6- Attached and assembly: Box up and assembly all system parts and make the system ready to be tested.1.4. Testing: 12 Test the performance of the system’s operation. 1.4.1- Operation Testing: ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi
  13. 13. Mechanical Double Parking System 2012 See how smooth is the operation of the system and make note on required correction 1.4.2- Adjustments and correction: Apply adjustment that can enhance the performance of the operation such as changeling the position of pulley and speed of the driving motor 1.4.3- Solo test : After finale tuning for the operation, test without load has to e done to make sure that the operation is smooth 1.4.4- Test with load: Load the system with demo weight that estimated in the calculation and see if the system able to handle it .1.5. Report and presentation: 1.5.1-1. Prepare report hard copy : Include all the written data and analysis done while preparation for the project, method used in selection operation concept and material selection 1.5.1-2. Prepare P.P presentation Prepare power point presentation that explain about all the processes of the project 13 ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi
  14. 14. Mechanical Double Parking System 2012Time Estimation TechniqueThe following table shows the total duration of each task individually and as millstone in days and hours.Also it include the total duration of the project. Tasks duration Days Total hours1-Mechanical packing system:( total) 69 323 1.1-selecting project design: 14 48 1.1.1- Analyze design structure: 2 7 1.1.2- Selecting frame model: 2 7 1.1.3- Parking dimension: 2 7 1.1.4- Structure drawing: 3 10 1.1.5- Force analysis: 2 7 1.1.6- Material selection: 3 10 1.2. Desing details: 14 49 1.2.1- AutoCAD drawing: 8 28 1.2.2- Design Calculation: 6 21 1.3. Building and fabrication 22 114 1.3.1- Build the frame: 3 10 1.3.2- Build the platform: 2 6 1.3.3- Driving gears selection: 2 6 1.3.4- Fabricate and buy required part: 6 36 1.3.5- Painting : 4 20 14 1.3.6- Attached and assembly: 7 42 1.4. Testing: 8 45 ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi
  15. 15. Mechanical Double Parking System 2012 1.4.1- Operation Testing: 2 12 1.4.2- Adjustments and correction: 3 18 1.4.3- Solo test : 1 3 1.4.4- Test with load: 2 12 1.5. Report and presentation: 9 54 1.5.1-1. Prepare report hard copy : 4 24 1.5.1-2. Prepare P.P presentation 5 30Cost Estimate Tasks Cost ($)1-Mechanical packing system:( total) 2000 1.1-selecting project design: 200 1.1.1- Analyze design structure: 36 1.1.2- Selecting frame model: 68 1.1.3- Parking dimension: 14 1.1.4- Structure drawing: 14 1.1.5- Force analysis: 18 1.1.6- Material selection: 50 1.2. Desing details: 200 1.2.1- AutoCAD drawing: 150 1.2.2- Design Calculation: 50 15 1.3. Building and fabrication 1000 ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi
  16. 16. Mechanical Double Parking System 2012 1.3.1- Build the frame: 20 1.3.2- Build the platform: 30 1.3.3- Driving gears selection: 200 1.3.4- Fabricate and buy required part: 600 1.3.5- Painting : 100 1.3.6- Attached and assembly: 501.4. Testing: 300 1.4.1- Operation Testing: 50 1.4.2- Adjustments and correction: 100 1.4.3- Solo test : 100 1.4.4- Test with load: 501.5. Report and presentation: 300 1.5.1-1. Prepare report hard copy : 150 1.5.1-2. Prepare P.P presentation 150 16 ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi
  17. 17. Mechanical Double Parking System 2012Resource requirements After we have indentified the activities involved in the double parking system, we needto determine the sequence of these activities and the possible resources that needed toaccomplish our project. There are a lot of resources such as people, material and other supplies.PeopleWBS Activity Skills Name of Skills level Deliverable Effort Start End Cost needed person days date date1.2.1 Soft copy Auto Cad Sager Intermediate Project 8 Feb 2 Mar 5 $150 of drawing drawing1.3.1 Build up Welding Waleed Intermediate Project 3 Mar 6 Mar 8 $20 the frame and Frame mechanical work1.2.2 Design Design Khalid Expert Project 6 Feb Mar 1 $50 calculation experience design 231.3.3 Driving Experience Mubarak Expert Proper 2 Mar 9 Mar 12 $200 gears in driving driving selection gears gears 1.3 Fabrication Project Tariq Expert Proper 6 13 Mar 20 $600 and buy experience material Mar required and good material fabricationThe above table goes beyond simply matching activities and skills – it also contains columns forthe names of the people who will execute an activity, their skills level, the deliverable that theyare expected to produce, the date on which they can start and finish, and their cost. 17 ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi
  18. 18. Mechanical Double Parking System 2012Nonperson resourcesNonperson availability sheetWBS Activity Resource needed Duration Date (s) needed (day)4.1 AutoCad design - Computer 8 23/2 to 5/3 - AutoCad software4.2 Project Poster Poster software 4 11 June Foam board4.3 Project - Meeting room with 1 16 June presentation computer connected to projector 18 ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi
  19. 19. Mechanical Double Parking System 2012 Communication PlanCommunication Objective of Medium Frequency Audience Owner Deliverable Type Communication Kickoff Introduce the Face to Face Once Project Sponsor Project Agenda Meeting project team and Manager the project. Project Team Meeting Review project Minutes objectives and Stakeholders management approach. Project Team Review status of Face to Face Weekly Project Team Project Agenda Meetings the project with Manager the team. Conference Call Meeting Minutes Technical Discuss and Face to Face As Needed Project Technical Technical Agenda Design develop Staff Lead Meetings technical design Meeting solutions for the Minutes project. Monthly Report on the Face to Face Monthly Project Team Project Project Status Project Status status of the Manager Report Meetings project to Conference Call Project Supporters management. Project Status Report the status Email Monthly Project Sponsor Project Project Status Reports of the project Manager Report including Project Team activities, progress, costs Stakeholders and issues.Table 1, communication requirements for this project. 19 ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi
  20. 20. Mechanical Double Parking System 2012Change ManagementProcess The process of making the first design was failed. As I said before, the platform wasn’t straightwhenever it moves. Therefore, we moved to another design and modified it in better way. After that, wefound that the movement is smooth and the platform was leveled.Expected effects after that change:1. Increase the working times hours because we need to start again new design.2. Buy new material for the new design.3. Draw new AutoCad design for the new idea.4. The budget has been increased after the change because a lot of pieces have been added to the project.Change request logOwner requested change status report-open itemRC# Description Reference Date REC’D Date Submit Amount Status Comments document1 Triangle arm Owner Feb 15 6 Apr $200 Approved It will fix the should be request leveling changed2 Dimension of Owner Feb 8 Apr 6 $50 Approved New design parking system request require new frame dimension3 Salem left the Owner Mar 3 Mar 3 $200 open No group request comment4 Adjust torque Owner May 1 May 4 $400 Approved Enhance the provided by request operation driving motor5 Change Location Owner May 6 May 7 $10 Approved Lowering of guiding pulley request the load on motor6 Add tensioner Owner May 8 May 12 $80 Approved Keep Cable request tension in 20 standby mode ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi
  21. 21. Mechanical Double Parking System 2012Risk managementThe following chart illustrates sequence use to do risk management. 1-Getting the list 4- Risk 2-Assign Suavity likelihood matrix and impact 3-Risk response matrixGetting the list of risks that can happen 1. Time not long enough. 2. Late delivery for part. 3. Concept of project not applicable. 4. Shortage in men power. 5. Short circuit during operation. 6. Fabricated parts not fit in place. 7. System unable to handle load. 8. Defect on one of moving part while operating. 21 ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi
  22. 22. Mechanical Double Parking System 2012Assign likelihood and impactThe score from 5 where 5 represent high and 1 is lowTable 2(Risk assessment Form) Risk Event Likelihood Impact Detection when difficultyTime not long 4 5 1 Post installenoughLate delivery for 1 3 1 Post installpartsConcept of project 3 2 4 operationnot applicableShortage in men 3 1 5 Post installingpowerShort circuit 1 1 4 operationDuring operationFabricated parts 3 3 2 Installingnot fit in placeSystem unable to 3 4 1 Operation Testhandle loadDefect on one of 2 3 5 operationmoving part whileoperating 22 ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi
  23. 23. Mechanical Double Parking System 2012Risk response matrixTable 3(Risk response matrix) Risk Event Response Contingent plan Trigger Who is ResponsibleTime not long Try to extend Carry out long Delay of planed Procurementenough working hours tasks in outside schedule group+ team garage leaderLate delivery for Follow up the Deal with more Unable to provide Procurementparts request of than one supplier required parts in group purchasing order timeConcept of project Make study and Use software Still conflict exist Building groupnot applicable analysis on paper program to to see opportunity analyze the of any concept if it operation workShortage in men Try to Balance the Request assistance If available Team leaderpower resource leveling from external resources unable resources to finish task on timeShort circuit Provide over Additional power If the fuse is operation groupDuring operation current circuit source burned at starting breaker(fuse)Fabricated parts Do small Re machine the If the parts didn’t Building groupnot fit in place correction by hand parts work even after tools hand tool correctionSystem unable to Try to increase the Try to modify the Increase of the Building group+handle load voltage of the driving gears voltage didn’t operation group motor serve the proposeDefect on one of Provide extra Correct the cause If the problem Operation groupmoving part while spare part for the of the problem happen frequentlyoperating project 23 ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi
  24. 24. Mechanical Double Parking System 2012Risk Suavity matrixRed zone (major risk)Yellow zone (Moderate risk)Green zone (Minor risk)Table 4( Risk survity Matrix) 5 4 Time not long enough 3 Concept of Fabricated System project not parts not fit in unable to applicable place handle load Likelihood 2 Defect on one of moving part while operating 1 Short circuit Late delivery During for parts + operation Shortage in men power Score 1 2 3 4 5 Impact 24 ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi
  25. 25. Mechanical Double Parking System 2012Quality Management PlanFactor DescriptionProduct FactorsAccessibility That ability of authorized users to access parking system whenever and wherever they need access.Correctness The extent to which parking system satisfies its specifications and fulfils the user’s objectives.Efficiency The extent to which parking system performs its intended function with a minimum consumption of computing resources.Expandability The ease with which parking system can be modified to add functionality. Also the ability of the system to process increasing volumes of data without noticeable fluctuations in performance.Integrity The extent to which parking system safeguards against unauthorized access to or modification of software or data.Interoperability The ability of parking system to exchange information with double parking system and to mutually use the information that has been exchanged.Maintainability The extent to which the parking system components can be maintained over their expected useful life.Portability The extent to which parking system can be transferred to new operating environments, hardware platforms and operating systems.Presentability The extent to which the aesthetic (visual and artistic) qualities of parking system present the desired image.Profitability The ability of parking system to positively impact the productivity and profitability of ministry of transportation, or HCT, or double parking system.Reliability The ability of parking system to perform a required function under stated conditions for a stated period of time.Reusability The extent to which modules of code can be used in multiple applications.Usability The extent to which the functional components delivered by parking system are understandable and applicable by the end-users.Process FactorsFinancial The extent to which parking system meets its financialPerformance targets.Timeliness The extent to which parking system is delivered in a timeframe which meets parking system’s requirements.Resource The extent to which the optimal resources are assigned toEffectiveness parking system to ensure quality, on-time delivery.Future Business The extent to which Ministry of Transportation is likely toPotential provide a positive reference to other potential customers 25 ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi
  26. 26. Mechanical Double Parking System 2012Human Resource Plan Project Design Implementation Training Functional Department Manager Engineers Manager Leads Managers ManagersRequirements A R R C C I GatheringCoding Design A R C I I Coding Input A R C I Software A R C I I Testing Network A C R I I PreparationImplementation A C R C C C Conduct A R C C TrainingKey:R – Responsible for completing the workA – Accountable for ensuring task completion/sign offC – Consulted before any decisions are madeI – Informed of when an action/decision has been made 26 ETEC N450 Dr. Rula Al kayyali | HCT, Abu Dhabi

×